HDU Ward Clerk / ICNARC Auditor

NHS; Northfield (MN); On-site; USD 24,000 - 26,000; Full time

Job summary

A leading healthcare provider is seeking a HDU Ward Clerk / ICNARC Auditor to manage clinical databases and provide administrative support in a dynamic environment. Ideal candidates will have experience in clinical settings, excellent communication skills, and attention to detail. This role offers a chance to contribute to patient care and data management in a supportive team.

Qualifications

• Experience in a clinical environment and data entry.
• Knowledge of medical terminology and patient administrative systems.

Responsibilities

• Maintain HDU clinical databases for ICNARC and CCMDS.
• Provide administrative support to the Senior Nurse.
• Collect and record patient admission details for data entry.

Skills

Communication

Attention to Detail

IT Literacy

Education

GCSE level or equivalent to Grade C and above in GCSE Maths and English

Diploma or NVQ Level 3 in administration

Tools

Microsoft Office

Lorenzo

Job description

Go back The Royal Orthopaedic Hospital NHS Foundation Trust

HDU Ward Clerk / ICNARC Auditor

The closing date is 22 May 2025

Under direction of the Intensivist lead for HDU and the HDU Manager the post Holder will have the responsibility for maintaining the HDU clinical databases required for ICNARC (Intensive Care National Audit and Research Centre), CCMDS (Critical Care Minimum data set) and assist in providing reports and feedback to the Clinical leads. As well as other Ward Clerk activities.

Main duties of the job

The detailed job description and main duties can be found within the Job Description and Person Specification

About us

The Royal Orthopaedic Hospital NHS Foundation Trust is one of the largest specialist orthopaedic units in Europe. We offer planned orthopaedic surgery to people locally, nationally and internationally.

Our Trust is a very special hospital; big enough to deliver world class services and small enough to offer exceptional patient and staff experience. We offer a working experience unique in the West Midlands and we're always on the lookout for passionate people to join our award-winning team.

The ROH is an equal opportunities employer. We employ people of difference and are committed to growing an inclusive culture, where difference is celebrated, and people feel able to bring their whole and authentic self to work.

We are a Disability Confident Leader and offer a range of inclusive, family friendly and flexible working arrangements and policies, to support our people in the workplace. Flexible working requests will be considered.

The Trust is committed to the Disability Confident Interview Scheme and will offer an interview to disabled applicants who meet the minimum criteria for a vacancy and consider them on their abilities.

If you have a disability and need any support with your application or require any reasonable adjustments to be implemented please do get in touch with the Recruiting Manager for this position so that the team can support you.

Job responsibilities

Ensure patients are registered onto the Patient Administration System (PAS, LORENZO) and admitted onto ICNARC and CCMDS.

Manually collect and record patients admission, physiology and outcome details from the HDU charts and patients hospital notes for ICNARC & CCMDS data entry.

Liaise with Medical staff to ensure accurate coding of inpatients episodes for ICNARC and CCMDS data entry, Collect relevant information from unit patient prescribing information communication system (PICS)

Liaise with medical records requesting notes collecting discharge information.

Communicate with other hospitals and audit clerks to complete patient outcomes, either by phone calls or using the E mail system

To provide administrative support to the Senior Nurse and assist with ad hoc information requirements.

Prompt completion of the ICNARC Data Validation Report

Provide monthly reports if requested by clinical leads or MDT in support of research projects or Data review.

To analyse data collection and escalate any areas of concern to the Clinical leads.

Show an understanding of medical terminology, anatomical and Physiological terms. Have a basic Knowledge of orthopedic procedures.

To ensure the accurate and timely update of the PAS/Lorenzo system and unit admission book, to include details of admissions, transfers, discharges and any changes to patient details.

To be familiar with the Trusts policies e.g. Infection control, Uniform, and no smoking.

Take responsibility for the collection and disposal of confidential waste.

Undertake general admin support duties for the unit: photocopying, distributing post, laminating etc.

Be conversant with and adhere to the Data Protection Act and protect the confidentiality of patients, relatives and staff within the guidelines (Ref Caldicott)

Be mindful of potentially confrontational situations and where possible attempt to defuse the situation or seek help and advice from senior staff

To undertake any other duties as may be required from time to time which are commensurate with the nature and grading of the post

Person Specification

Qualifications

• GCSE level or equivalent to Grade C and above in GCSE Maths and English.
• Working towards a Diploma or NVQ Level 3 in administration or equivalent experience or evidence of continuous development
• ICNARC and CCMDS data inputting experience.

Experience

• Previous experience of working in clinical environment
• Knowledge of medical terminology Previous data entry experience
• Experience in a patient or customer facing role
• Understanding of and familiarity of Lorenzo

Skills

• Excellent communication/ interpersonal skills and presentational ability
• Accuracy of inputting data
• Attention to detail, ability to work under pressure, prioritise workload and meet tight deadlines

Knowledge

• IT literate (Windows based application, doc based systems)
• Good working knowledge of patient administrative systems E.g. Lorenzo
• Evidence of knowledge of clinical governance, risk management, data protection, Caldicott principles and service development. Working knowledge of Microsoft Office software.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

The Royal Orthopaedic Hospital NHS Foundation Trust

£24,625 to £25,674 a yearper annum, pro rata if part time