Healthcare Coordinator

PDS Health; Carlsbad (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Tuition reimbursement

401K

Job summary

Gateway Dental Group and Orthodontics is seeking a Healthcare Coordinator to partner with dentists, educate patients on treatment options, and help secure timely financial commitments. The role focuses on patient consultative care, insurance pre-authorizations, and maintaining a high standard of patient experiences.

The HC will coordinate with clinicians to ensure efficient scheduling, improve case acceptance, and support the practice’s financial and clinical goals while upholding company values.

Qualifications

• Knowledge of office practices, technology and patient insurances.
• Results oriented, energetic self-starter, meets commitments.
• Patient advocate, empathetic, ethical and flexible.
• Process-focused, detail-oriented, organized and data-driven.

Responsibilities

• Models company culture, values and best practices.
• Gain financial commitment from patients to start dentistry.
• Assist patients in understanding financial options and treatment choices.
• Overcome objections and support PPE and PFL.
• Obtain insurance pre-authorizations when needed.
• Ensure the office demonstrates Comprehensive Care Model.
• Participate in daily huddles and team meetings.
• Understand business imperatives and impact on metrics.

Skills

Office knowledge

Insurance knowledge

Patient advocacy

Communication

Multitasking

Confidentiality

Financial acumen

Team collaboration

Process orientation

Self-motivation

Education

High School Diploma or GED

Job description

Now is the time to join Gateway Dental Group and Orthodontics. You will have opportunities to learn new skills from our team of experienced professionals.

The primary role of the Healthcare Coordinator (HC) is to partner with supported Dentists to help gain a financial commitment from the patient to start the best course of treatment with urgency. Key responsibilities include understanding and utilizing financial options to support case acceptance, educating patients on treatment choices, overcoming common patient objections, and proactively keeping Dentist’s schedules productive. The Healthcare Coordinator should support each patient in a consultative and educational manner while consistently supporting a Perfect Patient Experience (PPE) and creating Patients for Life (PFL).

Responsibilities

• Models company culture, values, standards, and best operational practices based on the We Believe Behavioral Framework
• Gain a financial commitment from the patient to start the dentistry that the Dentist is diagnosing for their patient
• Achieve proficiency in PDS system and tools, skills, and talents to assist patients in making the best possible decision for their unique wants and needs
• Executes the HC Handoff in partnership with each clinician on every exam patient
• Subject Matter Expert on all available financial options to give patients choices to start dentistry that fits in their budget
• Professionally overcome common patient objections to starting treatment
• Obtain necessary insurance pre-authorizations for patients who need this prior to completing treatment
• Ensure the office is exemplifying the Comprehensive Care Model within the offices as well as referrals outside the office
• Active participant in daily morning huddles, monthly team meetings and any other meetings as required
• Thorough understanding of business imperatives and how the role directly impacts metrics and results
• Demonstrates stewardship of the PDS Brand making decisions consistent with the PDS Brand framework
• Becomes knowledgeable on the Mouth Body Connection and supports clinical excellence through comprehensive patient care
• Maintains an appropriate professional appearance and demeanor in accordance with company policies; addresses others professionally and respectfully always
• Ensures Compliance with Company policies, as well as State, Federal and other regulatory bodies
• Other duties and responsibilities as assigned

Qualifications

• High School Diploma or general education degree (GED)
• Travel might be required between offices

Preferred

• Prior course work or on-the-job training in the fields or dentistry, insurance, or business

Knowledge/Skills/Abilities

• Knowledge of office practices, technology applications and patient insurances.
• Results Oriented (Energetic self-starter; sets realistic goals; meets commitments; persistent, prioritizes daily to achieve results).
• Patient Advocate (flexible and adaptive; empathetic; passionate; ethical).
• Process Focused Operator (data driven decision-maker; detailed; organized and structured; comprehensive knowledge of all operational processes; computer proficient).
• Financial Acumen (understands profit drivers; utilizes metrics to manage; builds the financial understanding of team members staff and clinicians; understands local market drivers and competition).
• Influencer (active listener/observer of behavior; creates a win/win need for change)
• Self-motivated, reliable individual capable of working independently as well as part of a team.
• Ability to multi-task effectively without compromising the quality of the work.
• Excellent interpersonal, oral and written communication skills.
• Ability to handle and maintain extreme confidentially Patient records.
• Organized, detail-oriented individual able to work in a fast-paced environment.

Benefits

• Medical, dental, and vision insurance
• Paid time off
• Tuition Reimbursement
• 401K
• Paid time to volunteer in your local community

Compensation Information

$18.50-$26.25 / Hourly

PDS Health is an Equal Opportunity Employer. We celebrate diversity and are united in our mission to create healthier and happier team members.