Guidance Secretary- Full Year

Freetown Lakeville Regional School District; Lakeville (MN); On-site; USD 35,000 - 55,000; Full time

Job summary

An established educational institution is seeking a dedicated High School Guidance Secretary to support the guidance department. This role involves managing student records, scheduling, and facilitating communication between students, staff, and parents. The ideal candidate will be detail-oriented and compassionate, ensuring a supportive environment for all stakeholders. Join a team committed to fostering student success and maintaining confidentiality in a dynamic school setting. This position offers a unique opportunity to contribute positively to the academic journey of students while working collaboratively with a passionate team.

Qualifications

• Experience as a secretary in a school setting is preferred.
• Strong attention to detail and multitasking abilities are essential.

Responsibilities

• Manage student records and assist in scheduling appointments.
• Serve as a receptionist and maintain a welcoming environment.

Skills

Microsoft Office Skills

Google Suite applications

Attention to details

Good written and verbal communication skills

Education

High School Diploma

Tools

Aspen SIS

Job description

The students, staff and administration of Apponequet Regional High School are excited to build upon our team of amazing educators as we seek a dynamic forward thinking, student centered, staff focused building leader. ARHS promotes a graduate who achieves through writing, reading, and collaborating effectively while using higher-order thinking to problem solve. Graduates pair academic skills with resiliency and self advocacy as they prepare for their future as honorable members of their community through positive behavior, accountability and respect. We are dedicated to building and nurturing an inclusive and equitable environment for all students, staff, and stakeholders.

Position Objective

The High School Guidance Secretary will provide administrative support to the guidance department, ensuring efficient and organized operations. This includes managing student records, scheduling appointments, assisting with communication between staff, students, and parents, and maintaining a welcoming and supportive environment for all stakeholders. The ideal candidate will be detail-oriented, compassionate, and skilled in multitasking, with a strong commitment to student success and confidentiality.

Responsibilities

Extensive use of Student Information System (SIS), Aspen Serves as the registrar for Apponequet Regional High School Handles the enrollment process for all new students and withdrawal process for all transferring students Maintains all student records Serves as a receptionist for the Guidance Department Responsible for importing student grades, quarterly, and processing report cards. Verifies grade verification sheets, failures and incompletes Runs quarterly honor roll, ineligibility list, GPA & Rank Update quarterly student data in SchooLinks Completes transcript requests, education verifications, social security forms, permit documents for students Prepares transcripts for graduates as well as currently enrolled students. Records summer school grades to transcripts Prepares files for entering grade 9 students Assists in the collection of fees for AP Exams, PSAT, SAT Assists the Scholarship Advisor and National Honor Society Advisor Maintains accurate SIMS data for reporting Prepares updated Program of Studies annually Prepares updated course selections sheets annually Runs MCAS and other reports Assists in school opening procedures, 8th grade showcase, college fair, career day, Parent/Teacher night Maintain accurate records/statistics for graduation and other senior end-of-the-year activities Complete other tasks as assigned by the Principal

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employees are expected to fulfill other duties as assigned.

Required Qualifications

Minimum High School Diploma Secretarial/Office Administration experience Strong Microsoft Office Skills and Google Suite applications Working knowledge of spreadsheets is necessary Attention to details and ability to manage multiple tasks Knowledge of Aspen is preferred Good written and verbal communication skills Requires ability to maintain confidentiality Ability to work without constant supervision Ability to work under the stresses of interruption and varying schedules Ability to work well with staff, students, and parents/guardians Experience in a school district is desirable

Social/Civic Expectations: Freetown-Lakeville students and staff will: practice responsible citizenship; respect self and others; accept responsibility; and work cooperatively.

Preferred Qualifications

• Experience as a secretary in a school setting
• Knowledge of SIS system, preferably Aspen
  
  

Salary & Terms of Employment: In accordance with the Freetown-Lakeville Regional School District Educators' Association contract. Employment is contingent upon job performance, program needs, and funding. This is a school year position.

Contact: Mrs. Kahlan Dessert [e-mail] 508.947-2660 ext. 1150 Learn more about us https://www.freelake.org/