Health Information Management - Twin Cities Orthopedics

iHealth; Chaska (MN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental & Vision plans

401(k) Profit Sharing

Tuition Reimbursement

Job summary

The Health Information Management team at iHealth’s Two Twelve Surgery Center in Chaska is a full-time position from 8:30 AM to 5:00 PM, Monday through Friday. You will coordinate medical records, physician documentation, and peer review processes while ensuring HIPAA and regulatory compliance.

You will work with physicians and care teams to meet documentation deadlines, manage requests and invoices, and prepare essential reports for leadership.

Qualifications

• High School diploma or GED required; associate or Bachelor's preferred.
• 2+ years experience in HIM, medical staff services, or healthcare compliance.
• Experience with peer review processes preferred; strong physician collaboration.
• Knowledge of HIPAA, state and federal medical records requirements.

Responsibilities

• Maintain accurate tracking files for receipt of dictation and signatures.
• Coordinate with physicians and care teams to ensure timely documentation completion.
• Meet annual departmental goals including chart audits and compliance tracking.
• Ensure compliance with state and federal medical records requirements.
• Process medical record requests, invoices, and track payments.
• Coordinate and manage physician peer review process, including assignment, tracking, and follow-up.
• Prepare and present reports to Medical Executive Committee and Governing Board.
• Support regulatory, accreditation, and audit readiness activities.
• Assist in aligning processes with accreditation and compliance standards.

Skills

HIPAA compliance

Communication

Document management

Education

Associate or Bachelor's degree in Health Information, Healthcare Administration, or related field

High School diploma/GED or equivalent

Job description

The Health Information Management is responsible for coordination of medical records, physician documentation, and medical staff services functions, including oversight of physician peer review processes, physician compliance tracking, and reporting to leadership and governing board. Ensures adherence to regulatory, accreditation, and organizational standards.

This is a full-time role working Monday - Friday 8:30 AM - 5:00 PM out of our Two Twelve Surgery Center in Chaska.

Twin Cities Orthopedics is an operating division of Infinite Health Collaborative (i-Health), a group of local medical practices, owned and led by its physicians, on a mission to give patients more control over their healthcare.

Essential Job Functions:

• Maintain accurate tracking file for receipt of dictation and signatures.
• Communicate with physicians and care teams to ensure timely documentation completion.
• Meet annual departmental goals including chart audits and compliance tracking.
• Ensure compliance with state and federal medical records requirements.
• Process medical record requests, invoices, and track payments.
• Retrieve appropriate chart documentation per facility policy.
• Maintain confidentiality and HIPAA compliance.
• Track completion of pathology reports.
• Assist with patient registration and documentation as needed.
• Retrieve hospital/ER records for transfer patients.
• Coordinate and manage physician peer review process, including assignment, tracking, and follow-up.
• Serve as central point of contact for peer review coordination and documentation.
• Track and monitor physician incomplete records and communicate deficiencies.
• Escalate non-compliance in accordance with medical staff bylaws.
• Prepare and present reports to Medical Executive Committee and Governing Board.
• Maintain logs and metrics related to physician compliance and peer review activity.
• Support regulatory, accreditation, and audit readiness activities.
• Assist in aligning processes with accreditation and compliance standards.
• Report occurrences through established reporting processes related to employee and/or patient/visitor events.
• Foster the developmental and educational process of self, colleagues, trainees and students.
• Participate in continuing education and departmental development.
• Assist in managing controllable costs by proper use of resources.
• Perform additional duties as assigned, including Patient Services Representative functions and Non-Clinical Preadmission Coordinator functions.

Education and Experience:

• High School diploma/GED or equivalent required
• Associate or Bachelor's degree in Health Information, Healthcare Administration, or related field preferred
• 2+ years experience in HIM, medical staff services, or healthcare compliance preferred
• Experience with peer review processes preferred

Benefits & Compensation:

• Actual starting pay will vary based on education, skills, and experience.
• We offer a comprehensive benefits package - to learn more click here.
  • Employees working 30+ hours per week (60 hours per pay period) are eligible for our Medical (w/Maternity Bundle), Dental & Vision plans, as well as Tuition Reimbursement.
  • All employees, regardless of hours, are eligible for 401(k) Profit Sharing, Employee Assistance Program, Lifetime Fitness Subsidy, Car Rental discounts, Home, Auto, & Pet insurance savings programs & more.

Working Conditions:

• Ability to sit for extended periods (up to 8 or more hours per day).
• Frequent use of hands and fingers for typing, writing, and handling documents.
• Occasional standing, walking, bending, or reaching within the office environment.
• Lift/move up to 25 pounds frequently and up to 50 pounds occasionally.
• Visual acuity to read electronic and paper documents.
• Auditory ability to participate in phone or video calls clearly.
• Manual dexterity to operate standard office equipment (e.g., computer, phone, printer).

Essential Requirements:

Ability to:

• Comply with company policies, procedures, practices, and business ethics guidelines.
• Comply with all applicable laws and regulations, (e.g. HIPAA, Stark, OSHA, employment laws, etc.)
• Demonstrate prompt and reliable attendance.
• Work at an efficient and productive pace, handle interruptions appropriately, and meet deadlines. Prioritize workload effectively.
• Communicate respectfully and professionally in face-to-face, phone and email interactions. Apply principles of logical thinking to define problems, establish facts, and draw valid conclusions.

Notes

• Revo/ i-Health is an Equal Opportunity Employer. We are committed to fostering an inclusive and accessible workplace. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions. Applicants or employees who wish to request an accommodation may do so by emailing [e-mail]. For more information, please review the Know Your Rights notice from the U.S. Equal Employment Opportunity Commission.
• We participate in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees/employee-rights-and-responsibilities
• Please note: This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not an exhaustive list of all duties, responsibilities, and qualifications required. Revo/ i-Health reserves the right to modify job duties or descriptions at any time, with or without notice, in accordance with applicable laws.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.