HCV Financial Administrator
Metropolitan Government of Nashville and Davidson County
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Benefits offered by this job
Job summary
Metropolitan Development and Housing Agency (MDHA) seeks a meticulous HCV Financial Administrator to oversee financial activities for the Housing Choice Voucher Program. Reporting to the Director of Rental Assistance, you will handle monthly HAP runs, reconciliations and HUD-compliant financial reporting.
You will monitor funds, forecast needs, ensure audit-ready records, and collaborate across departments to support fiscal sustainability and compliance with HUD regulations.
Qualifications
- Bachelor's degree in accounting, finance, business administration or closely related field.
- 3–5 years of progressively responsible experience in accounting or financial analysis.
- Knowledge of HUD Housing Choice Voucher financial requirements (Two-Year Tool and VMS).
- Strong GAAP knowledge and governmental accounting experience.
- Ability to communicate effectively with Finance staff, landlords, participants and external agencies.
Responsibilities
- Manage and oversee HAP payments and monthly runs to ensure timely payments.
- Reconcile landlord and participant accounts and monitor ledgers for accuracy.
- Prepare HUD-required financial reporting and monthly statements.
- Forecast expenditures and monitor program funds for sustainability.
- Collaborate with Rental Assistance and Finance departments to resolve issues.
Skills
Education
Tools
Job description
Strengthen financial accuracy. Protect program resources. Support the future of affordable housing.
Location: Nashville, Tennessee
Employment Type: Full-Time
Department: Rental Assistance
Salary Range: $74,557- $81,418
Manage and oversee financial activities for the Housing Choice Voucher Program, ensuring accurate payments, reconciliations, funding allocations, forecasting and HUD-required financial reporting.
MDHA is seeking a detail-oriented and analytical HCV Financial Administrator to oversee financial activities associated with the Housing Choice Voucher Program. Under the direction of the Director of Rental Assistance, this role performs complex and technical accounting and financial management work to ensure the accuracy, integrity and compliance of HCV program financial activities. The HCV Financial Administrator supports both the Rental Assistance and Finance departments by managing monthly Housing Assistance Payment (HAP) runs, reconciling landlord and participant accounts, monitoring program funds and ensuring financial information is accurately reported in accordance with HUD requirements. This position also manages and monitors HUD's Two-Year Tool to track utilization, forecasting and funding reserves. The role analyzes financial data and reports on the department's financial net position to support informed decision-making and long-term fiscal sustainability.
- Execute monthly Housing Assistance Payment (HAP) runs to ensure timely payments to landlords and utility reimbursements to participants.
- Review HAP disbursements, adjustments and recoupments for accuracy before processing.
- Research and resolve payment discrepancies or irregularities.
- Maintain comprehensive supporting documentation for payments and adjustments to ensure a clear and complete audit trail.
- Perform monthly reconciliations of landlord and participant accounts.
- Identify, research and proactively resolve account discrepancies.
- Reconcile HCV general and subsidiary ledgers in accordance with GAAP and HUD standards.
- Maintain accurate financial records and supporting documentation.
- Monitor account activity to ensure program funds are accurately recorded and allocated.
- Maintain tracking tools to accurately allocate HUD deposits and program funds to applicable programs and accounts.
- Update and monitor HUD's Two-Year Tool to track leasing trends, expenditure patterns and program utilization.
- Analyze financial trends and identify potential funding shortfalls or surpluses.
- Recommend corrective actions and financial strategies to the Director of Rental Assistance.
- Forecast future HAP and administrative expenses to support long-term program sustainability.
- Analyze and report the department's financial net position.
- Prepare and review financial information for Voucher Management System (VMS) and other HUD-required reporting.
- Prepare monthly financial statements reflecting program performance and funding utilization.
- Ensure financial activities comply with applicable federal requirements, HUD regulations and Agency policies.
- Maintain accurate documentation to support financial reporting and audit requirements.
- Support annual audits and other financial reviews.
- Identify potential compliance issues and work proactively to address them.
- Serve as the primary financial liaison between the Rental Assistance and Finance departments.
- Work closely with Finance staff to reconcile financial activity and resolve discrepancies.
- Coordinate with landlords, program staff and outside agencies to resolve complex payment, billing and financial issues.
- Provide financial information, analysis and recommendations to support Agency decision-making.
- Translate complex financial information into clear, actionable information for program leadership and stakeholders.
