Health Information Specialist I

Datavant2; Appleton (WI); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

PTO

Health insurance

Vision and dental plans

401(k) savings plan

Tuition assistance

Growth opportunities

Job summary

Datavant in Appleton, WI is seeking an entry-level Associate responsible for processing medical record requests while ensuring patient privacy. This full-time position includes benefits like PTO and medical coverage.

The ideal candidate will assist in front desk operations, maintain confidentiality, and adhere to HIPAA regulations while providing high-quality customer service.

Qualifications

• Ability to commute between locations as needed.
• Comfortable utilizing phones, fax, and printers.
• Detail-oriented for accurate medical records.

Responsibilities

• Process requests for patient health information with compliance.
• Safeguard patient records ensuring HIPAA compliance.
• Assist with medical records management.

Skills

Strong customer service and clerical skills

Proficient in Microsoft Office

Strong data entry skills

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Datavant is the data collaboration platform trusted for healthcare. Guided by our mission to make the world’s health data secure, accessible and actionable, we provide critical data solutions for organizations across the healthcare ecosystem – including providers, health plans, researchers, and life sciences companies. From fulfilling a single patient’s request for their medical records to powering the AI revolution in healthcare, Datavant is building the future of how data is connected and used to improve health.

This is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing customers with the highest quality product and customer service. The Associate must at all times safeguard and protect the patient’s right to privacy by ensuring that only authorized individuals have access to the patient’s medical information and that all releases of information are in compliance with the request, authorization, company policy, and HIPAA regulations.

Position Highlights

• Onsite position in Appleton, WI
• Full‑time, Monday‑Friday 7:30 am–4:00 pm
• Front desk processing medical records requests – customer service
• Full benefits: PTO, health, vision, dental, 401(k) savings plan, and tuition assistance
• Tremendous growth opportunities both locally and nationwide

What We’re Looking For

• Strong customer service and clerical skills
• Proficient in Microsoft Office, including Word and Excel
• Comfortable working in a high‑volume production environment
• Medical office experience preferred
• Willingness to learn and grow within Datavant

You Will

• Receive and process requests for patient health information in accordance with company and facility policies and procedures.
• Maintain confidentiality and security with all privileged information.
• Maintain working knowledge of company and facility software.
• Adhere to the company’s and customer facilities Code of Conduct and policies.
• Inform manager of work, site difficulties, and/or fluctuating volumes.
• Assist with additional work duties or responsibilities as needed.
• Consistently apply medical privacy regulations to guard against unauthorized disclosure.
• Manage patient health records.
• Safeguard patient records and ensure compliance with HIPAA standards.
• Prepare new patient charts, gathering documents and information from paper sources and/or electronic health records.
• Ensure medical records are assembled in standard order and are accurate and complete.
• Create digital images of paperwork to be stored in the electronic medical record.
• Respond to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.
• Answer inbound and outbound calls.
• May assist with patient walk‑ins.
• May assist with administrative duties such as handling faxes, opening mail, and data entry.
• Meet productivity expectations as outlined at specific site.
• May schedule pick‑ups.
• Perform other duties as assigned.

What You Will Bring to the Table

• High school diploma or GED.
• Ability to commute between locations as needed.
• Ability to work overtime during peak seasons when required.
• Basic computer proficiency.
• Comfortable utilizing phones, fax machine, printers, and other general office equipment on a regular basis.
• Professional verbal and written communication skills in English.
• Detail and quality oriented as it relates to accurate and compliant information for medical records.
• Strong data entry skills.
• Must be able to work with minimal supervision responding to changing priorities and role needs.
• Ability to organize and manage multiple tasks.
• Ability to respond to requests in a fast‑paced environment.

Bonus Points If

• Experience in a healthcare environment.
• Previous production / metric‑based work experience.
• In‑person customer service experience.
• Ability to build relationships with on‑site clients and customers.
• Comfortable bringing new ideas, process‑improvement suggestions, and feedback to internal stakeholders.

To ensure the safety of patients and staff, many of our clients require post‑offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID‑19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case‑by‑case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy‑related medical conditions, and/or religion.

This job is not eligible for employment sponsorship.

Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement. Know Your Rights, explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay.

For more information about how we collect and use your data, please review our Privacy Policy.