Health Information Coordinator

Covenant Living Communities and Services; Batavia (IL); On-site; USD 26,000 - 35,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision insurance

PTO and holidays

403(b) retirement plan

Job summary

Covenant Living Communities and Services is seeking a Healthcare Information Coordinator to oversee the Health Information department, ensuring accurate health records, adherence to policies, and state/federal guidelines.

Responsibilities include admissions processing, records audits, and coordinating with physicians for discharge summaries. Strong attention to documentation, confidentiality, and regulatory compliance is essential.

Qualifications

• High School Diploma or equivalent is required.
• Associate’s degree preferred.
• Minimum 2+ years of related work experience.

Responsibilities

• Prepare health records and rooms for new admissions.
• Maintain permanent registry of admissions/discharges and census.
• Review documentation for timeliness/completeness and inform staff of deficiencies.
• Perform regular quality assurance audits and scanning.
• Collaborate with physicians to obtain discharge summaries and complete health records.
• Assemble contents of closed records until full electronic record is obtained.
• Maintain confidentiality and handle release of information per policy.
• Update health records regularly per policy.

Skills

Communication skills

Organizational skills

Interpersonal skills

Problem solving

Medical terminology

Education

High School Diploma or Equivalent

Associate’s Degree

Job description

We Are Inspired to Serve. Join us! The Healthcare Information Coordinator position is responsible for providing coordination and supervision of the Health Information department in accordance with standard policies and procedures and state and federal guidelines.

• Prepare health record and room for new admissions according to policies and procedures.
• Maintain a permanent register of resident admissions and discharges and maintain accurate resident census.
• Check documentation of nursing, social services, activities, dietary and rehab team members to assure completion of records. Review on an ongoing basis, each resident health record for timeliness and completeness of documentation according to facility policy and state and federal regulations. Inform physician and staff of any deficiencies on records.
• Maintain quality assurance standards by performing regular audits and scanning.
• Work with physicians to obtain signed discharge summaries and other information to complete health record.
• Assemble contents of closed records until full electronic record is obtained.
• Maintain periodic statistical reports and confidentiality regarding resident issues, and copy and release information from health record according to policy and procedure.
• Update all health record information on a regular basis according to policy and procedure.
• Make appointments and arrange transportation for residents when necessary.
• Complete lab requisitions and notify laboratory for draws as required. Receive, record and forward results to Nurse.
• Maintain medical office supply inventory and orders supplies as necessary. Responsible for the maintenance of all facility office and medical equipment.
• Notify physicians advising of required visits according to guidelines. Guides physicians through documentation process when visiting facility residents. Notifies Administration of delinquent physician visits within specified time frame. Maintains appropriate documentation regarding physician visits.
• Serves as a member of the Quality Assurance Committee. Attend in-services as required by state and federal regulations.
• Assure compliance with Covenant Retirement Communities, state and federal regulations relating to health record function

We Are Inspired to Serve. Join us! The Healthcare Information Coordinator position is responsible for providing coordination and supervision of the Health Information department in accordance with standard policies and procedures and state and federal guidelines.

Health Information Coordinator Responsibilities

• Prepare health record and room for new admissions according to policies and procedures.
• Maintain a permanent register of resident admissions and discharges and maintain accurate resident census.
• Check documentation of nursing, social services, activities, dietary and rehab team members to assure completion of records. Review on an ongoing basis, each resident health record for timeliness and completeness of documentation according to facility policy and state and federal regulations. Inform physician and staff of any deficiencies on records.
• Maintain quality assurance standards by performing regular audits and scanning.
• Work with physicians to obtain signed discharge summaries and other information to complete health record.
• Assemble contents of closed records until full electronic record is obtained.
• Maintain periodic statistical reports and confidentiality regarding resident issues, and copy and release information from health record according to policy and procedure.
• Update all health record information on a regular basis according to policy and procedure.
• Make appointments and arrange transportation for residents when necessary.
• Complete lab requisitions and notify laboratory for draws as required. Receive, record and forward results to Nurse.
• Maintain medical office supply inventory and orders supplies as necessary. Responsible for the maintenance of all facility office and medical equipment.
• Notify physicians advising of required visits according to guidelines. Guides physicians through documentation process when visiting facility residents. Notifies Administration of delinquent physician visits within specified time frame. Maintains appropriate documentation regarding physician visits.
• Serves as a member of the Quality Assurance Committee. Attend in-services as required by state and federal regulations.
• Assure compliance with Covenant Retirement Communities, state and federal regulations relating to health record function

Health Information Coordinator Minimum Requirements

• Required Degree: High School Diploma or Equivalent
• Preferred Degree: Associate’s Degree
• 2+ Years of related work experience

Health Information Coordinator Knowledge, Skills And Abilities

• Strong communication, organizational, interpersonal and problem solving skills.
• Ability to read and understand medical documentation.
• Knowledge of medical terminology and understand HIPPA laws.

#NursingSupport

Compensation Pay Range

$19.13 - $25.43 per hour

Reasonable Pay Estimate

A reasonable estimate of the pay range for this position is $19.13 - $25.43 per hour. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.

For full time employees, we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Paid Time Off (PTO) & six paid holidays
• 403(b) with a 3% employer match
• Fitness center use at most facilities.
• Various voluntary benefits:
  • Life, AD&D
  • Tuition assistance and scholarships
  • Employee assistance program
  • Legal services, home/auto insurance, discount purchasing program
  • Pet Insurance

For more information about Covenant Living and CovenantCare at Home, please visit www.covliving.org or www.covenantcareathome.org.

Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.