Guest Services Agent

Study Hotels; Chicago (IL); On-site; USD 25,000 - 34,000; Part time

Job summary

The Study at University of Chicago is seeking a Guest Service Agent to join our Guest Services team in Chicago, IL. This role balances check-in/check-out duties with guest inquiries, reservations, and payments while delivering genuine hospitality.

We value a service-oriented candidate who can manage multiple priorities in a fast-paced environment, with a friendly, professional demeanor and strong communication skills.

Qualifications

• High school diploma or equivalent preferred.
• At least 1 year of customer-facing, hospitality, or service experience preferred.
• Proficiency in English; additional language skills are a plus.

Responsibilities

• Provide warm, efficient, and attentive hospitality to guests throughout their stay.
• Complete guest check-in and check-out procedures, including room assignments and payments.
• Manage reservations, room availability, guest profiles, and room assignments in the PMS.
• Answer inquiries by phone and in person with accurate information about accommodations, services, rates, and availability.
• Assist with reservation requests and use selling techniques to support occupancy and room revenue.
• Respond promptly to guest requests and coordinate with departments for follow-through.
• Provide information and recommendations regarding hotel services and local area.
• Assist with transportation arrangements, wake-up calls, and other guest needs.
• Address guest concerns and billing questions professionally; involve leadership when needed.
• Post room charges and other transactions; follow cash-handling procedures.
• Maintain VIP guest awareness and communicate shift handoffs clearly.

Skills

Communication

Customer service

Multitasking

Time management

Microsoft Outlook

Teamwork

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Position: Guest Service Agent
Department: Guest Services
Location: Chicago, IL
Employment Type:Part-time or Full-Time
Compensation: $21.50 per hour

The Study at University of Chicago is seeking a full-time Guest Service Agent to provide genuine hospitality and exceptional service to our guests. As a key member of the Guest Services team, the Guest Service Agent supports the daily operation of the Front Desk and Living Room while helping create a welcoming, organized, and memorable experience throughout each guest's stay.

This position manages guest arrivals and departures, reservations, requests, payments, and inquiries while serving as an important connection point between guests and hotel departments. Guest Service Agents should be comfortable balancing multiple priorities while remaining attentive, composed, and genuinely engaged with each guest.

We are looking for an energetic, service-oriented individual who enjoys helping people, communicates confidently, and takes ownership of resolving guest needs. The ideal candidate is organized, dependable, and comfortable working in a fast-paced hospitality environment.

Responsibilities

• Provide warm, efficient, and attentive hospitality to guests throughout their stay.
• Complete guest check-in and check-out procedures accurately, including room assignments, payment processing, and account review.
• Manage reservations, room availability, guest profiles, and room assignments within the hotel's property management system.
• Answer telephone and in-person inquiries professionally and provide accurate information regarding hotel accommodations, services, rates, and availability.
• Assist with reservation requests and use appropriate selling techniques to support occupancy and room revenue.
• Respond promptly to guest requests and coordinate with other hotel departments to ensure appropriate follow-through.
• Provide information and recommendations regarding hotel services, dining, transportation, the University of Chicago campus, Hyde Park, and the surrounding area.
• Assist with transportation arrangements, wake-up calls, special requests, and other guest needs.
• Address routine guest concerns and billing questions professionally and involve leadership when additional assistance or service recovery is appropriate.
• Accurately post room charges, payments, adjustments, receipts, and other transactions while following established cash-handling and payment procedures.
• Maintain awareness of VIP guests, special requests, arrivals, departures, and relevant hotel activity.
• Communicate important guest and operational information clearly during shift handoffs and with appropriate hotel departments.
• Maintain an organized, professional, clean, and welcoming Front Desk and Living Room environment.
• Support fellow team members and other departments as needed to contribute to the overall operation of the hotel.
• Follow Study Hotels policies, procedures, safety standards, and guest-service expectations.
• Perform other duties as assigned.

Fundamentals

• High school diploma or equivalent preferred.
• At least one year of experience in a customer-facing, hospitality, or service-oriented role preferred.
• Previous hotel Front Desk or Guest Services experience is a plus.
• Warm, professional, and composed demeanor with a genuine interest in assisting guests.
• Excellent verbal and written communication skills.
• Strong organizational, follow-up, time-management, and multitasking skills.
• Ability to manage multiple priorities and guest requests in a fast-paced environment.
• Ability to work collaboratively and communicate effectively with all hotel departments.
• Intermediate computer skills; familiarity with Microsoft Outlook, Word, and Excel preferred.
• Ability to learn hotel property management, reservation, payment, and guest-service systems.
• Proficiency in English required; additional language skills are a plus.
• Flexible availability, including mornings, afternoons, evenings, weekends, holidays, and overnight shifts as business needs require.
• Ability to stand for extended periods during a shift.
• Ability to grasp, lift, carry, or otherwise move items weighing up to 50 pounds.

About Us

The Study at University of Chicago is a 167-room hotel located on the Midway Plaisance in Chicago's historic Hyde Park neighborhood. Designed as a place of discovery and connection, the hotel reflects the character and energy of the University of Chicago while providing thoughtful, contemporary accommodations for university visitors, families, faculty, business travelers, and the surrounding community.

The hotel is home to Truth Be Told, a British-inspired tavern that offers a welcoming gathering place for hotel guests, the University of Chicago community, Hyde Park neighbors, andarea visitors. The property also features 4,700 square feet of meeting and event space, including a 2,500-square-foot Winter Garden designed for social events and private functions.

Eligible full-time team members receive a comprehensive benefits package, including medical, dental, vision, life and disability insurance, 401(k), paid time off, and paid holidays.

Study Hotels is a drug-free workplace. Pre-employment drug screening and background checks may be required in accordance with applicable law.

Study Hotels is an Equal Opportunity Employer and does not discriminate based on age, race, color, religion, disability, national origin, sex, sexual orientation, gender identity, veteran status, or any other characteristic protected by applicable federal, state, or local law.