Hay Days Festival Coordinator

Hay Days Festival/Rotary Club of Hay River; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an energetic Coordinator for the Hay Days Festival 2025. This role is vital for orchestrating a vibrant celebration of music, arts, and culture, held in Hay River. The Coordinator will be responsible for a wide range of activities, including budget planning, managing logistics, and liaising with suppliers. This is a unique opportunity to lead an exciting festival, engage with the community, and make a significant impact in the cultural landscape. If you are passionate about events and have the skills to manage a dynamic team, this role is perfect for you!

Qualifications

• Experience in event coordination and management is essential.
• Must possess strong organizational and communication skills.

Responsibilities

• Organize and manage all aspects of the Hay Days Festival.
• Recruit and manage a large team of volunteers and casual staff.

Skills

Organizational Skills

Budget Planning

Communication Skills

Team Management

Report Writing

Education

High School Diploma

Degree in Event Management or related field

Tools

Office Equipment

Budgeting Software

Job description

The job & tender board for Northern Canada

Hay Days Festival is a music, arts and culture festival that began over 10 years ago and is held in Hay River during the summer. We are looking for an energetic and passionate Coordinator for the 2025 festival year. Under contract with the Rotary Club of Hay River Sunrise, the successful individual will be the key position responsible for organizing and managing all aspects of Hay Days Festival.

The duties include but are not limited to:

1. Submitting funding applications
2. Report writing
3. Budget planning
4. Booking venues
5. Liaising with suppliers
6. Managing logistics
7. Hiring and training coordinators
8. Managing communications
9. Recruiting and managing a large team of volunteers and casual staff
10. Post-event review

Contract Conditions:

1. Must have a valid Class 5 driver’s license and vehicle
2. Must have a current, satisfactory criminal record check
3. Must have own cell phone and office equipment
4. Work full-time during the week of Hay Days Festival July 21-27, 2025