Healthcare Data Entry Specialist | HIPAA & Excel Pro

HST Pathways; Birmingham (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

In-office work environment

Health benefits paid for full-time

Accrued Paid Time Off Policy

Paid company holidays for full-time

Paid parental leave for full-time

401K with matching contributions

Learning and development allowance

Diverse, inclusive, and fun team

Job summary

HST Pathways, a data-driven healthcare software company, is seeking a Data Entry Specialist in Birmingham, AL. You will process and enter healthcare data for post-operative survey programs, ensuring accuracy, confidentiality, and HIPAA compliance.

The role requires strong Excel skills, attention to detail, and the ability to handle large data volumes. You’ll work with a collaborative team to meet CMS reporting deadlines while maintaining data quality and security.

Qualifications

• High school diploma or equivalent required.
• Strong data entry skills with a high level of accuracy.
• Proficiency in Microsoft Excel and experience working with large data files.
• Ability to process large volumes of information while maintaining accuracy and meeting deadlines.
• Experience reviewing and validating data for completeness and consistency.
• Knowledge of HIPAA requirements and confidential handling of PHI.
• Familiarity with healthcare data, CMS requirements, or patient experience surveys is preferred.
• Experience working with encrypted files, secure file transfers, and WinZip.

Responsibilities

• Process and manage large volumes of data using Microsoft Excel.
• Review, validate, and maintain data files to ensure accuracy and completeness.
• Conduct audits of data processing activities to ensure compliance with CMS guidelines and internal quality standards.
• Train new employees on data processing procedures and best practices.
• Provide customer support by resolving data file issues and answering client inquiries.
• Ensure compliance with CMS regulations while processing and validating healthcare data.
• Perform quality assurance reviews to identify and correct data discrepancies.
• Maintain HIPAA compliance and safeguard the confidentiality of PHI.
• Collaborate with the team to meet CMS reporting deadlines and client requirements.
• Perform secure file uploads, downloads, and transmission validation to support client reporting.
• Utilize WinZip to securely receive, extract, and manage encrypted data files.
• Monitor data integrity and resolve inconsistencies to improve overall data quality.
• Maintain detailed documentation of data processing activities and audit results.
• Assist with process improvement initiatives to enhance efficiency and accuracy in data management.

Skills

High accuracy data entry

Microsoft Excel

Attention to detail

Verbal & written communication

PHI handling knowledge

Education

High school diploma or equivalent

Tools

Microsoft Excel

WinZip

Secure file transfers

Job description

HST Pathways, a data-driven healthcare software company, is seeking a Data Entry Specialist in Birmingham, AL. You will process and enter healthcare data for post-operative survey programs, ensuring accuracy, confidentiality, and HIPAA compliance.

The role requires strong Excel skills, attention to detail, and the ability to handle large data volumes. You’ll work with a collaborative team to meet CMS reporting deadlines while maintaining data quality and security.