Guest Services Assistant

Odysseys Unlimited; Newton, Boston (MA, MA); On-site; USD 44,000 - 48,000; Full time

Job summary

A forward-thinking company is seeking a Guest Services Assistant to join their dynamic Reservations and Customer Service team. This role involves managing sensitive guest information, ensuring accuracy in data entry, and providing exceptional customer service to mature guests. The ideal candidate will thrive in a fast-paced environment and possess strong organizational skills, attention to detail, and excellent communication abilities. Join this innovative firm and contribute to the growth of an organization dedicated to providing memorable travel experiences for older Americans. If you are passionate about customer service and have a knack for administration, this position is perfect for you.

Qualifications

• 1-2 years of administrative/professional work experience required.
• Strong attention to detail and accuracy in data entry.

Responsibilities

• Perform data entry of sensitive guest information with accuracy.
• Organize and maintain electronic filing system.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Computer Literacy

Interpersonal Skills

Education

1-2 years of Administrative Experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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Description

Odysseys Unlimited, a Newton (Massachusetts) based tour operator and direct marketer, provides international small group tours to older Americans including members of some of the country's most prestigious non-profit organizations. We have employment opportunities for professionals who are willing to use their talents to contribute to the growth and success of our expanding operation.

Title: Guest Services Assistant

Reporting to: Supervisor or Manager, Reservations and Customer Service (assigned at hire)

Overview

Working in a professional environment as part of the Reservations and Customer Service team, this position is responsible for entering and maintaining sensitive guest information, reporting, and fulfilling various administrative tasks. The ideal candidate will be committed to providing the highest level of internal and external customer service, and possess strong attention to detail.

Responsibilities

• Perform data entry of sensitive information; review for accuracy and overall quality assurance per company guidelines
• Organize and accurately maintain electronic filing system of information
• Conduct outbound calls to guests to obtain and/or provide information
• Provide back-up for various Guest Services tasks
• Handle reporting for the department as assigned by supervisor
• Assume other responsibilities as deemed necessary, including administrative assistance to other departments as requested by direct supervisor

Requirements

• Excellent organizational skills with attention to detail and accuracy
• The ideal candidate will possess 1-2 years of administrative/professional work experience
• Exceptional communication skills (both verbal and written)
• Professional telephone etiquette and interpersonal skills with the ability to communicate to mature guests in a courteous, calm and empathic manner
• Computer literacy including Microsoft Word, Excel and Outlook
• Ability to work independently with minimal direction and multitask in a fast-paced, team environment
• International travel experience (outside of North America) preferred

Odysseys Unlimited is proud to be an Equal Employment Opportunity employer committed to maintaining a diverse and inclusive workplace. Applicants will not be discriminated against because of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, veteran status, physical or mental disability, or any other status protected by law. All employment decisions are based on individual qualifications and business need to further the principle of equal employment opportunity.

Salary Description

$44,200 - $47,600 / year