Health System Specialist

US-Department-of-Veterans-Affair; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

The US Department of Veterans Affairs Nashville campus seeks a Health Systems Specialist to support the Executive Director and the Office with administrative and operational duties. The role involves close collaboration with administrative, technical, and clinical staff across the Medical Center to ensure efficient service delivery.

Ideal candidates have progress in healthcare administration, strong data analysis skills, and the ability to develop reports and presentations for leadership.

Qualifications

• Progressively responsible analytical or administrative experience in health care.
• Education in hospital/public health administration with transcript.
• Transcript submission required with application materials.

Responsibilities

• Support administrative and operational functions for the Office and Executive Director.
• Coordinate with administrative, technical staff and clinical teams.
• Prepare analytical reports and presentations for leadership.
• Assist in agency programs ensuring integration and efficiency.

Skills

Data collection

Information gathering

Performance reports

Data presentation

Analytical reporting

Collaboration

Operations analysis

Education

Healthcare administration

Public health administration

Job description

The incumbent serves as the Health Systems Specialist (HSS) to the Executive Director and is responsible for the administrative and operational functions in support of the Executive Director and subordinate services (hereafter referred to as the Office). The position requires working closely with all levels of administrative and technical staff within the Office and other clinical staff throughout the Medical Center. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/28/2026.

You may qualify based on your experience and/or education as described below.

INDIVIDUAL OCCUPATIONAL REQUIREMENT

1. Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:

• Missions, organizations, programs, and requirements of health care delivery systems
• Regulations and standards of various regulatory and credentialing groups
• Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

OR

2. Education: Undergraduate or graduate education with a major study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. (TRANSCRIPT MUST BE PROVIDED.)

Special Provision for Inservice Placement:

Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:

• Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements;
• Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and
• Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

NOTE: CANDIDATES USING EDUCATION TO MEET THE INDIVIDUAL OCCUPATIONAL REQUIREMENT MUST SUBMIT AN UNOFFICIAL TRANSCRIPT OF CONFERRED DEGREE BY THE ANNOUNCEMENT CLOSING. LATE SUBMISSIONS WILL NOT BE ACCEPTED.

To qualify for this position at the GS-11 level, you must meet one of the following:

• Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-9) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health System Specialist. Qualifying specialized experience is defined:
  • Performing data collection and information gathering to generate performance reports, tables, charts, and graphs used to develop recommendations to resolve issues/problems.
  • Providing written reports and oral presentations of data that has been collected and information that has been gathered.
  • Reviewing subject matter and providing concise analytical reports to the Integrity & Compliance Officer, other leaders, and staff in support of the healthcare system's strategic goals.
  • Performing intakes, inquires, and fact-finding under conditions in which conflicting points of view and incomplete information are common.
  • Collaborating with Service managers and other employees, both long-term and short-term plans, policies, and procedures, assuring that administrative and clinical programs are integrated to provide high quality patient care with optimal resource utilization.
  • Assessing and providing keen insight into a variety of operational issues and integrates this understanding into the development and implementation of corrective actions to help improve operations in the healthcare system, service, section, etc.
• Education: Successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. The education portion must include courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Education must have been obtained in an accredited college, or university.
• Combination: Combinations of successfully completed graduate level education (beyond the first 2 years) and specialized experience as described above to meet total experience requirements. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of this position.

NOTE: Experience must be fully documented on your resume and must include job title, GS levels (if federal positions), duties, month and year start/end dates, AND hours worked per week.

NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation.

Preferred Experience: Completion of Graduate Healthcare Administration Training Program (GHATP).

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/