Health Services Assistant

The Pennsylvania State University; State College (Centre County); On-site; USD 37,000 - 54,000; Full time

Job summary

The Pennsylvania State University’s Center for Counseling and Psychological Services (CAPS) in University Park seeks a Health Services Assistant (Support Level) to serve as the first point of contact for student clients, visitors, and campus partners, providing administrative support in a busy counseling office environment.

This 83.3% FTE, 10-month position follows a Monday–Friday schedule from 8:00 a.m. to 5:00 p.m. at the Student Health Center, starting November 2, 2026, with June and July off.

Qualifications

• GED or High School diploma required.
• No prior relevant work experience required.
• Certifications: None.

Responsibilities

• Answering and directing calls
• Welcoming student clients and visitors
• Scheduling appointments
• Maintaining records
• Managing office communications
• Assisting with administrative functions

Education

GED/HS diploma

Tools

EMR systems

SAP Concur Travel

25Live room scheduling

P-card expense reporting

PSUbuy

Purchasing processes

Catering orders coordination

Job description

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, see Notice to Out of State Applicants.

This is a/an 83.3% full-time equivalency (FTE) job with months off. The number of months off will be determined by the position's FTE percentage. The timing of months off will be set to meet the needs of the unit and the essential duties of the position. Questions related to HR105 FTE positions should be directed to the hiring manager during the interview process. This position is eligible for benefits associated with any full-time position. The salary grade and range listed in the posting is reflective of a 100% Full-time position. Full-time equivalency job offers may fall outside of the listed range due to the assigned percentage of effort.

POSITION SPECIFICS

The Pennsylvania State University, Center for Counseling and Psychological Services (CAPS), University Park, has an opening for a Health Services Assistant (Support Level) starting November 2, 2026.

The Health Services Assistant is often the first point of contact for our student clients, visitors, and campus partners. In this important role, you will help create a positive and welcoming experience while providing administrative support in a busy counseling office environment.

CAPS is seeking someone who enjoys helping others, thrives in a collaborative setting, and communicates effectively. The ideal candidate is detail-oriented, experienced in maintaining confidentiality and handling sensitive information, and eager to learn new technologies that support student clients' care.

This full-time position is based in the Student Health Center and follows a Monday through Friday schedule from 8:00 a.m. to 5:00 p.m., with a one-hour lunch break. This is a 10-month position (83.3% FTE), with June and July off.

Responsibilities include:

• Answering and directing calls
• Welcoming student clients and visitors
• Scheduling appointments
• Maintaining records
• Managing office communications
• Assisting with a variety of administrative functions

While not required, experience with the following is helpful:

• Electronic medical record (EMR) systems
• SAP Concur Travel
• 25Live room scheduling
• Purchasing card (P-card) expense reporting
• PSUbuy
• Purchasing processes (including ordering with tax exempt status)
• Coordinating and placing catering orders for meetings

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS)No prior relevant work experience requiredRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $36,888.00 - $53,532.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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