Health Records Technician 2 - SCCC

Washington Department of Natural Resources; Aberdeen (WA); On-site; USD 64,068 - 86,220; Full time

Benefits offered by this job

Up to 25 paid vacation days a year

8 hours of paid sick leave per month

12 paid holidays a year

Generous retirement plan

Job summary

The Washington Department of Natural Resources is seeking a highly motivated Health Records Technician 2 at the Stafford Creek Corrections Center in Aberdeen, WA. This role involves managing and supervising health records, providing technical assistance to staff, and ensuring compliance with policies.

Qualifications include certification as RHIA or RHIT, experience in medical records, and supervisory experience. Employees enjoy a competitive benefits package including vacation days, sick leave, and a generous retirement plan.

Qualifications

• At least 2 years’ experience working with medical and/or mental health treatment records.
• At least 1 year experience supervising or leading staff.
• Valid driver's license.

Responsibilities

• Provide technical assistance regarding health records.
• Ensure compliance with departmental policies for health records.
• Supervise Health Records Department employees.
• Perform formal health record audits.

Skills

Certification as RHIA or RHIT

Experience with medical records

Supervisory experience

Education

Bachelor’s degree

Job description

Description

Health Records Technician 2

Stafford Creek Corrections Center

Aberdeen, WA.

Hourly Salary: $30.68-$41.29

Monthly Salary: $5,339.00-$7,185.00

Annual Salary: $64,068.00-$86,220.00

Schedule: 8:00am-4:30pm (0800-1630) Monday-Friday (Saturday/Sunday off)

The Washington State Department of Corrections is seeking a highly motivated and qualified Health Records Technician 2 for the Stafford Creek Corrections Center located in Aberdeen, WA.

As Health Records Department supervisor, this position helps to ensure patient health records are managed in a way that supports the Health Services mission of delivering high‑quality, efficient and effective healthcare services, and employee engagement to improve lives in a safe and secure environment during the patient’s incarceration and after release, which increases the patient's chance of succeeding upon re‑entry, directly contributing to the agency’s mission to improve public safety by positively changing lives.

Duties

Technical assistance and direction:

• Provide technical assistance and direction to facility staff regarding health records, disclosure of health information, and statewide health record unit processes.
• Represent the agency in court regarding health records.

Health record management:

• Ensure patient health records located in the facility comply with departmental policies and procedures and state and federal statutes.
• Maintain health records in a way that is conductive to patient care, including thinning charts when needed by visual inspection or request and merging multiple volumes when needed to ensure health care providers can easily locate pertinent information, ensuring all necessary forms are available for use, filing documents into charts or overflow envelopes, and performing routine audits.
• Use facility health records tracking system when removing charts from the unit.
• Prepare health records for intake, transfer and release.
• Prepare inactive health records for permanent storage.
• Be an active member of the Health Records Management Committee.

Disclosure, dissemination, and procurement of health information:

• Review and process records requests of patient medical, dental, and mental health care information within 15 working days or less of receiving following health record procedures.
• Review and process Department staff requests for patient health information by the date requested following health record procedures.
• Review and process patient requests to review their health record within 15 working days or less of receiving following health record procedures.
• Make determinations to allow or deny requests in accordance with the Washington State Uniform Health Care Information Act (RCW 70.02) and federal laws.

Supervise Health Records Department employees:

• Manage and direct operations and performances of Health Records Department staff, including assign and inspect work.
• Communicate with Health Services Manager regarding Health Records Department performance, request guidance and assistance when necessary.
• Review/complete Health Record Department position descriptions (PDs) as well as annual performance development plan (PDP) expectations and evaluations for each employee.
• Provide ongoing meaningful feedback regarding performance and set clear expectations to help and enhance skills.

Perform formal health record audits:

• Review health records for listed deficiencies.
• Complete the Health Record Audit for Permanent Facility and/or Health Record Audit Reception Center form.

Other duties:

• Attend team and staff‑wide meetings.
• Participate in quality improvement efforts.
• Other duties as assigned/required.

Qualifications

Required Qualifications:

• Certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) OR Registered Health Information Technician (RHIT)
• Two (2) years’ experience working with medical and/or mental health treatment records.
• One (1) year experience supervising or leading staff.
• Valid driver’s license.

Desired Qualifications:

• Bachelor’s degree.
• Current on state and federal laws, national standards, and department policies governing health records and health information disclosure and ability to apply that knowledge in an appropriate manner.
• Experience working in a correctional facility.

What We Offer

As an employee of the Department of Corrections, your work‑life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Up to 25 paid vacation days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending AccountsDependent Care Assistance
• Deferred Compensation and so much more!

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email [e-mail] or call us at 425-760-4485. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.