Clerical Assistant

State of Indiana; West Lafayette (IN); Sur place; USD 25 000 - 30 000; Plein temps

Avantages offerts par ce poste

Medical plan options

Wellness rewards program

Health savings account

Pension plan options

Paid leave programs

Education reimbursement

Résumé du poste

The Indiana Veterans' Home in West Lafayette, Indiana, is seeking an office support professional to assist in daily operations and visitor services. You will perform general office tasks, answer phones, manage mail, and help maintain organized files to support a responsive state agency.

A High School Diploma or equivalent is required. Strong communication, organizational, and computer skills are essential for success in this role within the State of Indiana, a leading employer offering robust

Qualifications

• High School Diploma or HSE required.
• No degree required for this role.
• Strong communication and organizational skills needed.

Responsabilités

• Support daily operations of the organization.
• Greet visitors and direct them to the appropriate person.
• Answer phones, take messages, or transfer calls.
• Open, sort, and route incoming mail; prepare outgoing mail.
• Operate office machines and use computers.
• Maintain and organize office files.
• Deliver messages and run errands.
• Maintain inventory and supplies.
• Complete tasks assigned by supervisor promptly.

Connaissances

Office functions

Clerical procedures

Basic computer skills

Written communication

Verbal communication

Organizational skills

Attention to detail

Customer service

Independent work

Formation

High School Diploma or HSE

Outils

MS Office Suite

Description du poste

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Veterans' Home:

The Indiana Veterans' Home is located in West Lafayette, Indiana. Originally created to care for veterans of the Civil War, the Indiana Veterans’ Home welcomedits first resident in 1896. Located on 250+ acres in West Lafayette, IVH is a full-service care facility offering a complete array of services for residents.

The mission of the Indiana Veterans' Home is to honor Indiana's veterans and their spouses by providing the highest level of care in a therapeutic home-like environment, enhancing health and yielding optimal quality of life. To do this and meet the unique needs of these heroes and their families, we deliver compassionate and comprehensive skilled care while integrating arts and cultural programming and preserving the rich history of the Home.

The salary for this position traditionally starts at $27,638.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Supports the daily operations of an organization by performing general office tasks
• Greets visitors and directs them to the appropriate person according to their needs.
• Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
• Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Accurately maintains and organizes office files.
• Delivers messages and run errands.
• Maintains inventory, orders, and distributes supplies.
• Completes tasks or projects assigned by supervisor in a timely manner.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Working knowledge of general office functions and clerical procedures.
• Basic computer skills.
• Effective written and verbal communication skills.
• Organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and proofreading skills.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.
• Ability to work independently.
• Ability to provide effective and professional customer service to internal and external parties.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) is required.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .