Health Information Management Specialist

pullmanregionalhospital; Renton (WA); On-site; USD 27,000 - 42,000; Full time

Benefits offered by this job

Medical/Vision

Dental

Health Savings Account

Paid Leave Time

Life Insurance

Long-Term Disability

Employer Matching Retirement

Voluntary Benefits

Discounts & EAP

Job summary

Pullman Regional Hospital is seeking a Health Information Management Specialist to maintain the integrity, accuracy, and confidentiality of patient health records within the EHR. The role involves document processing, scanning, indexing, and release of information under HIPAA and state/federal regulations.

The position requires a high school diploma, at least six months in a healthcare setting, and strong attention to detail.

Qualifications

• High school diploma or equivalent.
• Minimum of six (6) months of experience in a healthcare or medical office setting.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in computer systems, including Microsoft Office and virtual platforms (Zoom & Teams).
• Strong attention to detail and organizational skills.

Responsibilities

• Process requests for medical records and patient information from internal and external sources in accordance with HIPAA, legal requirements, and organizational policies.
• Perform scanning, indexing, and quality review of patient records to ensure accuracy and completeness in the EHR.
• Maintain, retrieve, and archive electronic health records while ensuring data integrity and confidentiality.
• Manage Release of Information (ROI) requests, including validating authorizations and ensuring compliant disclosure of PHI.
• Accurately enter and update patient information in the EHR in a timely manner.
• Communicate effectively with staff, providers, patients, and external partners to support continuity of care and customer service excellence.

Skills

HIPAA compliance

Data entry

Verbal communication

Written communication

EHR proficiency

Confidentiality

Microsoft Office

Zoom & Teams

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

Zoom

Teams

Job description

Pay Range: The base pay range for this position is $19.42-$30.22 Hourly however, base pay offered may vary depending on job-related knowledge, skills, and experience.

Job Title: Health Information Management Specialist

Work Schedule for this Position: 40 hours per week. Monday through Friday 8:30 AM-5:00 PM. 30-minute lunch break.

About the Team:

Become part of an inclusive organization whose goal is to improve the health and well-being of the unique communities we serve.

Company Statement:

Pullman Regional is an innovative, patient-focused, multi-disciplinary based work environment where all members of the team contribute to the exceptional care of our patients and the community.

Position Overview:

The Health Information Specialist, under the supervision of the Manager of Health Information Management or designee, performs clerical and technical functions within the HIM department. This role is responsible for maintaining the integrity, accuracy, and confidentiality of patient health records within the Electronic Health Record (EHR) system in compliance with HIPAA, federal and state regulations, and organizational policies. Responsibilities include, but are not limited to, document processing, scanning, indexing, and release of information.

A Day in the Life:

• Process requests for medical records and patient information from internal and external sources (fax, phone, mail, and electronic portals) in accordance with HIPAA, legal requirements, and organizational policies.
• Perform scanning, indexing, and quality review of patient records to ensure accuracy and completeness in the EHR.
• Maintain, retrieve, and archive electronic health records while ensuring data integrity and confidentiality.
• Manage Release of Information (ROI) requests, including validating authorizations and ensuring compliant disclosure of protected health information (PHI).
• Accurately enter and update patient information in the EHR in a timely manner.
• Communicate effectively with staff, providers, patients, and external partners to support continuity of care and customer service excellence.
• Maintain consistent attendance and punctuality, reporting to work prepared to perform assigned duties.
• Adhere to organizational policies, safety standards, and regulatory requirements.
• Participate in departmental meetings, training, and quality improvement initiatives.
• Maintain a clean, organized, and secure work environment.
• Provide general clerical and administrative support to the HIM department as assigned.

About You!

This Job is For You if You Have:

• High school diploma or equivalent.
• Minimum of six (6) months of experience in a healthcare or medical office setting.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in computer systems, including Microsoft Office (Outlook, Word, Excel) and virtual platforms (e.g., Zoom & Teams).
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and adapt in a fast-paced environment with frequent interruptions.
• Ability to accurately review and validate documentation for completeness and compliance.

A Wow if You Have:

• Previous experience in Health Information Management or a related healthcare field.

Company Perks:

• Medical/Vision, Dental, Health Savings Account, and Paid Leave Time
• Employer Paid Life Insurance and Long-Term Disability
• Retirement with Employer Matching Contributions
• Voluntary Benefits that include: Life Insurance, Critical Illness, Accident Insurance, and Short-Term Disability
• Services Discount and EAP Resources

A Few More Important Points:

The job posting highlights the most critical responsibilities and requirements of the job. It is not all-inclusive. There may be additional duties, responsibilities, and qualifications for this job.

Disability Contacts:

Applicants with disabilities who require assistance or accommodation should contact Human Resources at [e-mail]