Guild - Principal Clerk School Secretary Grade 23E Bilingual/Spanish Required (SY25-26)

Boston Public Schools; Boston (MA); On-site; USD 35,000 - 55,000; Full time

Job summary

Boston Public Schools is seeking a School Secretary to support the principal and manage various clerical tasks. This role requires strong communication skills, confidentiality, and proficiency in basic computer operations. The successful candidate will play a critical role in maintaining records and assisting the school's staff and community.

Qualifications

• High School diploma or equivalency required.
• Basic computer skills including word processing and email.
• Good communication skills essential.

Responsibilities

• Maintains pupil and teacher records and prepares reports.
• Responds to inquiries from parents, teachers, and students.
• Performs general correspondence and sorts mail.

Skills

Communication

Confidentiality

Clerical Skills

Education

High School diploma or equivalency

Tools

Basic Computer Skills

Job description

School Secretary

Reports to: Principal /Headmaster

School Hours 7:30am-2:10pm
Surround Care until 4:30pm for K0-1 City Of Boston Resident Required

General Description:

Under the general supervision, serves as secretary to the principal or headmaster of a school; performs complex clerical work requiring exercise of independent judgment. Uses appropriate current technology to carry out duties.

Responsibilities:

1. Performs general correspondence

2. Maintains pupil and teacher records and prepare a variety of reports.

3. Maintains confidentiality of records, communications and information as appropriate.

4. Sorts and distributes mail.

5. May keep records of all money received and spent as a result of school activities.

6. Inputs and monitors information relative to requisitions, supplies and repairs.

7. Prepares transcripts of student records.

8. Registers or assists in the registration and discharge of students.

9. Answers telephone and general inquiries in a professional manner, and redirects calls where appropriate.

10. May operate office machines.

11. Greets and assists visitors in a professional manner.

12. Prepares payrolls.

13. Maintains files

14. Responds to inquiries from parents, teachers, pupils and other staff.

15. Performs related duties of a similar nature, as requested by supervisor, which are commensurate with job duties and responsibilities.

Qualifications Required:

1. High School diploma or equivalency

2. Basic computer skills including word processing, email

3. Successfully completed appropriate course work

4. Good communication skills

Current authorization to work in the United States - Candidates must have such authorization by their first day of employment

Terms: Guild, Grade 23E

Please refer to the Salary Compensation section on the Career Site for more information on compensation. Salaries are listed by Union and Grade/Step.