Health Grants & Procurement Administrator (Trainee)

New York State Department of Health; City of Albany (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Holiday & Paid Time Off

Public Service Loan Forgiveness (PSLF)

Pension from NYS Employees’ Retirement

Shift & Geographic pay differentials

Affordable Health Care options

Family dental and vision benefits

NYS Deferred Compensation plan

529/ABLE College Savings Programs

U.S. Savings Bonds

Job summary

The New York State Department of Health seeks a Health Program Administrator to support grant management and procurement activities within the Division of Family Health. You will assist with RFP/RFA processes, draft solicitation documents, and ensure compliance with procurement policies and regulations.

The role involves coordinating with procurement staff, monitoring contract activity, and providing technical guidance to program staff.

Qualifications

• Familiar with procurement policies, procedures, regulations and laws.
• Strong procurement, statewide financial system, administrative and contract management experience including preparing, reviewing and approving contract documents, work plans, budgets, modifications.
• Experience developing and maintaining information and tracking systems.
• Excellent organizational, interpersonal and written communication skills.
• Proficiency in Microsoft Office applications including Excel, Word, PowerPoint, Teams, Outlook, and SharePoint as well as AdobePro and WebEx.

Responsibilities

• Assist with grant management unit activities and procurement document preparation, review and revision.
• Assist procurement coordinators with daily activities related to RFPs, RFAs, CRERs, SOIs and other grant procurements.
• Draft and review solicitation documents and related letters/memos for signatures.
• Ensure documents clearly detail goods/services and comply with procurement policies and laws.
• Provide technical assistance on procurement requirements for RFPs/RFAs and checklist items.
• Monitor and update tracking systems; prepare written and statistical reports on contract activity.
• Respond to status requests from division and program staff.
• Supervise lower-level clerical staff as needed.

Skills

Procurement policies

Contract management

Tracking systems

Interpersonal skills

Written communication

MS Office suite

SharePoint

Adobe Pro

WebEx

Education

Associate degree substitutes 2 years experience

Bachelor’s degree substitutes 4 years experience

Master’s degree substitutes 5 years experience

Doctorate substitutes 6 years experience

Tools

Excel

Word

PowerPoint

Teams

Outlook

SharePoint

Adobe Acrobat Pro

WebEx

Job description

The New York State Department of Health seeks a Health Program Administrator to support grant management and procurement activities within the Division of Family Health. You will assist with RFP/RFA processes, draft solicitation documents, and ensure compliance with procurement policies and regulations.

The role involves coordinating with procurement staff, monitoring contract activity, and providing technical guidance to program staff.