Health Information Records Clerk – Filing & Scanning

Veterans Health Administration; Saint Cloud (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

The VA Medical Center in St Cloud, MN seeks a File Clerk to support patient care and administrative operations by ensuring timely availability, accurate placement, and secure handling of medical and administrative records. This position is located under the Health Information Management (HIM) Section of the Business Office Service at VA Medical Center in St Cloud, MN.

It supports patient care and administrative operations by ensuring timely availability, accurate placement, and secure handling

Responsibilities

• Receives, sorts, and logs incoming health and administrative documents.
• Prepares records for scanning and filing according to Health Information Management (HIM) procedures.
• Files paper records and maintains the organization of paper volumes in designated filing systems.
• Uses record tracking tools and references to locate misfiled, incomplete, or difficult documents.
• Maintains and updates tracking information for records to ensure accurate location, movement, and status within HIM systems.
• Coordinates transfers of records with other medical centers or outpatient clinics following established procedures.
• Performs basic troubleshooting of scanning equipment and notifies appropriate support resources if needed.
• Communicates courteously and professionally with internal and external customers.

Job description

The VA Medical Center in St Cloud, MN seeks a File Clerk to support patient care and administrative operations by ensuring timely availability, accurate placement, and secure handling of medical and administrative records. This position is located under the Health Information Management (HIM) Section of the Business Office Service at VA Medical Center in St Cloud, MN.

It supports patient care and administrative operations by ensuring timely availability, accurate placement, and secure handling