HEALTH RECORD TECHNICIAN I

State of California; California; On-site; USD 51,000 - 57,000; Full time

Benefits offered by this job

Free parking

On-site childcare

Free on-site gym

Beautiful hiking/walking/biking trails

Close to shopping

Job summary

The Department of State Hospitals – Napa seeks a Health Record Technician I to perform billing and coding, data entry, and health records management in the HIMD. You will abstract, code (DSM, ICD, CPT), file, and audit health records to support patient care and performance reporting.

Working under supervision, you’ll handle admissions, transfers, and discharges, maintain records, and ensure accurate chart maintenance across the hospital's records system.

Qualifications

• Health Record Technician I position requires relevant credentials.
• Experience with health records coding and data entry is preferred.
• Ability to perform clerical and records management tasks.

Responsibilities

• Abstracting, processing, filing, collating, and auditing data from health records.
• Enter abstracted health record data into the Admissions/Discharge/Transfers (ADT) computer system and PLATO.
• Chart Maintenance: Label, repair and arrange.
• Code health records in accordance with DSM, ICD, and CPT coding guidelines, such as discharge summaries, psychiatric evaluations, ancillary services, treatment planning conferences, physician and psychologist billing services.
• Maintain log of completed work and perform other special audits and reviews related to health records functions.
• Deliver and retrieve health records between patient care areas and HIMD.
• Locate, retrieve and file health records and documentation in all record storage areas.
• Maintain and purge files/documents in all archive areas.
• Process health records for admission, transfer or discharge.
• Maintain assigned filing areas in correct filing order for easy retrieval and access of health records.
• Assemble health records as a unit record; all prior admissions brought forward and filed under the new hospital admission number.
• Deliver and retrieve health records within the hospital and copy health records as assigned.
• Maintain a log of completed work and perform other audits and reviews related to health record functions.

Skills

Health records

Data entry

Billing coding

Office clerical

Tools

ADT system

PLATO

Chart maintenance

Job description

$4,571.00 - $5,146.00 per Month

Final Filing Date: 11/14/2026

The Department of State Hospitals – Napa, Health Information Management Department (HIMD) has multiple permanent full-time vacancies for Health Record Technician I (HRT I). Under the supervision of the HRT III Supervisor or designee, the HRT I performs a variety of Billing and coding, general office and clerical work in support of the Hospital's Vision, Mission, Goals, and Values. The HRT I is expected to consistently exercise a high degree of self‑initiative and independence when performing assigned tasks.

Responsibilities

• Abstracting, processing, filing, collating, and auditing data from health records.


• Enter abstracted health record data into the Admissions/Discharge/Transfers (ADT) computer system and PLATO.


• Chart Maintenance: Label, repair and arrange.


• Code health records in accordance with DSM, ICD, and CPT coding guidelines, such as discharge summaries, psychiatric evaluations, ancillary services, treatment planning conferences, physician and psychologist billing services.


• Maintain log of completed work and perform other special audits and reviews related to health records functions.


• Deliver and retrieve health records between patient care areas and HIMD.


• Locate, retrieve and file health records and documentation in all record storage areas.


• Maintain and purge files/documents in all archive areas.


• Process health records for admission, transfer or discharge.


• Maintain assigned filing areas in correct filing order for easy retrieval and access of health records.


• Assemble health records as a unit record; all prior admissions brought forward and filed under the new hospital admission number.


• Deliver and retrieve health records within the hospital and copy health records as assigned.


• Maintain a log of completed work and perform other audits and reviews related to health record functions.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

• HEALTH RECORD TECHNICIAN I

HEALTH RECORD TECHNICIAN I $4,571.00 - $5,146.00

# of Positions: 2

Work Location:

Telework: In Office

Job Type: Permanent, Full Time

Facility: Department of State Hospitals - Napa

Department Information

Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost‑effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.

Effective July 1, 2025, state employees are subject to temporary salary reductions in exchange for Personal Leave Program (PLP) accruals.

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

• Free parking


• On‑site childcare


• Free on‑site gym


• Beautiful hiking/walking/biking trails on grounds


• Close to shopping, schools, freeways

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: https://www.dsh.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office.

EEO Contact:
Office of Human Rights
[phone]
[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.