- Ensure monthly HAP runs are accurate, timely and properly documented.
- Strengthen the accuracy and integrity of landlord and participant account reconciliations.
- Maintain accurate tracking and allocation of HCV program funds.
- Keep the Two-Year Tool current and use financial data to identify utilization and funding trends.
- Provide accurate and timely HUD financial reporting.
- Strengthen audit readiness and reduce the risk of financial findings.
- Provide leadership with clear financial analysis and information to support program decisions.
- Strengthen collaboration between Rental Assistance and Finance.
- Bachelor's degree in accounting, finance, business administration or a closely related field, with substantial coursework in accounting principles, financial reporting or governmental accounting.
- Three to five years of progressively responsible experience in accounting, financial analysis or fund/grant accounting.
- Knowledge of HUD Housing Choice Voucher financial requirements, including Two-Year Tool management and Voucher Management System (VMS) reporting.
- Strong understanding of GAAP accounting, public fund management, governmental budgeting and financial reporting.
- Ability to prepare accurate financial statements, perform account reconciliations and interpret complex financial data.
- Strong analytical skills with the ability to identify financial trends, forecast funding needs and recognize potential funding risks.
- Experience with general ledger reconciliation, subsidy or benefit payment processing and financial reporting under federal or grant compliance requirements.
- Ability to communicate effectively with Finance staff, Rental Assistance staff, landlords, program participants and external agencies.
- Ability to maintain accurate financial records and supporting documentation and ensure financial activities are audit-ready.
- Valid Tennessee driver's license.
- An equivalent combination of education and experience is acceptable.
- Experience working within a public housing agency, HUD-funded program, governmental agency or nonprofit fund-accounting environment.
- Experience with HUD's Voucher Management System (VMS).
- Experience with PIC/IMS or HUD's Two-Year Tool.
- Experience with Housing Assistance Payment processing or other subsidy or benefit payment systems.
- Supervisory or lead-level experience.
- Must obtain HCV Financial Accounting and Reporting and HCV Financial Management certifications within six months of employment.
- Analyze complex financial information and identify trends, discrepancies and potential risks.
- Apply accounting principles, financial controls and HUD requirements to HCV program activities.
- Perform detailed reconciliations and identify the source of financial discrepancies.
- Work accurately with large amounts of financial and program data.
- Forecast expenditures and funding needs using available financial and program information.
- Maintain strong attention to detail while managing recurring deadlines.
- Communicate complex financial information clearly to technical and nontechnical audiences.
- Exercise sound judgment when reviewing financial transactions and resolving discrepancies.
- Maintain accurate, organized and audit-ready records.
- Work independently while collaborating effectively with Rental Assistance, Finance and external partners.
- Handle confidential and sensitive financial information with appropriate discretion.
This position operates in a professional office environment and requires regular interaction with Rental Assistance staff, Finance staff, landlords, program participants, external agencies and other stakeholders. The position requires the ability to work with financial and program data for extended periods and to manage multiple priorities and deadlines. The position may require the use of general office equipment and an automobile. Employees must be able to perform the duties of the classification with or without reasonable accommodation.
THE METROPOLITAN DEVELOPMENT AND HOUSING AGENCY IS AN EQUAL OPPORTUNITY EMPLOYER AND HIRES REGARDLESS OF RACE, COLOR, NATIONAL ORIGIN, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, AGE, RELIGION, AND DISABILITY, GENETIC INFORMATION OR ANY OTHER LEGALLY PROTECTED STATUS.
Upon reviewing APPLY HERE submitted for job openings, the Human Resources Office will notify those applicants who are selected for personal interviews. Applicants selected for a position must successfully pass a pre-hire physical examination and drug screen in order to be hired. MDHA is certified by the State of Tennessee as a Drug-Free Workplace.
701 South Sixth Street
Nashville, Tennessee 37202
www.Nashville-MDHA.org
TDD#252-8599
To request reasonable accommodation or assistance with language interpretation
Contact: 252-8550
- Full-time, Civil Service positions - 10 Vacation Days per year (increasing after 5 years of service) 1 Sick Day per month 12 Paid Holidays per year
- Public Safety - Sworn and Civilian positions - 20 vacation days per year 3 Personal days per year 1 Sick Day per month 12 paid holidays per year
- Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
- Full-time, Non Civil Service positions - contact hiring department for benefits information
- Seasonal/Temporary positions - no benefits offered.
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