Health Information Management Coordinator I

Kaiser Permanente; Honolulu (HI); On-site; USD 31,000 - 40,000; Full time

Job summary

Kaiser Permanente in Honolulu, HI is seeking an entry-level health information support role to assist with the retrieval, correction, transcription, and filing of medical records under close supervision.

You will participate in data entry for routine census and delinquency reports, learn policies, and contribute to maintaining medical record integrity in a structured team environment.

Qualifications

• High School Diploma or GED, or equivalent OR Minimum one (1) year of experience working in a corporate or business office environment.

Responsibilities

• Supports the review and management of documentation by following standard instructions to retrieve, complete, correct, amend, transcribe, scan, and/or file medical records.
• Supports the analysis and reporting of data by entering and gathering data for routine census and delinquency reports.
• Ensures compliance and medical record integrity by learning applicable policies and procedures.

Skills

Ambiguity/Uncertainty Management

Attention to Detail

Business Knowledge

Communication

Critical Thinking

Cross-Group Collaboration

Decision Making

Dependability

Diversity, Equity, and Inclusion

Drives Results

Facilitation Skills

Health Care Industry

Influencing Others

Integrity

Learning Agility

Organizational Savvy

Problem Solving

Short- and Long-term Learning & Recall

Teamwork

Topic-Specific Communication

Education

High School Diploma or GED, or equivalent OR Minimum one year of experience in a corporate or business office environment

Tools

Computer Literacy

Data Entry

Maintain Files and Records

Job description

Job Summary

Supports the review and management of documentation by following standard instructions to retrieve, complete, correct, amend, transcribe, scan, and/or file medical records to support accurate and compliant health information management under close supervision. Supports the analysis and reporting of data by entering and gathering data for routine census and delinquency reports. Ensures compliance and medical record integrity by learning applicable policies and procedures.

• Works with others within immediate work group to obtain basic information. Listens to and addresses performance feedback. Learns fundamental knowledge and skills; acknowledges strengths and weaknesses. Adapts to change and feedback with significant guidance. Responds to the needs of others as directed to support completion of routine work tasks.
• Follows clearly defined procedures and well-defined, specific instructions to complete routine tasks with significant guidance. Collaborates with others within ones team to address basic task issues; communicates status and escalates more complex issues. Adheres to established processes, procedures, and deadlines, with guidance. Identifies and speaks up for improvement opportunities within own work.
• Supports compliance by: learning applicable policies and procedures to ensure medical record integrity.
• Supports the analysis and reporting of data by: entering and gathering data to be used for routine census and delinquency reports as directed.
• Supports the review and management of documentation by: following standard procedures when reviewing and verifying patient information, documentation, and clinician signatures in routine medical records to ensure accuracy and completeness; supporting team members to communicate with providers to remedy basic documentation deficiencies; and scanning, filing, transcribing, and maintaining medical records, under close supervision.

Job Summary

Supports the review and management of documentation by following standard instructions to retrieve, complete, correct, amend, transcribe, scan, and/or file medical records to support accurate and compliant health information management under close supervision. Supports the analysis and reporting of data by entering and gathering data for routine census and delinquency reports. Ensures compliance and medical record integrity by learning applicable policies and procedures.

Essential Responsibilities

• Works with others within immediate work group to obtain basic information. Listens to and addresses performance feedback. Learns fundamental knowledge and skills; acknowledges strengths and weaknesses. Adapts to change and feedback with significant guidance. Responds to the needs of others as directed to support completion of routine work tasks.
• Follows clearly defined procedures and well-defined, specific instructions to complete routine tasks with significant guidance. Collaborates with others within ones team to address basic task issues; communicates status and escalates more complex issues. Adheres to established processes, procedures, and deadlines, with guidance. Identifies and speaks up for improvement opportunities within own work.
• Supports compliance by: learning applicable policies and procedures to ensure medical record integrity.
• Supports the analysis and reporting of data by: entering and gathering data to be used for routine census and delinquency reports as directed.
• Supports the review and management of documentation by: following standard procedures when reviewing and verifying patient information, documentation, and clinician signatures in routine medical records to ensure accuracy and completeness; supporting team members to communicate with providers to remedy basic documentation deficiencies; and scanning, filing, transcribing, and maintaining medical records, under close supervision.

Knowledge, Skills and Abilities: (Core)

• Ambiguity/Uncertainty Management
• Attention to Detail
• Business Knowledge
• Communication
• Critical Thinking
• Cross-Group Collaboration
• Decision Making
• Dependability
• Diversity, Equity, and Inclusion Support
• Drives Results
• Facilitation Skills
• Health Care Industry
• Influencing Others
• Integrity
• Learning Agility
• Organizational Savvy
• Problem Solving
• Short- and Long-term Learning & Recall
• Teamwork
• Topic-Specific Communication

Knowledge, Skills and Abilities: (Functional)

• Computer Literacy
• Data Entry
• Maintain Files and Records

Minimum Qualifications

• High School Diploma or GED, or equivalent OR Minimum one (1) year of experience working in a corporate or business office environment.

Preferred Qualifications

• Post-high school coursework in medical terminology or equivalent related experience.

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

Primary Location: Hawaii,Honolulu,Regional Admin Low Rise

Scheduled Weekly Hours: 40

Shift: Day

Workdays: Mon, Tue, Wed, Thu, Fri

Working Hours Start: 08:00 AM

Working Hours End: 04:30 PM

Job Schedule: Full-time

Job Type: Standard

Worker Location: Onsite

Employee Status: Regular

Employee Group/Union Affiliation: NUE-HI-02|NUE|Non Union Employee

Job Level: Entry Level

Department: Dole Service Center - Med Rcd-Centralized File Admin - 1201

Pay Range: $22.54 - $29.13 / hour

Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data, internal alignment, and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.

Travel: No

Work Setting: Onsite

Worker location must align with Kaiser Permanente's Authorized States policy.

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.