Guest Services Agent, Full-Time

The Houstonian Hotel, Club & Spa; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

The Houstonian Hotel, Club & Spa in Houston, TX seeks a Guest Services Agent to create luxury experiences and welcoming first impressions. You will handle arrivals, departures, orientations, billing, and guest inquiries while collaborating across departments to meet guests’ needs.

The role emphasizes discretion, professionalism, and strong communication to maintain The Houstonian’s high standards. Flexibility for varied shifts is required, including nights and weekends.

Qualifications

• High School Diploma or GED preferred.
• Fast-paced environment with high pressure and/or stressful situations.
• Excellent verbal and written communication skills.
• Poised and composed with guest-focused attitude and quick issue resolution.
• Ability to multi-task and manage multiple priorities with attention to detail.
• Strong organization for handling room inventory, guest preferences and large groups.
• Proficiency in English; GSAs report to front office managers.
• No prior hospitality experience required.

Responsibilities

• Oversee guests’ first impression upon arrival and handle all special requests.
• Main point of contact and communication with guests throughout stay.
• Answer guest questions using awareness of services, products, events, and hotel happenings.
• Take ownership of guest-related issues using problem solving to rectify issues and build relationships.
• Communicate guest issues and preferences to managers and other departments for proper follow up.
• Ensure departure experiences are smooth and billing is handled efficiently.
• Manage, respond, and delegate emails, phone calls and texts with professionalism.
• Book and sell room reservations while guiding future guests on best room product and activities meeting their needs.
• Assist monitoring fire safety systems and execute emergency procedures.
• Complete checklist of day-to-day tasks while multi-tasking assisting guests in the lobby.
• Regularly use anticipation and adaptability to customize guest experiences.
• Assist bell, housekeeping, valet, dining, and other departments’ duties.
• Ensure compliance of all Front Office standards, procedures, and services.
• Work varying schedules, including nights, weekends, holidays, and overnight shifts.

Skills

Customer service

Communication

Problem solving

Multitasking

Team collaboration

Professionalism

Education

High School Diploma or GED

Job description

The Guest Services Agent is responsible for creating luxury guest experiences and welcoming first impressions. Handles all arrival and departure services including orientations, billing, recommendations and being a source of information for all visitors. The GSA assists with any guest requests and uses creative problem solving when guest issues arise to build strong guest relations. The GSA is a very collaborative role working very closely with several other departments through detailed communication and organization. The guest services agent helps build experiences from before guest arrives to after they depart. This role is critical to maintaining the luxury standard and reputation of The Houstonian Hotel, Club & Spa while upholding the highest levels of discretion and professionalism.

The Guest Services Agent is responsible for creating luxury guest experiences and welcoming first impressions. Handles all arrival and departure services including orientations, billing, recommendations and being a source of information for all visitors. The GSA assists with any guest requests and uses creative problem solving when guest issues arise to build strong guest relations. The GSA is a very collaborative role working very closely with several other departments through detailed communication and organization. The guest services agent helps build experiences from before guest arrives to after they depart. This role is critical to maintaining the luxury standard and reputation of The Houstonian Hotel, Club & Spa while upholding the highest levels of discretion and professionalism.

Essential Job Functions

• Oversee guests’ first impression upon arrival and handle all special requests
• Main point of contact and communication with guests throughout stay.
• Answer guest questions using awareness of services, products, events, and hotel happenings.
• Taking ownership of guest related issues using problem solving skills to find creative ways to rectify issues while building relationships.
• Communicate guest issues and preferences to managers and other departments to ensure proper follow up and learnings.
• Ensure departure experiences are smooth and all billing handled efficiently.
• Manage, respond, and delegate incoming e-mails, phone calls and text messages through multiple programs with a high level of articulate professionalism.
• Book and sell room reservations while guiding future guests on best room product and hotel activities that meet their specific needs.
• Assist monitoring our fire safety systems and executing emergency procedures.
• Complete checklist of day-to-day tasks while multi-tasking assisting guests in the lobby.
• Regularly use anticipation and adaptability to customize guest experiences.
• Assist bell, housekeeping, valet, dining, and other departments’ duties.
• Ensure compliance of all Front Office standards, procedures, and services.
• Required to work varying schedules, including nights, weekends, holidays, and overnight shifts

Knowledge And Skills

• High School Diploma or GED preferred.
• Must work well in a fast-pasted environment with high pressure and/or stressful situations.
• Excellent verbal and written communication skills.
• Must be poised and composed with ability to remain guest-focused and resolve issues quickly and accurately.
• Must be able to multi-task and handle multiple priorities effectively, with strong attention to detail.
• A high level of communication skills is required as this position is responsible for communicating frequently with many other departments to assist with guest requests.
• Organization skills required to organize hotel room inventory, guest preferences, special requests, and large groups.
• Must be proficient in the English language. GSA’s report to the front office managers.
• No previous hospitality industry experience required.

PHYSICAL JOB REQUIREMENTS

• Physical Stamina: Physical requirements of this position include having the ability to: sit for extended periods of time, stand and walk, see and read a computer screen and printed matter with or without vision aids, enter data into computer, operate standard office equipment, use a telephone, hear and understand at normal levels and on the telephone, speak so that others may understand at normal levels and on the telephone, stoop, reach overhead, grasp, push, pull, move or lift up to 30 lbs. on an occasional basis.
• Hearing / Speech: Must be able to effectively engage in one-on-one communication with guests, members, and customers and use a 2-way radio to communicate clearly and accurately with co-workers.
• Vision: Must be able to accurately read instructions, reports, and log sheets. Must be able to work with computers and PDAs in varying light conditions.
• Literacy: Must be able to analyze and process written information from a variety of sources and effectively communicate content of reports.
• Chemicals/Agents: Must be able to work safely with chemicals according to SDS sheets and all applicable laws, codes and regulatory requirements.

Must be able to meet the following minimum physical requirements for at least an eight-hour shift:

• Physical Stamina: Physical requirements of this position include having the ability to: sit for extended periods of time, stand and walk, see and read a computer screen and printed matter with or without vision aids, enter data into computer, operate standard office equipment, use a telephone, hear and understand at normal levels and on the telephone, speak so that others may understand at normal levels and on the telephone, stoop, reach overhead, grasp, push, pull, move or lift up to 30 lbs. on an occasional basis.
• Hearing / Speech: Must be able to effectively engage in one-on-one communication with guests, members, and customers and use a 2-way radio to communicate clearly and accurately with co-workers.
• Vision: Must be able to accurately read instructions, reports, and log sheets. Must be able to work with computers and PDAs in varying light conditions.
• Literacy: Must be able to analyze and process written information from a variety of sources and effectively communicate content of reports.
• Chemicals/Agents: Must be able to work safely with chemicals according to SDS sheets and all applicable laws, codes and regulatory requirements.