Guest Experience Specialist

Signature Aviation; New Jersey; On-site; USD 42,000 - 60,000; Full time

Job summary

Signature Aviation in New Jersey seeks a Guest Experience Specialist to warmly welcome guests and crews, coordinate services, and ensure a smooth visit. The role requires flexibility for nights, weekends, and holidays, with duties that mix hospitality, sales, and administrator tasks.

You will greet VIP travelers and crews, coordinate with teams, and provide a range of concierge services while maintaining a high standard of professionalism in a dynamic environment.

Qualifications

• Experience in customer-facing roles preferred (retail, hospitality, or sales).
• Ability to greet guests professionally and handle requests politely.
• Valid driver's license and eligibility for airport background checks.

Responsibilities

• Meet and greet guests and crews with a warm, friendly welcome and escort them as needed.
• Collaborate with team members to ensure services are handled promptly and courteously.
• Process guest purchases and fuel transactions per company procedures.
• Provide concierge services such as reservations, transportation, and lodging support.
• Manage guest inquiries, resolve concerns, and maintain knowledge of facilities and services.
• Support safe operations and comply with security and emergency procedures.

Skills

Customer service

Communication

Professionalism

Team collaboration

Education

High School Diploma or GED

Job description

JOB DESCRIPTION

As a Guest Experience Specialist , you are often the first and last impression our guests have - making you an essential part of the Signature Aviation experience. In this highly visible, hospitality-driven role, you'll warmly welcome guests and crew members with professionalism, care, and a genuine commitment to creating exceptional moments.

Whether you're greeting a VIP traveler, supporting a flight crew, or coordinating services behind the scenes, you bring grace under pressure and attention to detail that ensures every visit is smooth, comfortable, and memorable. Your reliability and pride in service directly reflect the Signature standard our guests trust.

This is a dynamic, hands-on position that requires flexibility to work varied schedules, including nights, weekends, and holidays, and the ability to operate in both indoor and outdoor environments, often near active aircraft and ground service equipment.

If you love delivering thoughtful service, working in a fast-paced setting, and being part of a high-end hospitality team, you'll thrive in this role.

RESPONSIBILITIES

_(Other duties may be assigned)_

• Meet and greet guests and crews as they arrive at our facility and provide a warm, friendly greeting while escorting them to the front entrance, aircraft, or vehicles.
• Effectively collaborate, cooperate, and work closely with all team members, guests, and other visitors to ensure services are promptly and correctly handled in a professional and courteous manner. This includes ensuring an efficient and accurate transfer of information through various methods between and among guests, the private aviation terminal (PAT), other Company departments, and external parties.
• Accurately receive, dispatch, and completely process guest purchases and fuel transactions in accordance with Company procedures. May assist with some general accounting work and financial record keeping.
• Provide visitors with a wide array of concierge services including arranging reservations for hotel stays, ground transportation or rental cars, catering, and customs appointments as requested.
• Manage guest, crew, and/or visitor inquiries, resolve requests, handle billing disputes, and address concerns in an efficient and effective manner.
• Maintain a working knowledge of Signature's facilities, services, website, surrounding areas, and other information commonly asked about by guests.
• Monitor arriving and departing flights and communicate with aircraft to coordinate services and assign to the Airside Experience Team. Use real-time system management (SIGops/SIGnet) to log and schedule requested services, change service status, and supervise the operation's flow by appropriately prioritizing services. Ensure all departing aircraft have all requested amenities such as catering, coffee, ice, and newspaper.
• Maintain and stock amenities in guest areas and ensure that lobby, pilot facing spaces, and restrooms are clean and free of debris.
• Promote and sell the Company's services and products to aircraft passengers and crew.
• Assist crews and guests with luggage, provide transportation from the facility to commercial terminal, hotel, or other nearby locations as required, and fulfill special requests. Assist pilots with access to weather information, portals, and computers.
• Identify crewmembers, passengers, visitors, and vendors in accordance with all security procedures.
• Stop work when an unsafe condition or act is likely to cause harm to people, the environment, Company or guest assets, or the Company's reputation if the work continues. Report concerns to the appropriate manager and cooperate in addressing the unsafe act or condition.
• Abide by emergency response procedures during critical events.
• Understand, comply with, and enforce all Signature and airport security (physical, cyber and data) protocols.
• Create accurate records pertaining to time worked and activities and services performed.
• Use the Company contact management system to review, capture, and update customer preferences to provide a more personalized service experience.
• Assist the Airside Experience team to ensure our guests receive an exceptional experience. Services include without limitation, valeting customer vehicles, wing walking, placing chocks and cones, and positioning stairs/jetway to aircraft.
• Assist airlines with passenger service functions in certain locations as needed.

QUALIFICATIONS

Minimum Education and/or Experience:

• High School Diploma or General Education Degree (GED).
• At least 1 year of customer experience-related work in retail, hospitality, or sales is preferred.
• Must possess a valid state driver's license.
• Minimum of 18 years of age.
• Ability to pass company background checks (criminal and motor vehicle), drug tests, meet airport background check requirements to receive and maintain an airport security badge, and be insurable by the C