Guest Services Representative

University of Rochester; United States; On-site; USD 25,000 - 34,000; Part time

Job summary

University of Rochester's URMC is seeking a part-time Guest Services Representative to serve as the first point of contact for patients and visitors across URMC locations. You will assist with information, directions, and patient support at the Medical Center and Marketplace Orthopaedics.

Responsibilities include handling high volumes of inquiries, adhering to ICARE service standards, and ensuring accurate patient and visitor information is communicated.

Responsibilities

• Serves as a problem solver, advocate and liaison for patients, visitors and staff at 12 locations throughout the Medical Center.
• Answers internal and external phone calls to the Medical Center.
• Handles sensitive patient information in accordance with HIPAA standards.
• Effectively communicates accurate wayfinding instructions to all URMC locations.

Job description

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

• Worker Subtype: Regular
• Time Type: Part time
• Scheduled Weekly Hours: 30
• Department: 500059 Ambassador and Guest Services
• Work Shift: UR - Day (United States of America)
• Range: UR URCA 204 H
• Compensation Range: $18.50 - $24.98

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

With general direction of the Guest Services Management Team and with latitude for independent initiative and judgment:

• Serves as a problem solver, advocate and liaison for patients, visitors and staff at 12 locations throughout the Medical Center. Exemplifying ICARE values as the first impression of URMC, Representatives function as the main resource for patient and visitor information and assistance within the Medical Center and Marketplace Orthopaedics. Representatives serve as problem solvers, advocates and liaisons for visitors and staff.

ESSENTIAL FUNCTIONS

• Problem Solving/Utilization of Critical Thinking Skills
• Works independently under moderate supervision.
• Serves as the front line for solving problems and handling complaints utilizing ICARE service recovery concepts. Frequently required to apply discretion within broad operational boundaries and procedures. Using independent judgment, determines when situations warrant escalation to management, Public Safety or other inter-disciplinary teams.
• Independently answers large volume of inquiries that are typically not routine involving all aspects of UR Medicine. Informs visitors of SMH policy and procedures.
• Utilizing soft skills, assists diverse population of visitors/patients from all demographic backgrounds to assure proper information is provided in a meaningful way; explains practices, procedures and policies in order to reach agreement. Communicates effectively and work through interactions where barriers to communication are present.
• Utilizing expert knowledge in a broad array of operational systems, uses critical thinking skills to ascertain individual needs/requests and provide accurate information. Directs visitors to proper resources as needed i.e. Parking, DPS, Social Work, Patient Relations, Care Management etc.
• Expertly navigates difficult visitor encounters for patients with restricted visitor access (NI/NB status). Informs visitors of SMH policy and independently determine appropriate next steps based on individual situation. Determines when to escape to management or Public Safety using independent judgment.
• Handles sensitive patient information in accordance with HIPAA standards
• Effectively communicates accurate wayfinding instructions to all URMC locations on or off-site. Maintains up to date information regarding location changes throughout the system in Guest Services Blue Book; responsible for making minor changes in systems and procedures to solve problems or improve effectiveness of the team.
• Answers internal and external phone calls to the Medical Center. Assists caller or re-route call to the appropriate department.
• Initiates and responds to all localized Emergency Page Codes. Offers support, equipment and comfort to both patient and interdisciplinary teams as required by the situation.

Visitor/Access Management

• Utilizing expertise and independent judgment, serves as main resource for management of hospital access for visitors, vendors and outpatients which requires broad knowledge of operational systems.
• May propose solutions to problems for management review.
• Serves as hospital COVID-19/access expert for visitation guidelines, restrictions and procedures for Outpatient, Inpatient and Service Related areas.
• Monitors proper badging is being maintained by non-employees in the hospital.
• Navigates complex and emotional visitor interactions, oftentimes delivering difficult messaging.
• Explains proper guidelines and expectations to those allowed to visit.
• Respectfully and empathetically explains rationale when a guest is not allowed to visit.
• Escalates any non-compliance to DPS or department management as needed.

Patient/Visitor Support

• First impression for multiple locations throughout URMC and off-site locations.
• Locates outpatient appointments and direct accordingly.
• Utilizes Visitor Management system to properly identify visitors.
• Maintains publ