Healthcare Equipment Planning Specialist

Rush University Medical Center; Chicago (IL); Hybrid; USD 48,000 - 70,000; Full time

Job summary

Rush University Medical Center in Chicago, IL seeks an Equipment Planner to support equipment planning, budgeting, documentation, and deployment for capital projects within Clinical Engineering.

You will coordinate with IT, Supply Chain, clinical stakeholders, architects, and vendors to ensure equipment is identified, specified, procured, installed, and activated on time and in alignment with Enterprise standards.

Qualifications

• Associate’s degree or bachelor’s degree in Biomedical Equipment Technology, Biomedical Engineering, Healthcare Administration, Business, Supply Chain, Construction Management, Engineering, Architecture, Project Management, or related field.
• Minimum of 2 to 4 years of experience in healthcare equipment planning, clinical engineering, biomedical equipment services, healthcare supply chain, construction project coordination, facilities, healthcare operations, or a related field.
• Knowledge of medical equipment, hospital operations, capital projects, asset inventory processes, procurement coordination, or equipment lifecycle management.
• Ability to manage multiple priorities, maintain accurate documentation, and coordinate across multiple stakeholders.
• Proficiency with Microsoft Excel, PowerPoint, Word, Outlook, and project tracking tools.
• Strong communication, organizational, analytical, and problem-solving skills.

Responsibilities

• Support the development and maintenance of project equipment lists, room-by-room plans, budgets, schedules, procurement logs, and implementation trackers.
• Assist in validating equipment needs with clinical departments, operational leaders, Clinical Engineering, and PDC project teams.
• Gather and maintain equipment information, including manufacturer, model, quantity, location, condition, age, cost, lead time, utility requirements, accessories, service needs, and installation requirements.
• Support existing equipment surveys, field walks, photo documentation, asset validation, reuse assessments, and relocation planning.
• Maintain accurate and organized equipment planning documentation throughout project phases.
• Participate in user group meetings, design reviews, site walks, mockups, construction meetings, vendor coordination meetings, and activation planning sessions.
• Assist in reviewing drawings, equipment plans, cut sheets, vendor information, and room layouts for accuracy and completeness.
• Coordinate with architects, engineers, contractors, and vendors to confirm space, power, data, medical gas, plumbing, structural, mounting, ventilation, shielding, and installation requirements.
• Help identify equipment-related risks, missing infrastructure, delivery constraints, installation concerns, and workflow issues.
• Support project teams by tracking equipment questions, decisions, changes, and follow-up items.
• Partner with Supply Chain, Clinical Engineering, PDC, IT, Finance, and vendors to support quote collection, purchase requests, procurement timing, delivery coordination, and installation planning.
• Track procurement milestones, long-lead equipment, delivery schedules, vendor installation dates, and dependencies with construction and activation timelines.
• Assist with receiving coordination, staging, asset tagging, equipment setup, installation verification, testing, acceptance, and go-live readiness.
• Support warranty documentation, service information, preventive maintenance setup, and inventory updates for new or relocated equipment.
• Assist with project closeout documentation, final equipment reconciliation, and lessons learned.
• Use Clinical Engineering asset data and project requirements to support recommendations for reuse, replacement, redeployment, retirement, or standardization.
• Assist in identifying opportunities to avoid unnecessary purchases, reduce rentals, validate requested quantities, and redeploy existing assets where appropriate.
• Support capital planning by providing accurate information on equipment condition, replacement needs, utilization, and project-related impacts.
• Help maintain Rush equipment standards, room templates, and project planning tools.
• Support reporting on equipment planning value, including reuse opportunities, avoided purchases, equipment redeployments, and budget variances.
• Build effective working relationships with Clinical Engineering, PDC, Supply Chain, IT, Finance, Facilities, clinical departments, and external partners.
• Communicate equipment planning status, risks, issues, and decisions clearly and timely to project stakeholders.
• Prepare meeting materials, equipment reports, action logs, budget summaries, and planning updates.
• Escalate project risks, equipment changes, budget concerns, or schedule conflicts to the Senior Equipment Planner, System Director of Clinical Engineering, or project leadership as appropriate.
• Demonstrate customer service, accountability, attention to detail, and responsiveness in a fast-paced healthcare project environment.

Skills

Equipment planning

Budget tracking

Documentation

Vendor coordination

Cross-functional

Excel skills

Project coordination

Communication

Education

Bachelor's degree

Associate's degree

Tools

CMMS systems

Equipment databases

Capital planning tools

Procurement systems

Project management platforms

Job description

Rush University Medical Center in Chicago, IL seeks an Equipment Planner to support equipment planning, budgeting, documentation, and deployment for capital projects within Clinical Engineering.

You will coordinate with IT, Supply Chain, clinical stakeholders, architects, and vendors to ensure equipment is identified, specified, procured, installed, and activated on time and in alignment with Enterprise standards.