Health Coach I/Office Coordinator

University Clinical Health, Inc.; Parsons (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

University Clinical Health, Inc. in Parsons, Tennessee seeks a full-time Health Coach Administrative Coordinator to support Health Hub programs.

You will assist health coaches, clinicians, and leadership by managing front desk operations, scheduling, and referrals, while promoting healthy behaviors and wellness education to community members. The role requires completion of Motivational Interviewing and Health Coaching Certification within 45 days, strong communication, and proficient use of

Qualifications

• Must complete Motivational Interviewing and Health Coaching Certification within 45 days of employment.
• High School Diploma or GED is required.
• Strong interpersonal and relationship-building skills.
• Experience working with diverse populations.
• Excellent verbal and written communication skills.
• Proficiency with electronic health records and healthcare technology.
• Experience caring for individuals with chronic health conditions is a plus.
• Ability to work independently and collaboratively.
• Valid driver’s license.

Responsibilities

• Provide administrative support to program administrators, health coaches, and clinical staff.
• Welcome and assist clients at the Health Hub front desk and manage appointments.
• Support HIPAA-compliant documentation in the Epic EHR system.
• Coordinate scheduling, meetings, and office operations to ensure smooth hub functions.
• Promote healthy behaviors and deliver health coaching sessions to clients.
• Assist with community outreach, events, and marketing materials.

Skills

Interpersonal skills

Communication skills

EHR proficiency

Independent & collaborative

Driver’s license

Education

High School Diploma or GED

Associate/Bachelor’s degree (preferred)

Tools

Epic EHR

Job description

Description

JOB TYPE: Full-Time

Who We Are:

An initiative of The University of Tennessee Health Sciences’ Tennessee Population Health Consortium and operated by University Clinical Health (UCH), TennesseeCares Health Hubs are neighborhood health and wellness centers staffed by Health Coaches and clinicians. Our Health Hub network improves health outcomes in medically underserved communities through innovative, community-centered healthcare delivery. Health Hubs serve as trusted local resources that extend primary care into the community, provide access to essential preventive and wellness services, bridge gaps in care, and connect people to needed healthcare and community resources regardless of the client’s ability to pay. UCH offers these services through a network of community partners and providers across the state. UCH is a not-for-profit, non-tax-supported group practice and is here to serve the community while providing medical excellence to our patients.

Why Join Us?

This is an opportunity to join and contribute to a team working directly to empower patients in high-need communities to take charge of their health, improve their self-management, and make lasting healthy lifestyle changes using food as medicine. You will serve the needs of patients and support the efforts of health coaches, clinicians, and healthcare partners to encourage every patient to see a personal health coach. The Health Coach serves as a partner in helping clients improve their health and well-being by providing encouragement, education, guidance, practical support, and motivation. Your work gets patients the care they need most, enabling them to lead healthier and more abundant lives.

Position Summary:

Provides administrative support to program administrators, health coaches, and clinical staff. The Health Coach serves as a frontline community wellness leader and healthy lifestyle example. This highly visible, patient-facing role is responsible for promoting healthy behaviors, improving personal health decision making, navigating barriers to care, supporting chronic disease self-management, and improving health outcomes. Provides patients with convenient health screening, individual and group motivational interviewing-based coaching sessions for chronic condition and lifestyle management, and referrals for assistance with medical, mental health, and social needs. Documents and captures information from clients to identify purpose of visit and contact information for follow-up. Facilitate client information for coaching services for billing. Distributes monthly calendars and hub activity schedules. Schedules administrative meetings. Manages patient management information and appointment processing tasks in the electronic health record (EHR). Provides all administrative and receptionist duties including phone coverage.

Key Results Areas (KRAs):

Client Experience & Front Desk Operations: Create a welcoming, professional environment by managing client registration, scheduling, intake documentation, telephone support, and follow-up communications to ensure an exceptional Health Hub experience.

Administrative Coordination & Operational Support: Support daily Health Hub operations through calendar management, meeting coordination, office administration, supply management, expense tracking, and staff scheduling support.

Documentation, Compliance & Team Collaboration: Maintain timely, accurate records and Epic EHR documentation in compliance with all HIPAA privacy requirements, consistent adherence to EHR patient management and patient encounter processing procedures, follow established protocols, support quality initiatives, and collaborate with the interdisciplinary care team.

Client Coaching & Engagement: Build trusted relationships, conduct health screenings, provide personalized health coaching, and support individuals in achieving healthier lifestyles and wellness goals.

Chronic Disease Self-Management: Deliver coaching, education, and support programs focused on improving self-management of conditions such as obesity, hypertension, diabetes, and tobacco use.

Care Navigation & Resource Connection: Identify barriers to care and connect participants with healthcare providers, behavioral health services, and community resources.

Community Outreach & Engagement Support: Coordinate outreach events, assist with health education activities, maintain and distribute marketing communications (e.g., print flyers and Facebook), and serve as a positive ambassador for the TennesseeCares within the community by engaging community members, referral partners, and local organizations. Complete regular visits with referring physicians and community partners to ensure community awareness. Participate in health fairs and community events, often on weekends and evenings.

Program Support: Provide dependable administrative support to Health Coaches, clinicians, and leadership while promoting teamwork, efficient workflows, client access, and achievement of Health Hub program goals.

Requirements

Required Qualifications:

• Candidate must complete training and certification in both the Motivational Interviewing and Health Coaching Certification Programs within the first 45 days of employment.
• High School Diploma or GED.
• Strong interpersonal and relationship-building skills.
• Experience working with diverse populations.
• Excellent verbal and written communication skills.
• Proficiency with electronic health records and healthcare technology.
• Employment or other lived experience providing care for individuals with chronic health conditions.
• Ability to work independently and collaboratively.
• Valid driver’s license.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Health, Social Services, Human Services, or related field.
• Experience using Epic EHR.
• Experience with verifying patient insurance and obtaining physician referrals
• Bilingual language skills.
• CPR Certified