Guest Services Coordinator

Jewish-Community-Center-of-the-East-Bay; Oakland (CA); On-site; USD 83,096,832 - 91,693,056; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Vacation

Sick pay

Jewish holidays

Job summary

The Jewish Community Center of the East Bay (JCCEB) seeks a Guest Services Coordinator to manage the front desk at our Oakland campus. You will welcome guests, answer questions, and guide visitors to programs and spaces, ensuring a warm, organized environment for members, staff, and partners.

You will also support campus operations, coordinate room bookings, assist with events, and help with administrative tasks, mail, and safety protocols.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience in guest services, hospitality, front desk, or customer-facing roles.
• Experience in Jewish Community Center, Jewish organization, or nonprofit is a plus.
• Strong communication and problem-solving skills.
• Ability to write procedural documentation.

Responsibilities

• Greet guests and staff with warmth; manage front desk operations.
• Serve as campus concierge, guiding visitors and handling inquiries.
• Maintain visitor logs and security compliance.
• Coordinate room reservations, schedules, and spaces.
• Support events, mailroom, and administrative tasks as needed.

Skills

Bachelor's degree

Guest services

Front desk operations

Customer-facing

Google Suite

Microsoft Office

Communication skills

Ability to write procedures

Multitasking

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

MS Office

Job description

ABOUT THE JCC EAST BAYThe JCC East Bay values hachnasat orchim (providing a welcoming home) for people of all ages and life stages. Inspired by Jewish values, culture, and tradition, we build relationships, foster learning, and offer accessible pathways to Jewish life through programs for children, teens, families, adults, and older adults. After decades of operating our suite of programs in North Berkeley, we will be opening a new home for East Bay Jewish life in the summer of 2026 in Oakland. Our new campus will offer programs and activities to spark creativity, nurture identity, and weave together diverse generations, cultures, and organizations—including voices from across global Jewry—into a living tapestry of culture, learning, and kehilla (community) connections. Our future flagship campus in the Rockridge neighborhood will house our administrative offices and our award-winning preschool opening in the fall of 2026, and we will retain afterschool programs in Berkeley and in several Oakland public schools.POSITION SUMMARYThe Guest Services Coordinator reports to the Chief of Staff and is the face of the Jewish Community Center of the East Bay (JCCEB). Stationed at the Front Desk, for a traditional 9am - 5pm shift, this role serves as a concierge, welcoming guests, answering questions, and ensuring everyone feels oriented and supported. This position plays a vital role in creating a warm, organized, and professional environment for JCCEB members, staff.The coordinator also acts as the primary operational liaison for the more than 20 partner organizations that operate on campus, assists with the coordination of shared campus spaces and resources, and develops front-desk service standards.KEY RESPONSIBILITIESGuest Experience & Front Desk OperationsDevelop, implement, and maintain customer service standards, front-desk standard operating procedures, and training materials to cross-train other staff.Greet all guests, members, staff, donors, and partners with warmth and professionalism.Serve as campus concierge, assisting visitors with directions, schedules, and general information.Maintain in-depth knowledge of all campus spaces, activities, programs, staff, and partner organizations.Answer phones, respond to inquiries, and direct messages.Manage visitor check-in, maintain accurate visitor logs and ensure compliance with security protocols.Handle member and guest concerns professionally, escalating to the appropriate staff when needed.Process occasional payments or membership transactions.Use campus program registration and facility management systems to look up schedules, reservations, and member information.Administrative & Operational SupportMaintain cleanliness, organization, and welcoming appearance of the lobby and common areas. Manage front desk and common area supply inventory.Post and update daily schedules for conference rooms and shared spaces.Support campus safety and access protocols.Manage the campus mailroom, including receiving deliveries, sorting mail, coordinating pickups, and ensuring mail reaches its destination.Assist JCCEB staff with administrative or logistical needs, such as data entry, clerical work, and internal project support.Assist partner organizations with basic administrative or logistical needs.Support special events and programs as assigned.Maintain front desk reference materials: staff directories, partner org contacts, campus FAQs, and space maps.REQUIRED MINIMUM QUALIFICATIONSBachelor's degree or equivalent combination of education and experience.Previous experience in guest services, hospitality, front desk, or customer-facing roles.Experience working in a Jewish Community Center, Jewish organization, nonprofit organization, or multi-tenant environment is a plus.Commitment to JCC values of hospitality and excellence.Strong customer service, problem-solving, and conflict resolution skills with a friendly, approachable demeanor.Excellent interpersonal and communication skills, verbal and written.Highly organized with strong attention to detail; ability to write procedural documentation.Ability to quickly learn and retain information about people, programs, and spaces.Comfortable working in a dynamic, community-focused environment, and ability to handle multiple priorities.Experience working in Google Suite Workplace (Documents, Sheets, Slides)Proficiency with basic office technology (phones, email, scheduling tools).Experience using Google applications and Microsoft Office.Regular and consistent attendance with flexibility to support occasional evening or weekend special events.Ability to sit or stand at the front desk for extended periods.Occasional lifting and moving of packages or materials weighing up to 30 pounds across the campus.The salary range for this position is $29 - $32 per hour, commensurate with experience. Excellent benefits including medical, dental, vision, vacation, sick pay, and holidays (including Jewish holidays).The JCC East Bay is an Equal Opportunity Employer and makes employment decisions on the basis of merit. JCC East Bay policy prohibits unlawful discrimination in accordance with federal, state, and local laws. The JCC East Bay complies with the Americans with Disabilities Act and is committed to providing reasonable accommodations for people with disabilities. If you require particular accommodations during the application and interview process, please inform us of your needs so that we can provide accordingly.Systemic inequities in hiring have caused women, people of color, LGBTQ+ folks, and others to apply to jobs only if they meet all of the qualifications. The JCC East Bay encourages you to apply anyway, as no one ever meets 100% of the qualifications. We look forward to your application.