Habitat Budget Analyst - Budget Analyst 3 (In-Training) - Permanent - *00439-25

Messiah University; Olympia (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Habitat Budget Analyst to join their dynamic team in Olympia, WA. This role offers a unique opportunity to contribute significantly to the Habitat Program's mission by providing essential budget guidance and contract management support. As a key member of the team, you will engage in various responsibilities, including assisting project managers with budget development, preparing financial reports, and ensuring compliance with contract budgets. This position not only offers a hybrid work arrangement but also provides a pathway for career advancement through a structured in-training program. If you are passionate about financial services and eager to make a meaningful impact, this is the perfect opportunity for you.

Benefits

Hybrid Work Arrangement

Career Development Opportunities

Flexible Work Hours

Health Benefits

Qualifications

• Bachelor’s degree in business or related field required.
• Experience in budget management and financial analysis preferred.

Responsibilities

• Assist project managers with contracts and budget development.
• Prepare budget reviews and expenditure tracking reports.

Skills

Budget Management

Financial Analysis

Contract Administration

Data Analysis

Excel Proficiency

Education

Bachelor’s degree in Business or related field

Master’s degree in related field

Tools

CAPS Financial

Enterprise Reporting

Web Intelligence

Job description

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Habitat Budget Analyst - Budget Analyst 3 (In-Training) - Permanent - *00439-25

Title: Habitat Budget Analyst
Classification: Budget Analyst 3 (In-Training Option)
Job Status: Full-Time / Permanent
WDFW Program: Financial Services Program – Budget Office
Duty Station: Olympia, Washington – Thurston County
Hybrid/Telework: While this position offers a hybrid work arrangement, the successful candidate must be available to report to the Olympia, WA headquarters as needed.
In-Training: Applicants may be hired at the Budget Analyst 1, Budget Analyst 2, or Budget Analyst 3 level.

• If hired as a Budget Analyst 1, you will embark on a 12-month training plan. Once you have successfully completed the In-Training program, you’ll advance to a Budget Analyst 2.
• If hired as a Budget Analyst 2, you will embark on a 12-month training plan. Once you have successfully completed the In-Training program, you’ll advance to a Budget Analyst 3.

Salary: Depending on which level you are hired at, your salary range will be as follows:

• Budget Analyst 1: $3,811.00 - $5,117.00 monthly
• Budget Analyst 2: $4,410.00 - $5,929.00 monthly
• Budget Analyst 3: $4,865.00 - $6,539.00 monthly

As a key member of the Habitat Program Budget Team, you will play a vital role in supporting the Habitat Program's mission by providing excellent contract and budget guidance.

What to Expect:
Among the varied range of responsibilities held within this role, the Habitat Budget Analyst will:

Assist project managers in initiating contract and grant requests, coordinating with internal teams (Contracts Office, Fiscal Office) and external partners:

• Guide project managers in contract and budget development, resolving contract and billing issues.
• Review budget management and business practices related to contract administration, recommending improvements where appropriate.
• Prepare and review allotments and expenditure reports with project managers to track spending and ensure compliance with contract budgets and deliverables.

Support Habitat Program staff by preparing budget reviews, reports, planning exercises, budget allotments, and expenditure tracking:

• Guide project managers in developing statements of work, budgets, and contract requests.
• Guide project managers in creating spending plans, setting up budget codes, entering and updating allotments in CAPS Financial, and monitoring expenditures.
• Prepare and distribute monthly or ad hoc budget status reports, analyze monthly expenditures, and project fiscal year and contract ending balances.
• Advise project managers on procedures for creating new contracts or amending existing ones.

Support the Habitat Budget Team with contract management:

• Assist project managers in developing contracts, budgets, and sub-contracts, including data entry into agency fiscal systems such as CAPS Financial and the Contract Management System.
• Develop and maintain budget tracking sheets to support analysis, decision-making, and budget refinements, utilizing tools like Enterprise Reporting and Web Intelligence.

WORKING CONDITIONS:

Work Setting:
Hybrid work setting – telework/office setting.
Schedule:
Typically, Monday-Friday, 8:00 am to 5:00 pm. Workload demands may require work outside the assigned work hours.
Travel Requirements:
Occasional travel may be required.

QUALIFICATIONS:

This Budget Analyst 3 series provides mentoring and career development opportunities for candidates with limited experience. Candidates will be hired as a Budget Analyst 1, 2, or 3, depending on skills and experience. Advancement from Budget Analyst 1 to Budget Analyst 2 requires successful completion of the In-Training Plan, which will be provided upon hiring. Advancement from the Budget Analyst 2 to Budget Analyst 3 requires successful completion of the In-Training Plan, which will be provided upon hiring.

Required Qualifications for the Budget Analyst 1:

Bachelor’s degree in business, public administration, accounting, economics, statistics, or relevant field.
OR
Current or recent experience as a Budget Analyst 1.
OR
Please Note: Closely related qualifying experience may be substituted for the required education on a year-by-year basis.

Required Qualifications for the Budget Analyst 2:

Bachelor’s degree in business, public administration, accounting, economics, statistics, or relevant field AND one (1) year of professional experience in accounting, budget, finance, or public administration.
OR
Current or recent experience as a Budget Analyst 1.
OR
Please Note: Closely related qualifying experience may be substituted for the required education on a year-by-year basis.

Required Qualifications for the Budget Analyst 3 (Goal Class):

Bachelor’s degree in business, public administration, accounting, economics, statistics, or relevant fieldAND three (3) years of professional experience in accounting, budget, finance, or public administration.
OR
Current or recent experience as a Budget Analyst 2.
OR
Please Note:

• Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
• A Master’s degree in a related field may replace two (2) years of the required experience.

Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:

Experience:

• Developing allotments and tracking expenditures, submitting memo requests (Journal Vouchers), and managing contract/grant close-out processes.
• Administering or managing federal, interagency, payable, and pass-through grant agreements.

Knowledge of:

• State and federal laws and regulations governing contracts and agreements; contracts principles, theory, and application; contracts terminology and development; contracts practices and procedures.
• State government budget and business management practices, to include analysis.
• Working knowledge of state financial systems, including Agency Financial Reporting System (AFRS), Enterprise Reporting and OFM/State rules and regulations, and indirect rate management.
• Working knowledge of WDFW budget and financial tools: Construction Administration and Payments (CAPS), NOVATUS (Contract Management System), Enterprise Reporting, Web Intelligence, Total Time, and payroll cost reporting system.
• Demonstrated technical knowledge and skill in using Excel, spreadsheets, importing data from other sources, and creating tables and graphs from spreadsheet data.

Your application should include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three professional references with current contact information.

Supplemental Information: In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States.

Union-WFSE:

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice:

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage.

Diversity, Equity, and Inclusion Employer:
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone [phone] or email [e-mail], or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at [phone] or [e-mail].

Other questions: If you have other questions regarding this position, please reach out to [e-mail] and reference job#2025-00439.