Health and Human Services Commission Administrative Assistant

State of Indiana; Indianapolis (IN); Sur place; USD 38 000 - 47 000; Plein temps

Avantages offerts par ce poste

Medical plans

Wellness rewards

Pension plan

Leave policies

Paid holidays

Education reimbursement

Life insurance

Employee assistance program

Public Service Loan Forgiveness

Free Parking

LinkedIn Learning access

Résumé du poste

The Indiana Department of Health (IDOH) and the State of Indiana are seeking an Administrative Assistant to provide essential support across two commissions and the agency. This role involves managing schedules, tracking tasks for timely reviews, and handling travel, onboarding, and supplies.

A robust benefits package accompanies the position. Candidates should demonstrate professionalism, dependability, and the ability to work independently.

Qualifications

• Specialized knowledge of theories, principles, and practices of administrative management.
• Working knowledge of state governmental administrative structure.
• Working knowledge of assigned program area.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to coordinate and motivate professional and support personnel.
• Ability to communicate, both orally and verbally, with diverse public.
• Attention to detail and proofreading skills.
• Ability to establish cooperative work relationships.
• Ability to analyze, update and write procedures and policies.

Responsabilités

• Provides essential support to two commissions and the agency as a whole when needed.
• Primarily provides administrative support for two assistant commissioners including schedule management and task tracking.
• Supports all teams and staff within the commissions with tasks such as travel bookings and documentation preparation.
• Onboarding and offboarding of new state employees and contractors and supplies ordering.
• Demonstrates professionalism, dependability and ability to initiate and complete tasks independently.

Connaissances

Administrative theory

Organizational skills

Program area knowledge

Multitasking

Team coordination

Communication

Attention to detail

Cooperative work relationships

Procedures writing

Description du poste

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Health and Human Services Commission Administrative Assistant

Date Posted: Oct 13, 2026

Requisition ID: 484459

Location: Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Health (IDOH):

The Indiana Department of Health’s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.

Role Overview:

This Administrative Assistant provides essential support to two commissions and the agency as a whole when needed. Primarily provides administrative support for two assistant commissioners including schedule management and task tracking to ensure reviews and approvals are completed timely. The position also supports all teams and staff within the commissions with tasks such as in-state and out of state travel bookings and documentation preparation, onboarding and offboarding of new state employees and contractors and supplies ordering. Candidate must consistently demonstrate professionalism, dependability and ability to initiate and complete tasks independently.

The salary for this position traditionally starts at$37,648.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Provides advanced administrative support to an agency, department, or facility.


• Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.


• Administers staff functions in support of program area.


• Aids program administrator in applying agency or department policies and procedures.


• Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.


• Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge of theories, principles, and practices of administrative management.


• Working knowledge of state governmental administrative structure.


• Working knowledge of assigned program area.


• Organizational skills with the ability to prioritize tasks effectively and multitask.


• Ability to coordinate and motivate professional and support personnel.


• Ability to communicate, both orally and verbally, with diverse public.


• Attention to detail and proofreading skills.


• Ability to establish cooperative work relationships.


• Ability to analyze, update and write procedures and policies.

A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans


• Wellness Rewards Program: Complete wellness activities to earn gift card rewards


• Health savings account, which includes bi-weekly state contribution


• Deferred compensation 457(b)account (similar to401(k) plan) with employer match


• Two (2) fully-funded pension plan options


• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  
  
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  
  
  • Up to 15 hours of paid community service leave
  
  


• Combined 180 hours of paid vacation, personal, and sick leave time off


• 12 paid holidays, 14 on election years


• Education Reimbursement Program


• Group life insurance


• Employee assistance program that allows for covered behavioral health visits


• Qualified employer for the Public Service Loan Forgiveness Program


• Free Parkingfor most positions


• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .