Health Information Coordinator 3

State of Louisiana; Jackson (LA); On-site; USD 45,000 - 55,000; Full time

Job summary

State of Louisiana’s Medical Services Department seeks a Health Information Coordinator to manage retrieval and organization of medical records across outpatient visits, inpatient units, and the emergency department. You will ensure missing records are located promptly to support patient care and assist staff with health record requirements and policies.

Your duties include reviewing and maintaining health records, updating files, compiling statistics, identifying documentation errors, and

Qualifications

• Two years of experience in administrative services in a medical setting.

Responsibilities

• Coordinates the record retrieval for all unscheduled outpatient clinic visits, inpatient nurse stations, and the emergency room, and follows up on records not located for patient care in a timely manner by assisting physicians and other healthcare workers using knowledge and expertise in health record requirements and policies.
• Reviews, classifies, monitors, and maintains health care records by updating patient files, filing, compiling statistics, and identifying and correcting record errors on reports.
• Documents and tracks record deficiencies and updates the computerized database by preparing reports of the number of physicians' incomplete records for designated medical and administrative staff.
• Participate in education trainings that are mandatory for accreditation and licensure of the facility.

Job description

Division: Medical Services Department

The Mission of ELMHS is to provide mental health evaluation, treatment, habilitation, and consultation for adults. Programs include inpatient interventions, jail-based evaluations, supervised group home and residential programs, forensic evaluation, care, custody, and aftercare; intermediate and long-term psychiatric care are coordinated with the total system of care in Louisiana.

ELMHS is looking for a motivated, detail-oriented, and positive individual to join our team as a Health Information Coordinator!

In this role you will coordinate the retrieval of medical records for unscheduled outpatient clinic visits, inpatient nursing units, and the emergency department; ensures missing records are located promptly to support patient care by assisting physicians and other healthcare personnel with health record requirements and policies; reviews, classifies, monitors, and maintains medical records by updating patient files, filing documents, compiling statistics, and identifying and correcting documentation errors; documents and tracks record deficiencies, maintains computerized databases, and prepares reports on incomplete physician records for designated medical and administrative staff; and participates in mandatory educational training to support facility accreditation and licensure requirements.

Two years of experience in administrative services in a medical setting.

Job Duties:

• Coordinates the record retrieval for all unscheduled outpatient clinic visits, inpatient nurse stations, and the emergency room, and follows up on records not located for patient care in a timely manner by assisting physicians and other healthcare workers using knowledge and expertise in health record requirements and policies.
• Reviews, classifies, monitors, and maintains health care records by updating patient files, filing, compiling statistics, and identifying and correcting record errors on reports.
• Documents and tracks record deficiencies and updates the computerized database by preparing reports of the number of physicians' incomplete records for designated medical and administrative staff.
• Participate in education trainings that are mandatory for accreditation and licensure of the facility.

Position-Specific Details:

Appointment Type:

The position may be filled as a Probational (open to all qualified applicants); a promotion (open to all statewide classified and Agency-Wide permanent status employees); or by Detail to Special Duty. Current permanent status, classified employees may be required to accept a Probational appointment if selected.