Guest Service Representative - Nights & Weekends

Courtyard Fargo; Fargo (ND); On-site; USD 27,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

401(k) with immediate match

PTO with immediate accrual

Hotel Discounts Worldwide

Employee Assistance Program

Job summary

Courtyard Fargo is seeking a Guest Service Representative to be the first and last impression for guests. You will manage check‑in, check‑out, front desk operations, market sales and all guest interactions in a fast-paced hotel setting.

You will greet guests warmly, process reservations, handle calls, and promote loyalty programs while maintaining accurate cash handling and records. This role emphasizes teamwork, integrity, and providing exceptional service to diverse guests.

Qualifications

• Knowledge of front desk operations and procedures, guest services and hotel services.
• Fluent English: speak, read, write and comprehend.
• Ability to work independently and as part of a team.
• Proficient computer skills including MS Office and brand operating systems.

Responsibilities

• Greet and check in guests with personable service.
• Book hotel reservations and register guests.
• Answer calls and route messages accurately.
• Promote the brand loyalty program and assist members.
• Handle cash drawer and ensure accurate records during shifts.
• Provide information on hotel facilities and local attractions.

Skills

Front desk operations

Guest services

English proficiency

Team player

Cash handling

Education

High School Diploma or GED

Tools

MS Office

Job description

As Guest Service Representative, you are the first and last impression on our guests. You are responsible for check‑in, check‑out, front desk operations, market sales and all other guest interactions. You strive to exceed established standards at every opportunity and take pride in the overall look and feel of the front desk, lobby, and surrounding areas.

RESPONSIBILITIES

• Ensure every guest is greeted and welcomed in a unique and personable way upon arrival.
• Book guest hotel reservations.
• Register guests to the hotel, verifying reservation, personal information and securing payment information.
• Answer and route calls as appropriate; take guest messages with accuracy.
• Promote the brand loyalty program and provide recognition and benefits to all present members.
• Anticipate guests’ needs and respond timely, efficiently, appropriately and in a friendly manner.
• Assist in resolving guest complaints regarding service and/or accommodations, whether handling on own, or elevating to managerial level.
• Responsible for cash drawer contents and transactions during shift.
• Maintain accurate records including cash flows, registration cards, reservation cards, and property walks.
• Process all market and retail transactions for the guests.
• Assist in handling mail and other electronic communication and provide guests with information regarding hotel facilities and local attractions.
• Maintain appropriate market inventory levels, restocking when necessary.
• Handle confidential information, including guest records, with a high degree of integrity.

QUALIFICATIONS

• High School Graduate or GED required.
• Knowledge of front desk operations and procedures, guest services and hotel services.
• Proficiently speak, read, write, and comprehend the English language. Ability to speak other languages in a multicultural work environment can be extremely helpful in facilitating good communication among all hotel team members and guests.
• Able to work independently and desire to participate as part of a team.
• Possess proficient computer skills including proficient knowledge of MS Office products, knowledge of brand operating systems preferred.
• Able to use tact and understanding when dealing with a variety of customer service problems, including stressful and highly emotional situations.
• Possess high school graduate level mathematical aptitude, know standard cash handling procedures and knowledge of computerized cash register systems.
• Demonstrate genuine care for customers and employees.
• Comfortable conversing with individuals from a variety of backgrounds and at all organizational levels.
• Able to work in a fast‑paced environment.

BENEFITS

• PTO with immediate accrual
• Access 50% of your wages prior to payday
• Discount program for car rentals, travel, entertainment, etc.
• Hotel Discounts Worldwide
• Health Insurance
• Dental Insurance
• Vision Insurance
• Basic Life/AD&D and Supplemental Life Insurance
• Voluntary Options – Critical Illness/Accident/Hospital Indemnity/Short Term Disability/Legal
• Employer Sponsored Long-Term Disability Coverage
• 401(k) with immediate match
• Double Time for Holidays Worked
• Health Savings Account
• Employee Assistance Program (EAP)
• Dependent Care FSA