Health Sciences Program Support Specialist

Treasure Valley Community College; Ontario (OR); On-site; USD 22,000 - 33,000; Full time

Job summary

Treasure Valley Community College seeks a Health Sciences Program Support Specialist to provide broad operational and programmatic support for Nursing and Allied Health programs and building operations. The role covers front-office reception, simulation and laboratory support, program coordination, clinical compliance tracking, student assistance, and outreach activities.

The position emphasizes customer service, effective communication, and independent task management, with responsibilities

Qualifications

• Associate degree or any satisfactory combination of experience and training that demonstrates the knowledge, skills, and abilities to perform the above duties.
• Experience in a busy office or student services environment.
• Must have strong customer service and interpersonal skills.
• Able to communicate effectively verbally and in writing.
• Able to work independently, manage multiple tasks, and meet deadlines.

Responsibilities

• Front Office & Building Support: greet and direct students, faculty, staff, and visitors; manage front desk operations; coordinate room and building access.
• Allied Health Accreditation & Program Support: provide administrative and logistical support; coordinate activities and meetings; maintain documentation for accreditation.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Education

Associate degree

Job description

TVCC is a comprehensive community college dedicated to promoting student success.

DEADLINE – Open until filled REPORTS TO – Dean of Instructor and/or Director of Nursing

A little about us… TVCC welcomes you to Ontario - where Oregon begins! TVCC was founded in 1962 and islocated on a 90-acre campus near the center of Ontario, Oregon. TVCC currently employs around 150 full-timefaculty and staff. TVCC’s campuses and centers extend to several locations throughout Oregon and Idaho: Caldwell(Idaho), Burns (Oregon), Snake River Correctional Institution, Warner Creek Correctional Facility, Eastern OregonCorrectional Institute, Powder River Correctional Facility, and Two Rivers Correctional Institution. Ontario is anagriculturally based city of over 11,000 people, with a service area population of over 60,000. Ontario is situated inthe Treasure Valley and located about 60 miles west of Boise, Idaho. The Treasure Valley offers many outdooropportunities for the entire family, including fishing, boating, hunting, camping, skiing and sightseeing.

POSITION SUMMARY

The Health Sciences Program Support Specialist provides broad operational and programmatic support forthe Nursing and Allied Health programs and the building operations. This utility role includes front-officereception, simulation and laboratory support, allied health program coordination, clinical compliancetracking, student assistance, and outreach and recruiting activities. The scope and emphasis of duties willvary by term based on departmental needs.QUALIFICATIONSMINIMUM: Associate degree or any satisfactory combination of experience and training that demonstrates the knowledge, skills, and abilities to perform the above duties. Experience in a busy office or studentservices environment. Must have strong customer service and interpersonal skills. Able to communicateeffectively verbally and in writing. Able to work independently, manage multiple tasks, and meet deadlines

RECRUITMENT ANNOUNCEMENTHealth Sciences Program Support Specialist

ESSENTIAL FUNCTIONS

Front Office & Building Support

• Serve as the primary point of contact for the Nursing and Allied Health building, greeting and directing students, faculty, staff, and visitors in a professional and welcoming manner. Manage front desk operations including answering phones, responding to inquiries, scheduling, and coordinating room and building access.
• Assist with wayfinding, building logistics, and general administrative support for faculty and staff within the building.
• Support the Dean of Instruction with scheduling and clerical support.

Allied Health Accreditation & Program Support

• Provide general administrative and logistical support to allied health programs including scheduling assistance, document preparation, and faculty support.
• Assist with coordination of program-specific activities, events, and departmental meetings as requested.
• Support program accreditation and compliance activities by organizing and maintaining required documentation.

Outreach & Recruiting

• Participate in allied health program outreach and recruiting activities during designated periods of the year, including on-campus events and off-campus visits to high schools and community organizations.
• Represent the Nursing and Allied Health programs professionally at college fairs, career events, and community outreach activities.
• Assist with the development and distribution of program marketing and recruitment materials in collaboration with the department and institutional advancement.

Simulation Center Support

• Prepare simulation lab spaces prior to scheduled sessions, including equipment staging, supply restocking, and environmental setup.
• Support the operation of simulation activities by assisting faculty and simulation coordinators with AV systems, manikins, task trainers, and related equipment during sessions.
• Perform post-simulation reset and cleanup of lab spaces, ensuring readiness for subsequent sessions.
• Maintain inventory of simulation supplies and flag equipment maintenance needs to the appropriate personnel.

Laboratory Set-Up, Reset & Clean-Up

• Prepare allied health laboratory spaces for scheduled instruction, including organizing supplies, materials, and equipment per faculty specifications.
• Perform thorough laboratory reset and cleanup following each session, maintaining safe and orderly conditions in compliance with applicable health and safety standards.
• Assist with inventory management, supply ordering, and maintenance of lab equipment in coordination with faculty and the Director.

Clinical Compliance & Scheduling Support

• Track and monitor student clinical compliance requirements including immunization records, background check status, CPR certifications, drug screening, and other placement prerequisites through the designated third-party vendor platform.
• Communicate with students regarding compliance deadlines, missing documentation, and required actions to maintain clinical eligibility.
• Assist faculty and the Director with clinical scheduling coordination and placement logistics as needed.
• Maintain accurate and current records for all allied health students related to clinical requirements and placement status.

Advising & Academic Support

• Coordinate and support college advising days each term, assisting with scheduling, communication, and logistics to ensure allied health students have access to academic advising services.
• Serve as a liaison between allied health students and academic advisors, helping students navigate program requirements, prerequisite pathways, and course sequencing.
• Provide general academic support guidance to students enrolled in Allied Health Professions programs, connecting them with tutoring, study resources, and support services as needed.
• Assist students in understanding program progression requirements, transfer pathways, and graduation planning in coordination with advising and faculty.
• Maintain awareness of advising resources, deadlines, and academic calendar events relevant to allied health students and communicate these proactively throughout the term.

Student Assistance

• Serve as a general resource and first point of contact for allied health students navigating building services, program requirements, and campus resources.
• Assist students in connecting with appropriate college services including general advising, disability services, tutoring, and financial aid.
• Support a welcoming, student-centered environment that promotes retention and success.

General Duties

• Maintain accurate timekeeping records in compliance with college classified staff policies.
• Attend departmental meetings and training as requested by the Dean/Director.
• Perform other duties as assigned that are a reasonable fit for this position.

TERMS OF EMPLOYMENT

This is a full-time, Classified, hourly (non-exempt) position.

VETERANS PREFERENCE

Applicants are eligible for a Veteran’s Preference in accordance with Oregon law. Preference will be given only if the applicant meets the minimum qualifications of the position and submits the required documentation at the time of application. You can request copies of your military service records through the National Archives website at http://www.archives.gov/veterans/military-service-records/.

The College reserves the right to reject all applicants and ask for a re-opening of the position or make adirect appointment.

TREASURE VALLEY COMMUNITY COLLEGE IS AN EQUAL OPPORTUNITY EDUCATOR AND EMPLOYER

It is the policy of the Treasure Valley Community College Board of Education and the College that there will be no discrimination or harassment on the basis of race, color, sex, marital status, sexual orientation, gender identity, religion, national origin, age or disability in any educational programs, activities or employment. Lack of English language skills will not be a barrier to admission and participation in career and technical education programs.Persons having questions about equal opportunity and non-discrimination should contact the Human Resources Director located in the Performing Arts Center on the south side of the Four Rivers Cultural Center building, or call [phone] or TDD [phone].