Health Information Specialist 2 - Child and Family Division

Seven Counties; Louisville (KY); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented professional to manage health records and ensure compliance with legal standards. This role involves maintaining both electronic and paper records, safeguarding client privacy, and conducting quantitative analyses to ensure documentation accuracy. The ideal candidate will possess strong organizational and communication skills, with a solid understanding of electronic health records. Join a team that values meticulousness and integrity in healthcare documentation, and contribute to improving client care through effective record management.

Qualifications

• 3-4 years of office experience required, preferably with electronic health records.
• Strong organizational, communication, and multitasking skills essential.

Responsibilities

• Maintain and manage electronic and paper health records ensuring compliance.
• Safeguard client privacy and fulfill information requests per HIPAA guidelines.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Multitasking Ability

Education

Completion of up to 18 months of business school

Tools

Microsoft Office Suite

Job description

Job Description:

Under general supervision, performs various health information functions, addressing problems and deviations according to instructions, procedures, training, or accepted SCS practices. Consults supervisor on unusual situations or problems, with limited discretion to suggest revisions to methods or protocols.

ESSENTIAL JOB FUNCTIONS

Maintenance of Health Record

1. Understand the electronic health record system and documentation requirements for a legal health record based on licensure and accreditation standards.
2. Ensure access to the client's complete health record within the current hybrid record system by accurately managing record location, retention, and transfer.
3. Protect the security and privacy of EMR and paper medical records, maintaining confidentiality per Federal, HIPAA, Joint Commission regulations, and SCS procedures.
4. Compile and maintain existing paper and electronic health records to ensure accurate documentation for timely client care.
5. Maintain paper records according to filing and archiving procedures.

Release of Information

1. Safeguard client privacy by verifying requestor identity and release requirements per HIPAA and ROI guidelines.
2. Fulfill requests for release of information by locating and retrieving the client's PHI in electronic and paper formats.
3. Reproduce health information within established timeframes using photocopies, scanners, and faxes.
4. Respond to requests for health information via email, phone, fax, or face-to-face, answering questions from clients, staff, law firms, insurance companies, and government agencies.
5. Generate cover letters, pre-payment notices, and invoices as needed.

Quantitative Analysis of Legal Health Record

1. Conduct quantitative analysis to ensure documentation completeness, accuracy, and compliance with regulations, standards, and procedures.
2. Maintain PC tracking systems and generate reports to monitor record completeness.
3. Notify providers and supervisors of documentation deficiencies.
4. Inform the Office Manager of significant event changes.

Scanning of Health Record

1. Identify documentation suitable for scanning into the electronic record.
2. Prepare documentation prior to scanning.
3. Perform quality checks on scanned items before submission.
4. Monitor for scanning errors and follow correction procedures.

The above summarizes major duties. Incumbents may perform additional tasks as needed.

EDUCATION

Completion of up to 18 months of business school beyond high school.

EXPERIENCE

Three to four years of office and clerical or administrative experience. Experience with electronic health records is preferred. Strong organizational, interpersonal, communication skills, attention to detail, and multitasking ability are essential. Knowledge of Microsoft Office Suite is required.

PHYSICAL DEMANDS

Generally no unusual physical demands. May require lifting up to 10 pounds, occasional walking, standing, stooping, or bending. Occasional exposure to chemicals and continuous use of a VDT.