Hands-on Controller

Peoplify; Riverview (FL); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

IRA Matching

Job summary

Peoplify in Tampa, FL is seeking a Financial Controller to lead the accounting department for a commercial finishes contractor. This full-time, on-site role reports to the Remote Group Controller and the on-site President.

You will own the month-end close, WIP, reconciliations, payroll, and AR/AP workflows, coordinating with project teams through Knowify and billing portals. The ideal candidate has a Bachelor's in Accounting, 5+ years in construction accounting; CPA preferred, and proficiency

Qualifications

• Bachelor's degree in Accounting or related field required; CPA preferred.
• Minimum of five years of relevant accounting experience.
• Experience in the commercial construction industry strongly preferred.
• Experience with QBO and Knowify project management software strongly preferred.

Responsibilities

• Lead month-end close, WIP, journal entries and reconciliations.
• Handle payroll, AR/AP and lien waiver coordination with projects.
• Prepare financial statements and reports for the Board.
• Ensure GAAP compliance and accurate job costing in Knowify.
• Oversee banking, invoicing, and billing portals (Textura, Pro Core, Pro Log).

Skills

GAAP knowledge

Construction accounting

Financial reporting

QuickBooks Online

Knowify experience

Payroll processing

Analytical skills

Communication skills

Attention to detail

Education

Bachelor's degree in Accounting

CPA preferred

Tools

Knowify

Textura

Pro Core

Pro Log

Job description

A Tampa based Commercial specialty finishes contractor is seeking a Financial Controller to play a key role within the accounting department. This is a full time, on-site position. The Financial Controller reports directly to the Remote Group Controller and the on-site President.

Daily Activities:

• Accounts Receivable invoicing. Collaborate with Project Management Teams to efficiently create AIA invoices for projects within the Job Management Software, "Knowify".
  • Review contract totals in accordance with approved contract sums to date.
  • Identify any change order discrepancies.
  • Identify and document billing behaviors for each General Contractor "GC".
    • Use GC forms or portals to send billing, confirm receipt and make any necessary adjustments.
  • Manage billing portals to expedite payment. Textura, Pro Core, Pro Log.
    • Gather required lien waivers from vendors and upload or email to clients as needed to facilitate release of payment applications.
• Match bank transactions and reconcile bank accounts.
• Process Ramp credit card and reimbursement transactions.
• Complete Pre-qualifications and Statements of Qualification to assist in winning new projects.
• Collaborate with the Office Manager regarding Accounts Payable / job cost project accounting, and obtaining lien waivers.

Weekly Activities:

• Accounts Receivable Collection emails, document status and next actions in Knowify. Create FedEx labels to expedite check receipt.
• Prepare Certified Payroll Reports on Davis-Bacon projects.
• Reconcile Customer Accounts/Outstanding balances.
• Reconcile Customer Retainage.
• Process weekly payroll.
• Prepare and report KPIs.

Monthly Activities

• Payroll reporting for workers compensation and Contractor Controlled Insurance Programs.
• Lead the month end close process, WIP, Journal entries, reconciliations.
• Calculate WIP entries and produce a financial close package.
• Financial statement preparation and presentation to the Board of Directors.

Quarterly Activities

• Calculate and prepare incentive compensation reports to be reviewed by the Operations Supervisor.

Annual Activities

• Prepare the annual budget. Input the final approved budget in the accounting system.
• Prepare documentation for insurance audits.

As Needed Activities:

• Send Pre-construction documents for projects to GCs, W9, COI per contract, CCIP/DCIP forms.
• Send renewal and updated COIs to clients.
• Notices to Owner when new contracts are issued.
• Other miscellaneous accounting and administrative assignments.

Required Skills and Abilities:

• Strong verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• In-depth knowledge of general financial accounting and cost accounting principles.
• Proficient understanding of and adherence to generally accepted accounting principles (GAAP).
• Ability to accurately prepare tax reports and financial statements.
• Proficiency in Quick books Online.

Education and Experience:

• Bachelor's degree in Accounting or a related field (required). CPA preferred.
• Minimum of five years of relevant accounting experience (required).
• Experience in the commercial construction industry (strongly preferred).
• Experience with QBO and Knowify project management software (strongly preferred).

Physical Requirements:

• Ability to sit at a desk and work on a computer for prolonged periods.
• Must occasionally lift and move items up to 15 pounds.
• Ability to commute daily to north Tampa, FL.

Benefits:

• Health Insurance
• Dental Insurance
• IRA Matching