Health Information Specialist

Coryell Health; Gatesville (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Coryell Health in Gatesville, TX seeks a Health Information Specialist to maintain accurate patient health records, scan and index documents, and manage release-of-information requests. The role ensures confidentiality and HIPAA compliance across electronic and paper records, serving patients, clinicians, and external parties.

The position emphasizes accuracy, organization, and effective communication, with responsibilities spanning record retrieval, audits, and ongoing regulatory knowledge.

Qualifications

• Attention to detail and strong organizational skills.
• Excellent communication and customer service abilities.
• Proficient computer and data-entry skills; HIPAA familiarity preferred.

Responsibilities

• Maintain and organize patient medical records in electronic and/or paper formats.
• Scan, index, upload, and route records within the EHR.
• Review records for completeness and accuracy.
• Process release-of-information requests per HIPAA and laws.
• Verify authorization before releasing PHI.
• Retrieve records for patients, providers, and outside entities.
• Ensure confidentiality and security of patient information.
• Assist with medical record audits and quality assurance activities.
• Communicate with patients, clinicians, insurers, and external health organizations.
• Follow retention, storage, and destruction procedures.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service

Computer skills

Data-entry

Independence

Education

High school diploma or equivalent

Job description

Brief Description

• Maintain and organize patient medical records in electronic and/or paper formats.


• Scan, index, upload, and accurately route medical record documents within the Electronic Health Record (EHR).


• Review medical records for completeness, accuracy, and appropriate documentation.


• Process requests for release of medical information in accordance with HIPAA and applicable laws and policies.


• Verify appropriate authorization before releasing protected health information (PHI).


• Retrieve medical records and documentation for patients, providers, departments, and authorized outside entities.


• Maintain confidentiality and security of all patient health information.


• Identify and assist with correcting duplicate or inaccurate patient records.


• Process incoming and outgoing medical records, faxes, correspondence, and other health information.


• Maintain appropriate logs and documentation related to medical record requests and releases.


• Assist with medical record audits and quality assurance activities.


• Communicate effectively with patients, physicians, clinical staff, insurance companies, and outside healthcare organizations.


• Follow established retention, storage, and destruction procedures for medical records.


• Maintain working knowledge of HIPAA, medical terminology, and applicable health information regulations.


• Perform other duties as assigned.

The Health Information Specialist is responsible for maintaining accurate, complete, secure, and accessible patient health information in accordance with organizational policies and applicable federal and state regulations. This position performs a variety of Health Information Management (HIM) functions, including scanning and indexing records, maintaining electronic and paper medical records, processing release-of-information requests, and ensuring the integrity and confidentiality of patient information.

Essential Duties And Responsibilities

• Maintain and organize patient medical records in electronic and/or paper formats.


• Scan, index, upload, and accurately route medical record documents within the Electronic Health Record (EHR).


• Review medical records for completeness, accuracy, and appropriate documentation.


• Process requests for release of medical information in accordance with HIPAA and applicable laws and policies.


• Verify appropriate authorization before releasing protected health information (PHI).


• Retrieve medical records and documentation for patients, providers, departments, and authorized outside entities.


• Maintain confidentiality and security of all patient health information.


• Identify and assist with correcting duplicate or inaccurate patient records.


• Process incoming and outgoing medical records, faxes, correspondence, and other health information.


• Maintain appropriate logs and documentation related to medical record requests and releases.


• Assist with medical record audits and quality assurance activities.


• Communicate effectively with patients, physicians, clinical staff, insurance companies, and outside healthcare organizations.


• Follow established retention, storage, and destruction procedures for medical records.


• Maintain working knowledge of HIPAA, medical terminology, and applicable health information regulations.


• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required.


• Previous healthcare, medical records, HIM, clerical, or data-entry experience preferred.


• Knowledge of medical terminology and electronic health record systems preferred.


• Strong attention to detail and organizational skills.


• Ability to maintain strict confidentiality of protected health information.


• Strong computer and data-entry skills.


• Excellent communication and customer service skills.


• Ability to work independently and prioritize multiple tasks.

Summary

Build Your Future in Healthcare with Coryell Health! Be part of something meaningful. At Coryell Health, you’ll join a supportive, close-knit team dedicated to improving the lives of people in your community. Every day is an opportunity to bring care, comfort, and positive change to friends, families, and neighbors. Since 1940, Coryell Health has proudly served as a community-owned healthcare provider, delivering high-quality, comprehensive services all in one place. Our commitment to excellence is matched by our investment in our team. We offer competitive pay, comprehensive benefits, retirement plans, and tuition reimbursement to support your growth.