Health & Wellness Strategic Plan Implementation Manager

Coquille Indian Tribe; Coos Bay (OR); On-site; USD 54,000 - 66,000; Full time

Job summary

The Strategic Plan Project Manager at Coquille Indian Tribe leads planning, coordination, and execution of Health and Wellness Division projects, including the HWD Strategic Plan and Rural Health Transformation initiatives, under the COO. The role connects executive leadership, clinical and public health teams, and tribal leadership to advance community health.

Responsibilities include defining scope, budgets, timelines, performance measures, coordinating with departments and vendors, ensuring

Qualifications

• Bachelor’s degree in related field or equivalent experience.
• 3+ years managing health-related strategic initiatives.
• Proficiency with Microsoft Office, desktop publishing, and web publishing tools.
• Experience with project management tools, scheduling, and reporting practices.

Responsibilities

• Lead development, implementation, and evaluation of strategic Health and Wellness Division initiatives.
• Collaborate with HWD Leadership to establish scope, budgets, timelines, and success indicators.
• Serve as Program Monitor for Tribal Health projects and provide technical assistance.
• Coordinate communication across clinical, community, governmental, operational, leadership, vendor, and external partner groups.
• Ensure policy and regulatory compliance, and use PM tools to organize projects and deliverables.
• Prepare monthly and quarterly reports for HWD Executive Leadership.

Skills

Team leadership

Communication skills

Problem solving

Time management

Analytical thinking

Cross-department collaboration

Inclusivity and diversity

Self-motivation

Attention to detail

Organization

Judgment and decision-making

Education

Bachelor's degree in related field

Tools

Microsoft 365

Project management software

Web publishing tools

Job description

Job Details

Job Location: Coos Bay, OR 97420, Position Type: Full Time, Education Level: 4 Year Degree, Salary Range: $38.75 - $48.43 Hourly, This position is a covered position as defined in the Coquille Indian Tribe Chapter 185 Child Protection Ordinance.

Candidate must pass a pre-employment drug screen and Criminal and Character Background Check.

SUMMARY OF MAJOR FUNCTIONS

Under the direct supervision of the Chief Operating Officer, the Strategic Plan Project Manager leads the planning, coordination, and execution of complex Health and Wellness Division (HWD) projects across the organization, including, but not limited to, HWD Strategic Plan and Rural Health Transformation funded initiatives. The position provides leadership throughout the full lifecycle of each initiative, from initial planning and development through implementation, ensuring alignment with the mission of the Health and Wellness Division and the core values of the Coquille Indian Tribe. The role bridges executive leadership of the Health and Wellness Division, clinical and public health teams, Coquille Tribal governmental executive leadership and governmental functions and the Coquille Tribal Community to advance the health and wellness of Coquille Tribal Citizens and the community.

Essential Duties and Responsibilities

• Lead the development, implementation, and evaluation of strategic Health and Wellness Division initiatives, including Strategic Plan and Rural Health Transformation projects.
• Collaborate with HWD Executive Leadership to establish project scope, objectives, budgets, timelines, performance measures, and success indicators.
• Serve as the Program Monitor for Tribal Health projects. The Project Manager will collaborate with Department Directors to provide technical assistance with self-monitoring activities and operations.
• Manages complex HWD initiatives/projects by bringing stakeholders together, balancing competing priorities, resolving issues, and keeping work on track in challenging operational or organizational environments.
• Coordinates communication across clinical, community, governmental, operational, leadership, vendor, and external partner groups to ensure clear expectations, defined roles, and successful project execution.
• Ensure clear and effective policy and regulatory administration and compliance related to managing HWD initiatives.
• Use of established project management tools, processes, and standards to keep HWD projects organized, ensure quality and consistency, and support successful project delivery.
• Keep the HWD Executive Leadership informed of health initiative planning issues and priorities. Provide monthly and quarterly reports, as directed.
• Contributes to continuous improvement efforts and knowledge-sharing by identifying lessons learned and recommending process enhancements.
• Coordinates internal teams, consultants, contractors, and vendors to support successful health system project delivery.
• Ensures project schedules, documentation, tracking tools, and reports are accurate, current, and reflect project progress.
• Oversees initiative budgets and financial tracking to support sound financial management and successful project delivery.
• Coordinates grant reporting for the Rural Health Transformation Project funding.
• Prepare and present regular project status reports to HWD Executive Leadership and other stakeholders.
• Identify opportunities for process improvement and implement best practices to strengthen project management and organizational effectiveness.
• Other duties as assigned.

The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as detailed description of all the work requirements that may be inherent in the job.

PHYSICAL REQUIREMENTS

Requires the ability to communicate orally, repetitive movement of the wrists, hands and/or fingers, often requires walking, standing, sitting for extended periods of time, raising or lowering objects, stooping and occasionally requires lifting up to 50 pounds. Work is generally performed in an office setting.. Will often be required to travel by automobile, commercial or private carrier. Local travel is frequently required, statewide and national travel is occasionally required. The individual must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent verbal and written communication skills with strengths in team building, and cooperative problem solving. Ability to consistently convey a pleasant and helpful attitude by using excellent interpersonal and communication skills to control sometimes stressful and emotional situations.
• Ability to foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the Coquille Indian Tribe.
• Ability to lead projects in environments characterized by ambiguity, evolving requirements and expectation to establish clarity and direction.
• Strong judgment and decision-making skills, including the ability to interpret incomplete information and determine appropriate courses of action.
• Proficient in Microsoft Office applications and project management software applications, with the ability to use these tools effectively to create correspondence, documents, spreadsheets, reports, and other business materials.
• Self-driven and motivated to increase efficiency and performance.
• Ability to work cooperatively with other departments to accomplish assigned tasks; ability to develop good working relationships with other departments in the organization.
• Must have acute attention to detail and demonstrate effectiveness in managing multiple work assignments simultaneously, often under strict deadlines. Work accuracy is essential. Works independently, shows initiative and takes ownership of all projects and assignments to achieve positive results.
• Ability to exercise excellent organization, time management, analytical and problem-solving skills.
• Ability to work effectively across multiple departments and functional areas in support of coordinated project delivery.
• Ability to exercise sound judgment, maintain confidentiality when handling sensitive information, and demonstrate professionalism in all work and interactions.

Qualifications: REQUIRED Qualifications

• Bachelor’s degree in project management, Business Administration, Public Health, Healthcare Administration, or a related field; or an equivalent combination of education and experience.
• Minimum of 3 years’ experience managing health related strategic initiatives and projects required.
• Extensive knowledge of Microsoft Office, desktop publishing techniques and web publication software products required.
• Experience with project management tools, scheduling systems, and reporting practices.
• Proficiency with Microsoft 365 and project management software applications.
• Ability to travel to meetings, project locations, and vendor or partner offices as required.
• Must have proven track record as a team player.
• Current and valid Oregon driver’s license in good standing is required with no insurability restrictions from the Tribe’s insurance carrier.

PREFERRED Qualifications

• Project Management Professional (PMP) certification or equivalent project management certification preferred.
• Experience working in a Tribal Health environment preferred
• Knowledge of Indian Health Service and Bureau of Indian Affairs programs a plus.