Health System Specialist

US-Department-of-Veterans-Affair; Columbia (SC); On-site; USD 65,000 - 90,000; Full time

Job summary

The Health Systems Specialist (Administrative Assistant to the Chief of Staff) at the WJB Dom V AMC in Columbia, SC provides programmatic leadership and administrative support to the Office of the Chief of Staff and coordinates clinical systems and medical staff functions.

This role involves daily operations of medical care delivery, clinical program planning, research, medical education, and Network operations.

Qualifications

• Undergraduate and graduate education with major in hospital administration, public health administration, or related fields with course work in health care administration.
• Progressively responsible analytical or administrative experience in the health care field.
• Experience coordinating administrative functions and supporting executive level decision making.

Responsibilities

• Provide programmatic leadership and administrative support to the Office of the Chief of Staff.
• Coordinate clinical systems and medical staff functions.
• Support daily operations of medical care delivery, clinical program planning, research, medical education, and network operations.

Skills

Analytical skills

Administrative support

Calendar management

Briefing materials

Education

Hospital administration education

Tools

MS Office

Job description

The Health Systems Specialist (Administrative Assistant to the Chief of Staff), provides programmatic leadership and administrative support to the Office of the Chief of Staff and coordination of clinical systems and medical staff functions at the WJB Dom V AMC in Columbia, South Carolina. This includes, but is not limited to daily operations of medical care delivery, clinical program planning, research, medical education, and Network operations. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/30/2026.

Individual Occupational Requirement (IOR):

An IOR is a basic requirement that must be met in order to qualify for the 0670 occupational series. Education must be accredited by an accrediting body recognized by the U.S. Department of Education at the time the degree was obtained.

Education:

• Undergraduate and Graduate Education with major study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. NOTE: You will be required to provide a copy of your transcript ~OR~

Experience:

• Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:
  • Missions, organizations, programs, and requirements of health care delivery systems;
  • Regulations and standards of various regulatory and credentialing groups; and
  • Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. ~OR~

Special Provision for Inservice Placement:

• Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:

  • Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements;
  • Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and
  • Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

In addition to the above IOR Requirement, you must also meet the specialized experience described below.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: For GS-11, you must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Basic analytical skills to gather data, draft summaries, and support committee processes; methods are reviewed and validated by higher-level staff. Limited understanding of budget, HR, acquisition, and resource-management procedures sufficient to perform discrete tasks; more complex or interpretive work is referred upward. For GS-12, you must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Mastery of the knowledge of the role, policies, procedures, and operations of Human Resources Management, Acquisition and Facilities Planning, Fiscal, Environmental Management Service in order to fully utilize their programs and support in achieving medical center goals. Knowledge of the roles and interrelationships of other support services in order to properly refer and resolve matters dealing with them. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree OR, 3 full years of progressively higher level graduate education leading to such a degreeOR, LL.M., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond that required for GS-09. Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade GS-11.

Preferred Experience:

• Experience providing high level administrative support within a healthcare, government, or complex organizational environment. Demonstrated ability to manage executive calendars, coordinate high priority meetings, prepare briefing materials, and support senior leadership decision making.
• Proven skill in analyzing workflow, identifying process improvements, and implementing administrative systems that support operational efficiency. Experience overseeing or coordinating administrative functions such as budget tracking, procurement, human resources actions, timekeeping, and performance reporting.
• Strong understanding of VA, federal government, or large scale organizational policies, procedures, and compliance requirements.
• Ability to independently prepare correspondence, reports, presentations, and policy documents for executive level review.
• Experience handling sensitive information with discretion and maintaining strict confidentiality.
• Demonstrated ability to work collaboratively across departments and build effective relationships with clinical, administrative, and operational staff.
• Strong communication skills, including the ability to convey complex information clearly and professionally on behalf of senior leadership. Proven competence managing competing priorities in fast paced, high visibility environments with tight deadlines.
• Experience supporting committees, workgroups, and special projects on behalf of senior executives.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint), SharePoint, and enterprise systems commonly used in administrative operations.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.