Health Programs Coordinator

Special Olympics Florida; Town of Florida (NY); On-site; USD 19,000 - 28,000; Part time

Job summary

Special Olympics Florida seeks an administrative support professional to manage Healthy Athletes forms, input data, file documents and support departments as needed.

Ideal candidates will have a High School Diploma or college coursework, 3+ years office experience, strong Excel skills, and the ability to handle multiple tasks, including occasional weekend/evening duties.

Qualifications

• Requires High School Diploma or college coursework.
• Requires 3+ years office experience.
• Proficient in word processing and database input/maintenance; Excel experience required.
• Must have speed and accuracy for database management (test required).
• Able to handle multiple tasks and work under pressure.
• Provide administrative support to the department as needed.
• Must have Florida driver’s license and insurance.
• Must pass SOFL background check.
• Regular attendance required.
• Interest in sports and/or intellectual disabilities preferred but not required.

Responsibilities

• Database management of all Healthy Athletes forms for athletes, volunteers and Clinical Directors.
• Scan and file forms.
• Enter Healthy Athlete screening forms into GMS and SOI system.
• Update Athlete information when receiving new contact information, including consent forms.
• Send referral letters to families for follow up care and re-route those returned.
• Keep accurate referrals and HAS files online.
• Conduct follow-up phone calls to those health participants who have an urgent need for follow up.
• Provide administrative support on an as needed basis.
• Assist with the State HA events as assigned if hours allow.
• Other Duties as assigned.

Skills

Office experience

Database management

Attention to detail

Multitasking

Administrative support

Computer skills

Driver's license

Background check

Attendance

Interest in sports/ID

Education

High School Diploma or equivalent

Tools

Excel

GMS system

SOI system

Job description

• High School Diploma/College Coursework
• 3+ years office experience
• Extensive computer experience; word processing and database input and maintenance, excel experience required
• Must have speed and accuracy for database management (test required)
• Ability to handle multiple tasks and work under pressure
• Provide administrative support to the department if needed.
• Must have Florida driver’s license and insurance
• Must pass SOFL background check
• Regular Attendance required
• Interest in sports and/or intellectual disabilities preferred but not required

RESPONSIBILITIES:

• Database management of all Healthy Athletes forms for athletes, volunteers and Clinical Directors
• Scan and file forms
• Enter Healthy Athlete screening forms into GMS and SOI system
• Update Athlete information when receiving new contact information, including consent forms
• Send referral letters to families for follow up care and re-route those returned
• Keep accurate referrals and HAS files online
• Conduct follow-up phone calls to those health participants who have an urgent need for follow up
• Provide administrative support on as needed basis
• Assist with the State HA events as assigned if hours allow
• Other Duties as assigned

SPECIAL REQUIREMENTS:

• Must be able to travel and complete weekend and evening duties as assigned
• Be able to lift 50 pounds

STATUS:

• Hourly up to 20 hours a week; non exempt