Guest Services Associate

Sun-Lodge; Peru (IL); On-site; USD 19,000 - 25,000; Full time

Job summary

Sun-Lodge in the United States is seeking a Guest Services Associate to deliver a warm, attentive welcome at check-in, assist guests with inquiries, and ensure a smooth departure experience. You will greet guests by name when possible, answer phones, and be knowledgeable about local attractions.

This role requires an outgoing personality, strong attention to detail, the ability to work without constant supervision, and flexibility to handle reservations, concierge duties, and routine front desk

Qualifications

• Must be eligible to work in the United States of America.
• Must be at least 18 years of age.
• Ability to communicate in English, both orally and written, with guests and employees.
• Ability to work as a part of a team.
• Ability to understand verbal and written directions, as well as workplace safety signage.
• Active listening and observation skills.
• Ability to work under pressure and deal with deadlines and stressful situations.

Responsibilities

• Greet guests and orient them according to property standards.
• Register arriving guests and provide property information.
• Assist with reservations, concierge services, and local directions.
• Maintain front desk and lobby area in neat condition.
• Handle guest complaints professionally and resolve issues.
• Process guest check-outs and payments; explain folios.
• Maintain guest accounts, folios, and cash handling per policy.

Skills

English communication

Team player

Active listening

Pressure management

Tools

Microsoft Word

Excel

Database operations

POS systems

Property management systems

Job description

TITLE

GUEST SERVICES ASSOCIATE

DEPARTMENT

OFFICE/RESTAURANT

REPORTS TO

GUEST SERVICES MANAGER, RESTAURANT MANAGER or OPERATIONS MANAGER

JOB SUMMMARY

Guest Service Associates are responsible for the critical first impression our guests have of our properties. Guest Service Associates demonstrate exceptional hospitality in an attentive, friendly, and efficient manner going above-and-beyond to ensure that guest experiences will be worth remembering. The key service roles begin with greeting guests and ends in delivering a departure experience that makes a guest want to be a return customer. This position requires an outgoing, enthusiastic personality, strong attention to detail, and the ability to work without constant direct supervision.

SUMMARY OF ESSENTIAL JOB FUNCTIONS

• Maintain a neat and professional appearance in accordance with property standards.


• Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest’s name when possible.


• Register and orient arriving guests according to property standards.


• Be knowledgeable about the property, its programs, amenities and experiences.


• Have a working knowledge of properties phone and other communication systems. Answer telephone calls with a pleasant demeanor according to property etiquette, listening carefully to caller’s requests, and clearly taking, dating, distributing or filing notes as needed.


• Be knowledgeable of your role in the properties reservations process.


• Serve as concierge, sharing knowledge of the area surrounding your property suggesting activities and recreation, dining options, and assisting with ground transportation and local driving directions.


• Continually build rapport with property guests. Engage guests in conversation at the desk and when you encounter them around the property. Actively listen to and respond positively to guest questions, concerns, and requests. Anticipate guest service needs. Proactively approach guests needing service or assistance.


• Manage and resolve all guest complaints (and compliments) in a professional and courteous manner, maintaining composure under pressure, allowing guests to speak first and then providing solutions to their issues or concerns. Follow through to ensure guest satisfaction with the resolution. Know who to call upon if you cannot solve a guest’s problem.


• Keep reception desk organized and lobby neat according to property expectations.


• Have knowledge of cash collection and change making system.


• Work with colleagues to ensure that guest’s needs are continually met. Maintain an efficient and effective flow of information with guests and all internal departments. Record any special guest needs reported, making notes for future visits according to property specifications.


• Maintain accurate guest accounts and folios, house banks, deposits, petty cash and cash drawers according to property specifications. Understand cash reporting requirements.


• Be fully knowledgeable about how to post to and maintain guest folios according to property specifications. Must have computer skills sufficient to meet property system needs which may include Microsoft Word, Excel, database operations, point of sale and property management systems.


• Process guest check-outs and collect and process payments with efficiency. Be able to explain everything on a guest folio and be able to make corrections as needed.


• Thank guests with genuine appreciation and bid them a fond farewell at departure.


• Be responsible for security of any room or supply closet keys, as well as for respecting the confidential nature of some front desk correspondence, transactions, and activities.


• Be knowledgeable of property specific safety and security procedures.


• Deliver messages, faxes, packages to guests in a timely manner.


• Perform light housekeeping duties to ensure that the appearance of front desk and lobby areas is according to property specifications.


• Label all lost and found items according to property procedures.


• Know who to notify in case of broken equipment or unsafe/unsanitary conditions.


• Manually handle/lift/carry product up to 50 pounds between knee and shoulders.


• Must have bilateral fine manipulation of both hands which may be repetitive for entire shift.


• May be vertically mobile for entire shift.


• Protect the assets of this property and Migis Hotel Group.


• Must be flexible as business needs may dictate additional responsibilities and tasks. These duties may include housekeeping, snow removal, or other departmental tasks deemed necessary by management.

MINIMUM REQUIREMENTS

• Must be eligible to work in the United States of America.


• Must be at least 18 years of age.


• Ability to communicate in English, both orally and written, with guests and employees, some of whom will require high levels of patience, tact and diplomacy.


• Ability to work as a part of a team.


• Ability to understand verbal and written directions, as well as workplace safety signage.


• Active listening and observation skills.


• Ability to work under pressure and deal with deadlines and stressful situations.

ABILITIES REQUIRED

• Frequent walking, bending, balancing, stooping, reaching, pushing, lifting, manual dexterity and repetitive motions.


• Occasional stair climbing.


• Schedule varies according to operational needs; may include early mornings, evenings, weekends, holidays, and split-shifts.


• Hazards include, but are not limited to lifting injuries, exposure to unsanitary materials, slips, and tripping.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required or personnel so classified. All persons may be required to perform duties outside of their normal responsibilities from time to time, as needed.