Health System Specialist

U.S. Department of Veterans Affairs; Kansas City (MO); On-site; USD 70,000 - 90,000; Full time

Job summary

U.S. Department of Veterans Affairs (VA) seeks a Health System Specialist to provide day-to-day support and administrative oversight over the R&D program at Robley Rex VAMC.

Responsibilities include data collection, recruitment, program analysis, and managing subjects for clinical trials in a research setting. The role requires expertise in health system administration (0671) with related education or experience, including oversight of healthcare research programs and compliance with

Qualifications

• Undergraduate or graduate degree with major in hospital administration, public health administration, or related fields such as business or public administration with coursework in health care administration.
• Specialized experience or combination of education and experience as described for GS-11 level including healthcare research program administration and policy implementation.

Responsibilities

• Serves as project manager in support of a Principal Investigator conducting one or more research protocols.
• Manages routine day to day research activities such as data collection and survey interview procedures and oversight of project research assistants.
• Maintains complex existing databases and data spreadsheet files.
• Meets with project investigators on a regular basis and participates in grant construction for future research proposals.
• Trains and guides new research project staff on policies and procedures of the service.
• Ensures the accurate collection and completeness of all project data by research staff.
• Manages the screening and evaluation of candidates for clinical studies.
• Uses objective rating techniques to identify potential candidates for participation in study.
• Manages implementation, control and reporting on clinical tests.
• Administers or monitors administration of tests and measurements required by project design.
• Maintains records - prepares project administrative and statistical reports.

Education

Bachelor's degree in hospital administration, public health administration, or related field

Job description

Summary

The position is in the Department of Veterans Affairs (VA) - VHA - at the Robley Rex VAMC in the Research and Development (R&D) Service. The position is fully responsible to provide day - to - day support and administrative oversight over the R&D program through data collection - recruitment - program analysis - managing subjects for clinical trials - and providing high level administrative support of projects in a research setting.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 09/25/2026. You may qualify based on your experience and/or education as described below: Individual Occupational Requirement: In order to meet the basic requirement of the Health System Administration - 0671 Occupational series - you must possess an undergraduate or graduate level degree with a Major study in hospital administration - public health administration - or related fields such as business or public administration with course work in health care administration -OR- you must possess progressively responsible analytical or administrative - or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative - clinical - or other service activities - and provided knowledge of the following: Missions - organizations - programs - and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide - agency; and facility systems and requirements in various administrative areas such as budget - personnel - and procurement. GS-11 grade level: In addition to meeting the Individual Occupational Requirement above you must also have one year of specialized experience (equivalent to the GS-09 grade level in the federal service); experience that equipped the applicant with the particular knowledge - skills and abilities (KSA's} and other characteristics to perform successfully the duties of the position - and that is typically in or related to the work of the position to be filled - in the normal line of progression for the occupation in the organization. Specialized experience includes - but is not limited to: Administering and evaluating healthcare research programs - projects - and operational activities. Developing - implementing - and monitoring program policies - procedures - and performance measures. Ensuring compliance with VA federal - and research-related regulations - policies - and accreditation measures. Analyzing program data - quality measures - and operational performance to identify issues and recommend improvements. Providing administrative oversight of resources - personnel - budgets - contracts - and/or program operations. OR - Education: Applicants may substitute education for the experience required for the GS-11 level. Must possess a Ph.D. or equivalent doctoral degree or three full years of progressively higher level graduate education leading to such a degree - or LL.M. - with courses related to the duties of this position. (Transcript must be submitted) OR - Combination: Applicants may also combine education and experience to qualify at this level. To calculate - first identify the percentage of required education you have earned (when substituting - you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11. For example - an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Major Duties: Serves as project manager in support of a Principal Investigator (Pl) conducting one or more research protocols
• Manages routine day to day research activities such as overseeing data collection and survey interview procedures and oversight of project research assistants
• Maintains complex existing databases and data spreadsheet files
• Meets with project investigators on a regular basis and participates in grant construction for future research proposals
• Trains and guides new research project staff on policies and procedures of the service
• Ensures the accurate collection and completeness of all project data by research staff
• Manages the screening and evaluation of candidates for clinical studies
• Uses objective rating techniques to identify potential candidates for participation in study
• Manages implementation - control and reporting on clinical tests
• Administers or monitors administration of tests and measurements required by project design
• Maintains records - prepares project administrative and statistical reports
• Work Schedule: Monday -Friday - 8:00am -4:3Opm Position Description/PD#: Health System Specialist/PD14931A