Health Information Specialist

Dartmouth Health; Concord (NH); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A leading healthcare provider is seeking a Health Information Specialist to manage patient health records. The role involves preparing, digitizing, and indexing documents into electronic medical records, ensuring accuracy and compliance with regulations. Ideal candidates will have a high school diploma and strong attention to detail, with the ability to handle confidential information professionally.

Qualifications

• Experience handling confidential material.
• Understanding of medical terminology preferred.

Responsibilities

• Prepares and processes documentation for scanning into the electronic medical record.
• Indexes documents accurately based on predefined EMR chart categories.
• Ensures digitized documentation is legible and complete.

Skills

Attention to Detail

Organizational Skills

Interpersonal Skills

Communication Skills

Confidentiality

Spanish

Education

High School Diploma

Job description

Overview

This position is partially remote; 1 - 2 days per week in the office.

This role is part of the Health Information Services Department, a shared service of the Dartmouth Health health system that centers on the patient's health (medical) record. The Health Information Specialist is responsible for ensuring health information is properly stored in a patient's health record. The Health Info Specialist prepares and digitizes documents for scanning and indexing into the electronic health record. The Specialist reviews and evaluates the quality of scanned documents to preserve the integrity of the health record and ensures documentation is accurate, complete and meets legal, regulatory or accreditation requirements. Health Information Specialists also may perform introductory records management functions.

Responsibilities

• Prepares and processes documentation for scanning into the electronic medical record using a scanner and associated software application.
• Indexes documents into the electronic medical record, per established procedures, accurately based on predefined EMR chart categories and standards.
• Assures each document has patient identifiers before scanning and indexing to an electronic health record.
• Manages digitized documents and incoming faxes via work queues to index patient documentation to correct health record or distribute to appropriate departments as needed.
• Ensures digitized documentation is legible and complete before indexing.
• Operates and monitors equipment to ensure proper functioning. Performs routine maintenance on scanning equipment per established procedure.
• Performs straightforward records management functions, such as retrieving records from offsite vendors and pulling and reshelving from internal collections, as needed.
• Maintains and safeguards all health information received in both electronic and paper form.
• Follows company retention policy and departmental procedure for storing and purging paper copies of documentation that have been digitized.
• Provides excellent customer service and displays professionalism both when interacting with internal/external customers and when responding to phone calls or email.
• Works independently with self-discipline and works well in a team environment.
• Maintains total confidentiality regarding all patient information.
• Performs other duties as required or assigned.
  
  

Qualifications

• High school diploma or equivalent in education, training and experience.
• Demonstrated experience handling confidential material.
• Excellent attention to detail, organizational, interpersonal and communication skills required.
• Understanding of medical terminology preferred.
• Experience using a scanner and excellent keyboard skills preferred.
• Knowledge of Spanish helpful.
  
  

Required Licensure/Certifications

• None
• Remote:Hybrid Remote
• Area of Interest:Secretarial/Clerical/Administrative
• FTE/Hours per pay period:1.00 - 1.00 - 40 hrs/week
• Shift:Day
• Job ID:32104
  
  

Dartmouth Health is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. We do not exclude or treat people differently because of race, color, national origin, age, disability, or sex.