Health System Specialist

U.S. Department of Veterans Affairs; Honolulu (HI); On-site; USD 75,000 - 105,000; Full time

Job summary

U.S. Department of Veterans Affairs is seeking a Health Systems Specialist to support the System Redesign program at the Health Care System level. The role focuses on data gathering, analysis, and coordinating improvement projects across facilities.

Responsibilities include delivering improvement techniques, assisting with SR education, and providing data capture support using spreadsheets and graphic software. Telework is not applicable; typical schedules apply.

Qualifications

• Analytical or administrative experience in healthcare settings.
• Experience in data gathering, analysis, and reporting for program improvement.
• Supervisory experience in health care administration or related fields.

Responsibilities

• Support SR team in data gathering and analysis.
• Assist and manage system improvement activities and projects.
• Create and evaluate reports and deliver improvement techniques across programs.

Skills

Analytical skills

Administrative experience

Clinical management

Supervisory experience

Data gathering

Reports creation

Tools

Spreadsheets

Graphic software

Job description

Summary

The primary purpose of the position is to support the System Redesign (SR) program at the Health Care System level.

Summary

The primary purpose of the position is to support the System Redesign (SR) program at the Health Care System level.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 09/24/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. For a GS-11 position you must have served 52 weeks at the GS-09.The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You must meet the Individual Occupational Requirement in addition to the Minimum Qualifications Individual Occupational Requirement Undergraduate and Graduate Education: Major study -- hospital administration - public health administration - or related fields such as business or public administration with course work in health care administration; OR Specialized Experience: Progressively responsible analytical or administrative - or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative - clinical - or other service activities - and provided knowledge of the following: Missions - organizations - programs - and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide - agency - and facility systems and requirements in various administrative areas such as budget - personnel - and procurement. Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience - provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies - practices - and procedures - and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses - work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. Minimum Qualifications for the GS-09: You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: progressively responsible analytical or administrative - or clinical management or supervisory experience in the health care field. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's degree - or 2 full years of progressively higher level graduate education leading to such a degree - or LL.B or J.D. - if related in a major field of study hospital administration - public health administration - or related fields such as business or public administration with course work in health care administration related to the work of the position which provided the knowledge - skills - and abilities necessary to perform the duties of this position. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond major study -- hospital administration - public health administration - or related fields such as business or public administration with course work in health care administration. Minimum Qualifications for the GS-11: You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: progressively responsible analytical or administrative - or clinical management or supervisory experience in the health care field in applying analytical and evaluative techniques to the identification - consideration - and resolution of issues or problems of a procedural or factual nature. The issues or problems deal with readily observable conditions (e.g. - office or shop layout - workflow - or working conditions) - written guidelines covering work methods and procedures such as performance and production standards - and information of a factual nature (e.g. - number and type of units actually produced or capability of equipment).. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. - or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree - or LL.M - if related in a major field of study related hospital administration - public health administration - or related fields such as business or public administration with course work in health care administration which provided the knowledge - skills - and abilities necessary to perform the duties of this position. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree in a major field of study related hospital administration - public health administration - or related fields such as business or public administration with course work in health care administration. You will be rated on the following Competencies for this position: Analysis and Problem Solving Communications Organizational Performance Improvement Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Duties

• As a Health Systems Specialist - you will: Be responsible for supporting the SR team in the process of data gathering and analysis - assisting and managing system improvement activities and projects - and creating and evaluating reports Deliver Performance Improvement techniques to a broad array of programs and services throughout the Medical Center - including Lean - Coaching - Project Management - and Training Assist with SR education and training Serve as a resource for matters related to data capture to include spreadsheets and graphic software for managerial - administrative and clinical purposes Responsible for executing many special projects that require a variety of tasks and duties Complete other duties as assigned Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory - qualification - and performance requirements are met
• Selection at a lower grade level does not guarantee promotion to the full performance level
• Work Schedule: Monday through Friday * 7am to 3:30pm Telework: This position may be authorized for telework
• Telework eligibility will be discussed during the interview process
• Virtual: This is not a virtual position
• Position Description/PD#: Health System Specialist/PD01428-A and PD01416-A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized