Head Start Administrative Assistant

Jefferson County; Arvada (CO); On-site; USD 32,000 - 35,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Retirement matching

Tuition reimbursement

Wellness programs

Job summary

Jefferson County Head Start in Arvada is seeking an Administrative Assistant to manage front desk, greet families, answer calls, and support program activities. This in-office role supports daily paperwork flow and coordinates communication between staff and Head Start families.

The ideal candidate is bilingual in English and Spanish, has at least a high school diploma and 1 year of experience, and shows strong customer service, data entry, and multitasking skills.

Qualifications

• Minimum Qualifications: Education: High School Diploma or GED.
• Experience: 1 year of work-related or volunteer-related experience.
• Note an equivalent combination of education and experience is acceptable.
• Must be bilingual in English and Spanish.

Responsibilities

• Sit at the front desk to greet visitors and manage secure building entry
• Answer and route phone calls to the appropriate individual
• Communicate program information to current and potential Head Start families
• Receives mail, documents, and packages
• Orders supplies and requests maintenance
• Maintains positive relationships with Head Start families and staff members
• Coordinates staff meetings and serves as meeting recorder
• Maintains positive public image for department and division
• Performs administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, data entry, and completing projects
• Ensures all provided material is accurate
• Prepares supplies and materials for staff usage
• Other duties and responsibilities as assigned

Skills

Bilingual English/Spanish

Microsoft Office 365

Customer service

Time management

Data entry

Financial tracking

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Posting Closes at 11:59PM on: 09/14/26 Division: Head Start Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description: Job Description The Administrative Assistant is responsible for managing building entry and greeting Head Start families and visitors, answering phone calls, and managing the front desk. Prepares forms and creates/designs flyers for program activities; completes basic data entry. Monitors the flow of paperwork and files. Facilitate communication between staff and between the program and Head Start families. Performs a variety of administrative tasks for the department and division. Must be bilingual in English and Spanish. Jefferson County Head Start is a comprehensive, no-cost infant/toddler and preschool program serving kids who are 6 weeks to 5 years old in Jefferson County (excluding Lakewood). We provide a range of support and services for our children and families. We aim to provide equitable and inclusive services and support to the diverse community we serve.

To learn more about our preschool program: https://www.jeffco.us/817/About-Us And here is a crash course video! https://www.youtube.com/watch?v=TmyDjXHHt9M

SCHEDULE:

The position works Monday: 7:45AM-2:15PM, Tuesday-Friday: 7:30 AM – 4:00 PM, in-office at the Head Start Arvada location. There are no evenings or weekends required. Please note this is a year-round position.

COMPENSATION:

Hiring Range: $23.30-$25.12 USD Hourly Full range- 20.62 - 25.78 - 30.93 USD Hourly Compensation will be determined based on education and experience. *Bilingual Spanish proficiency is an incredible asset to this team and will be offered a pay differential of $3,120 annually upon completion of communication skill test.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement and more. For more information, click here for our Total Rewards summary.

ESSENTIAL DUTIES:

• Sit at the front desk to greet visitors and manage secure building entry
• Answer and route phone calls to the appropriate individual
• Communicate program information to current and potential Head Start families
• Receives mail, documents, and packages
• Orders supplies and requests maintenance
• Maintains positive relationships with Head Start families and staff members
• Coordinates staff meetings and serves as meeting recorder
• Maintains positive public image for department and division
• Performs administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, data entry, and completing projects
• Ensures all provided material is accurate
• Prepares supplies and materials for staff usage
• Other duties and responsibilities as assigned

QUALIFICATIONS:

Research shows that women and otherunderrepresentedand historically marginalized groups tend to apply only when they check every box in the posting.If you are reading this and hesitating to click“apply” for that reason, we encourage you to go for it!A true passion and excitement for making an impact is just as important as workexperience.

Minimum Qualifications: Education: High School Diploma or GED. Experience: 1 year of work-related or volunteer-related experience. Note an equivalent combination of education and experience is acceptable. Must be bilingual in English and Spanish.

Preferred Knowledge, Skills and Abilities: More than three (3) years of customer service experience is highly preferred

• Experience with Microsoft Office/Microsoft 365
• Strong time management and prioritization skills
• Detail-oriented and experience with data entry and financial tracking
• Positive Attitude
• Being a reliable team player who is flexible/adaptable
• Basic math skills
• Excellent customer service skills
• Passionate about the education of young children

ADDITIONAL JOB INFORMATION:

Offer of employment contingent upon successful completion of CBI and FBI criminal history, sex offender registry check, child abuse and neglect records check, motor vehicle report, education verification, and/or references. Candidates with convictions related to child abuse, crimes of violence, unlawful sexual behavior, physical assault or battery, and domestic violence will be disqualified. Please reference the Colorado Department of Early Childhood’s website for full details on disqualifying crimes Background Checks | Colorado Department of Early Childhood Must obtain physical examination and tuberculosis test at hire. A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle within 30-days of hire or beginning to serve as an intern or volunteer for every position. Willingness to occasionally travel to assigned Head Start Sites (Arvada, Wheat Ridge, and Lakewood).

PERJURY STATEMENT:

Any applicant who knowingly or willfully makes a false statement of any material fact or thing in the application is guilty of perjury in the second degree as defined in Section 18-8-503, C.R.S., and, upon conviction thereof, shall be punished accordingly.

ACCOMMODATIONS STATEMENT:

We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact [e-mail]. This contact is for accommodation requests only and cannot provide application status updates.

CATEGORY:

Administrative, Business Programs and Services

Jefferson County is an equal opportunity employer, providing equal employment opportunity to all qualified persons. The County affirms the rights of all employees and applicants for employment to be protected from discrimination, intimidation, physical harm and harassment based on race, color, religion, sex, national origin, age, disability, sexual orientation, genetic information, hairstyle associated with racial identity or any other status protected by Federal or State law.