HEALTH INFO COORDINATOR 1 - ELY

State of Nevada; Ely (NV); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Vacation

Sick Leave

Holidays

PERS Retirement

Deferred Compensation

No Nevada state income tax

Public Service Loan Forgiveness

Longevity Pay

Job summary

The State of Nevada seeks a Health Information Coordinator to manage the storage, maintenance, and release of medical records in a secure, compliant system. This role ensures efficient access to health information for administration, staff, and regulatory bodies while upholding confidentiality.

Responsibilities include creating and filing medical records, conducting quality improvements, coordinating data from external sources, and training staff in records practices within a medium-security

Qualifications

• High school graduation or equivalent and two years of experience in the medical records department of an inpatient hospital, skilled nursing facility, mental health clinic, or similar setting; or equivalent experience as described.
• Knowledge of HIPAA regulations and confidentiality requirements.
• Experience with medical records filing, release of information, and records retention procedures.

Responsibilities

• Serve as liaison between the facility and regulatory bodies by providing access to medical records.
• Prepare reports and statistics for administration and licensing agencies.
• Participate in committees to develop health information policies and procedures.
• Create, file, archive, and purge medical/clinical records according to policies.
• Conduct quality audits to verify record completeness and accuracy.
• Coordinate receipt of health information from external providers to maintain complete records.
• Protect patient confidentiality and manage release of information as required by law.
• Maintain summaries, indexes and registers for efficient data retrieval.
• Provide administrative support for medical office activities such as scheduling and transcription.

Skills

HIPAA regulations

Medical records

Records management

Data reporting

Education

High school diploma

Tools

Word processing

Database

Spreadsheet

Job description

Job Summary

This position is located at Ely State Prison. This position will have primary responsibility for coordinating the systematic storage, maintenance, retrieval, retention and release of health information for a comprehensive medical/clinic records system in compliance with applicable standards and licensing requirements, policies and procedures. This position is in a medium security prison setting. Incumbents in this position will be coordinating storage, maintenance, retrieval, retention and release of health information and ensure efficient access and retrieval of date; repair and maintain compete medical and clinical records; create new records; file documents correctly; flag deficiencies; thin and purge records according to established policies; provide assistance and training to staff regarding records maintenance; prepare reports by researching sources for information ; compile statistics and summarize findings; display data for Administration/other agencies; must be able to prioritize tasks, estimate time frames, meet deadlines, plan and use available resources and coordinate work assignments with others; display a professional demeanor at all times when interacting with staff and inmates. Working hours are 7:00 AM to 3:30 PM, Monday through Friday; hours are subject to change depending on the need of the agency.

Positions Allocated

Positions allocated to this series have primary responsibility for coordinating the systematic storage, maintenance, retrieval, retention and release of health information for a comprehensive medical/clinical records system in compliance with applicable standards and licensing requirements, regulations, policies and procedures. Incumbents work in environments such as psychiatric outpatient clinics or inpatient hospitals, facilities for individuals with intellectual or developmental disabilities, skilled nursing facilities, intermediate care facilities, student health clinics, a high security mental health facility, or a prison facility in a clinic, medical infirmary and/or mental health unit for the treatment of the medically and/or mentally ill offenders.

Essential Qualifications

Graduation from high school or equivalent, one semester-length course in basic medical terminology and two years of experience in the medical records department of an inpatient hospital, skilled nursing facility, mental health clinic, large multi-specialty medical practice, facility for individuals with intellectual or developmental disabilities or free standing clinic which included initiating and maintaining medical/clinical records; releasing information in accordance with established laws, rules and regulations; maintaining confidentiality; and working with staff, patients and the general public; OR one year of experience as a Health Information Coordinator Trainee in Nevada State service; OR an equivalent combination of education and experience as described above.

Job Duties

• Serve as liaison between the facility and survey teams from regulatory agencies and accrediting bodies by providing requested information and ease-of-access to medical records.


• Prepare reports by researching various sources, ascertaining accuracy of information, compiling statistics, and summarizing findings in order to display health care data for administration, medical staff, and licensing, regulatory and accrediting agencies.


• Participate in facility committees which develop, interpret and disseminate health information policies and procedures including determining the content of medical records, developing new forms, quality improvement activities, and other projects as assigned.


• Prepare and maintain medical/clinical records according to facility standards and accepted filing methods and procedures; create new records; file documents in appropriate sections; thin and purge records according to established facility policies and procedures; archive records of patients no longer receiving services; provide technical assistance and training to facility staff regarding records maintenance practices.


• Participate in quality improvement activities such as auditing records; verify completeness, flag deficiencies, notify appropriate personnel regarding deficiencies, and follow up until record is complete and properly documented; compile data, statistical reports and results of quality improvement audits as required.


• Request and enter health information received from external sources including hospitals, clinics, physicians, laboratories and other providers to maintain complete and accurate medical records.


• Maintain record and patient confidentiality in accordance with rights to privacy and related laws and regulations; control access to records and authorize release of information according to legal, facility and regulatory requirements; release information upon receipt of properly executed consent agreements or court orders; and protect patient identity when preparing reports for legal, licensing, or certifying agencies.


• Prepare and maintain summaries, indexes and registers related to medical/clinical records to ensure efficient access and retrieval of data.


• Perform administrative support duties related to medical office activities such as scheduling appointments and transcribing information as needed.


• Incumbents at this level organize, coordinate and administer health information for a facility. This is the journey level in the series and incumbents perform the full range of duties described in the series concept.

Knowledge, Skills, and Abilities

Working knowledge of: current medical records maintenance systems including development, implementation and application; word processing, database, spreadsheet and related software programs; medical records content, format and filing techniques and procedures; policies, procedures, and legal requirements related to records retention and release of information pursuant to applicable Health Information Portability & Accountability Act (HIPAA) regulations.

General knowledge of: medical terminology. Ability to: accurately maintain a standardized filing system; explain technical policies, procedures and standards related to medical records; perform quality improvement activities; perform arithmetic calculations including ratios and percentages in order to complete statistical reports; accurately copy and/or transcribe medical information; read, interpret and accurately complete forms and documents; operate computer equipment and applicable software programs in order to enter, access, and retrieve information and create reports.

Benefits Include

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees’ Benefits Program (PEBP).


• Vacation: Accrual of three weeks of annual leave each year.


• Sick Leave: Accrual of three weeks of sick leave each year.


• Holidays: 12 paid holidays per year.


• Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.


• Deferred Compensation: The State offers a voluntary Deferred Compensation Program.


• No Nevada state income tax.


• Public Service Loan Forgiveness: Eligible due to public sector employment.


• Longevity Payments Eligibility: Employees who have received a performance rating of “standard” or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF).

State Holidays

• State Holidays The holiday schedule for State employees is established by the Legislature.

The Following Are Legal Holidays

• January 1.............................................. New Year's Day


• Third Monday in January.................. Martin Luther King, Jr.'s Birthday


• Third Monday in February................ Washington’s Birthday


• Last Monday in May........................... Memorial Day


• June 19................................................ Juneteenth Day


• July 4.................................................... Independence Day


• First Monday in September.............. Labor Day


• Last Friday in October....................... Nevada Day


• November 11........................................ Veterans' Day


• Fourth Thursday in November........ Thanksgiving Day


• Friday following the Fourth Thursday in November...................... Family Day


• December 25........................................ Christmas Day

When January 1, June 19, July 4, November 11 or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.