Health Promotion Technician

Battelle Memorial Institute; Portsmouth (VA); On-site; USD 40,000 - 54,000; Full time

Job summary

Battelle Memorial Institute seeks a Health Promotion Technician/Coordinator to support a government customer in Portsmouth, VA. The role involves administrative support, stakeholder coordination, and program material management within the Health Research and Analytics line.

The position is onsite at Sewells Point Clinic in Norfolk, VA, with responsibilities spanning scheduling, documentation, and data management to enable force health protection initiatives for service members and families.

Qualifications

• High school diploma or equivalent.
• Strong verbal and written communication skills.
• Proficient with Microsoft Office suite, MS SharePoint, and Adobe Acrobat Pro.
• Ability to monitor activities such as supply orders, equipment, and cost accounting data.
• Ability to edit, format, and synthesize input into cohesive documents.
• Experience gathering and analyzing quantitative and qualitative data and developing administrative reports.

Responsibilities

• Coordinate stakeholder communications and outreach with military commands, healthcare partners, and community organizations to support AFWC programs.
• Prepare, edit, and maintain correspondence, reports, briefings, presentations, SOPs, and other admin documents.
• Maintain departmental administrative systems including SharePoint, distribution lists, program databases, shared mailboxes, and records.
• Manage patient scheduling, contact information, and admin tracking to support clinic operations.
• Coordinate inventory, supply orders, equipment tracking, and receipt of materials with director and program management.
• Assist Health Coaches with operational support including equipment readiness and program material management.
• Manage stakeholder coordination for onsite and virtual meetings using MS Teams.
• Facilitate records and data management per DoD privacy and security requirements.
• Serve as facility, space management, and admin support point of contact.
• Support wellness center director with collateral duty admin tasks.
• Support special projects and process improvement efforts.

Skills

Verbal communication

Written communication

Supply order monitoring

Cost accounting data monitoring

Editing and synthesizing input

Data analysis

Education

High school diploma

Tools

Microsoft Office

MS SharePoint

Adobe Acrobat Pro

DMLSS

Microsoft Teams / WebEx

Job description

Battelle delivers when others can't. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients- whether they are a multi-national corporation, a small start-up or a government agency.

We recognize and appreciate the value and contributions of individuals from a wide range of backgrounds and experiences and welcome all qualified individuals to apply.

Job Summary

Battelle's Health Research and Analytics (HRA) business line is currently seeking a Health Promotion Technician/Coordinator to support our government customer in Portsmouth, VA. This Public Health (PH) program enables our government customer to maximize readiness through force health protection (FHP) strategies and solutions for current and potential Public Health (PH) threats. The core scientific and technical capabilities and product lines in this program are to conduct Health Surveillance, Epidemiology, and Analysis; Disease and Injury Prevention; and PH Consultation and Support for the benefit of active-duty service members, retirees, and their families. Battelle shall enable these capabilities and product lines by providing Scientific and Technical Information (STI) deliverables, by performing Research, Development, Test and Evaluation (RDT&E), and other Research and Development (R&D) related analytical services.

Creates and maintains a positive image for HPW lines of effort to increase awareness of HPW mission and goals and provides administrative support to the department and related tasks.

The position is onsite and located at: Sewells Point Clinic in Norfolk, VA.

Responsibilities

• Coordinates stakeholder communications and outreach efforts with military commands, healthcare partners, and community organizations to support AFWC programs and services.

• Prepares, edits, and maintains correspondence, reports, briefings, presentations, standard operating procedures, and other administrative documents.

• Maintains and updates departmental administrative systems, including SharePoint sites, distribution lists, program databases, shared mailboxes, records, and tracking documents.

• Manages patient scheduling, contact information, and administrative tracking systems to support efficient clinic operations and service delivery.

• Coordinates inventory management, supply orders, equipment tracking, and receipt of materials with director and program management.

• Assists Health Coaches with operational support including equipment readiness, assessment area preparation, and program material management.

• Manages stakeholder coordination and engagement for both onsite and virtual meetings using MS Teams.

• Facilitates records and data management in accordance with all applicable DoD privacy, records management, and security requirements.

• Serves as the facility, space management, and administrative support point of contact.

• Supports wellness center director with collateral duty administrative tasks.

• Supports special projects, process improvement efforts, operational reporting, compliance activities, and quality assurance initiatives.

Key Qualifications

• High school diploma.

• Strong verbal and written communication.

• Proficient with Microsoft Office suite (Word, Excel, PowerPoint), MS SharePoint, and Adobe Acrobat Pro.

• Skills and experience to independently monitor activities such as supply orders (i.e., DD1149 Form), equipment, and cost accounting data.

• Ability to critically review, independently edit, format, and synthesize various types of input (verbal, notes, emails, drafts) into a cohesive document or correspondence.

• Experience gathering and analyzing quantitative and qualitative data and developing administrative reports and recommendations.

Preferred Qualifications

• Four or more years of active-duty experience or experience working in a military environment.

• Advanced skills using software tools, including Microsoft Office suite, MS SharePoint, and Adobe Pro to support program management efforts.

• Experience with military supply ordering (i.e., Defense Medical Logistics Standard Support (DMLSS)).

• Experience with setting up and hosting video and teleconferences and virtual meetings using collaboration systems such as Microsoft Teams and Cisco WebEx.

• Experience with MHS Genesis or electronic medical records (EMR).

Compensation Data

Battelle is committed to fair and equitable compensation practices. The salary range for this role is $39,900 - $53,600 per year, in addition to our comprehensive benefits package. A candidate’s salary is determined by various factors, including but not limited to education, relevant work experience, skills, and certifications. Salary ranges may vary based on geographic location and market conditions.

Benefits: Live an Extraordinary Life

We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.

• Take time to recharge : You get paid time off to support work-life balance and keep motivated.

• Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.

• Better together : Coverage for partners, gender-affirming care and health support, and family formation support.

• Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.

• Advance your education : Tuition assistance is available to pursue higher education.

A Work Environment Where You Succeed

For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.

You will have the opportunity to thrive in a culture that inspires you to:

• Apply your talent to challenging and meaningful projects

• Receive select funding to pursue ideas in scientific and technological discovery

• Partner with world-class experts in a collaborative environment

• Nurture and develop the next generation of scientific leaders

• Give back to and improve our communities

Vaccinations & Safety Protocols

Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).

Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.

The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.

For more information about our other openings, please visit www.battelle.org/careers