Guardianship Auditor I

Citrus County Clerk of the Circuit Court and Comptroller; Inverness (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

The Guardianship Auditor I in Citrus County conducts guardianship audits and compliance reviews to ensure adherence to Florida statutes and court directives. The role analyzes financial records, reports, and supporting documents to identify deficiencies and non-compliance, preparing audit findings and recommendations for review by the Chief Audit Officer and submission to the Court.

The incumbent will assist with preliminary reviews of allegations of fraud, waste, or financial mismanagement,

Qualifications

• Bachelor's degree in accounting, business administration, or related field required.
• One year of professional work experience in auditing, accounting, financial analysis, compliance, research or related field required.
• Relevant Florida judicial or court experience may substitute for required work experience.
• Must possess a valid Florida driver's license.

Responsibilities

• Conduct guardianship audits and compliance reviews to ensure adherence to Florida Statutes and court rules.
• Examine financial records, case documents, and supporting information for deficiencies and non-compliance.
• Research applicable Florida statutes, rules, and orders to support audit reviews.
• Prepare written findings, memoranda, and audit recommendations for review by the Chief Audit Officer and the Court.
• Monitor case compliance and follow up on outstanding deficiencies.

Education

Bachelor's degree in accounting, business administration, or related field

One year of professional work experience in auditing, accounting, financial analysis, compliance, research or a related field

Relevant Florida judicial or court experience related to the essential job functions may be substituted for the required work experience

Valid Florida driver's license

Job description

GENERAL DESCRIPTION OF POSITION

The Guardianship Auditor I conducts guardianship audits and compliance reviews to ensure adherence to Chapter 744, Florida Statutes, applicable court rules, administrative orders, and judicial directives. Responsibilities include examining guardianship files, financial records, reports, and supporting documentation; identifying deficiencies, discrepancies, and potential non-compliance; and preparing audit findings, reports, and recommendations for review by the Chief Audit Officer and submission to the Court. The position monitors case compliance, follows up on outstanding deficiencies, and assists with complex guardianship audits by researching issues and compiling supporting documentation. Additionally, the Guardianship Auditor I conducts preliminary reviews and gathers information related to allegations of fraud, waste, abuse, or financial mismanagement, including matters outside guardianship.

ESSENTIAL JOB FUNCTIONS

The tasks listed below represent essential job functions and exclude the marginal functions of the position that are incidental to the performance of essential job duties. The Clerk may assign additional responsibilities related to the area of work as necessary or during a declared emergency.

• Conduct audits and compliance reviews of initial inventories, annual accountings, final accountings, guardianship plans, and related filings to determine compliance with Chapter 744, Florida Statutes, applicable court rules, administrative orders, and judicial directives.
• Examine and analyze financial records, case-related documents, and supporting information to identify deficiencies, discrepancies, potential non-compliance, and indicators of fraud, waste, abuse, or financial mismanagement.
• Research applicable Florida Statutes, Rules of Court, Administrative Orders, judicial directives, and other reference materials to support audit reviews and compliance determinations.
• Document audit findings, develop preliminary conclusions, and prepare written findings, memoranda, reports, and recommendations for review by the Chief Audit Officer and submission to the Court.
• Prepare notices, correspondence, and other documents related to audit findings, non-compliance issues, and corrective actions for review and approval by the Chief Audit Officer and the Court.
• Monitor assigned cases for compliance with court orders, statutory requirements, and corrective action deadlines; follow up on outstanding deficiencies and document case activity as required.
• Assist with the preparation for and participate in Guardianship sessions with the Judge by presenting assigned audit information, communicating case status, and providing relevant documentation to support judicial review and decision‑making.
• Assist with Level II and Level III Guardianship audits by researching identified issues, gathering supporting documentation, organizing records, and compiling information necessary to support the Chief Audit Officer's audit and investigative activities.
• Conduct preliminary reviews of reports or allegations involving potential fraud, waste, abuse, or financial mismanagement, including matters that may not be directly related to guardianship proceedings. Research and gather relevant information, document preliminary findings, and refer matters requiring additional investigation to the Chief Audit Officer.
• Prepare, maintain, and organize audit workpapers, checklists, case records, spreadsheets, databases, and other documentation to support audit activities, findings, and reporting requirements.
• Gather, compile, analyze, and enter data into spreadsheets, case management systems, and other software applications for audit documentation, tracking, monitoring, and reporting purposes.
• Prepare and submit requests for documentation to guardians, attorneys, financial institutions, and other relevant parties and monitor responses to ensure timely receipt of required information.
• Exercise sound judgment in identifying potential compliance concerns, financial irregularities, and matters requiring additional guidance or review.
• Maintain the confidentiality and security of sensitive, protected, and privileged information in accordance with applicable laws, regulations, court requirements, and Clerk & Comptroller policies.
• Perform other related duties as assigned or required.

QUALIFICATIONS

Verifiable, related work experience may be substituted in lieu of postsecondary educational requirements if a candidate is otherwise qualified for the position. Prior experience working in a Clerk's office and with the current programs is preferred and may be given consideration in lieu of on the job experience. Related work experience may not substitute for any required licensure, certification, or registration required for the position. Substitution of postsecondary educational requirements is authorized as follows:

• Graduation from an accredited college or university with a bachelor's degree in accounting, business administration, or a related field required.
• One (1) year of professional work experience in auditing, accounting, financial analysis, compliance, research or a related field required.
• Relevant Florida judicial or court experience related to the essential job functions may be substituted for the required work experience.
• Must possess a valid Florida driver's license.

Federal and state laws require an employer to attest in writing that all deputy clerks are legally authorized
to work in the United States. The Clerk is required to comply with E-Verify and Department of Revenue
reporting requirements. Deputy clerks are required to complete an I-9 form and produce documents
establishing both employment authorization and identity. The list of acceptable documents can be located
https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents - https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

The Clerk utilizes the Florida Department of Law Enforcement (FDLE) FCIC/NCIC network and other
resources to conduct background checks on applicants selected as potential new hires. Deputy clerks
are required to submit verification of identity and undergo LiveScan fingerprinting prior to their first day of
employment. Fingerprints will be submitted to National Rap Back and are retained at FDLE and the
Federal Bureau of Investigations (FBI) for the purpose of providing notice of any subsequent
modifications to a deputy clerk's criminal history records. Fingerprints are retained for the duration of the
deputy clerk's employment. The Clerk will no longer have access to records upon separation of
employment.

Deputy clerks are required to report any incident involving an arrest or notice to appear for any criminal
charge against themselves as soon as practically possible. Employability and continued employment of
a deputy clerk who has a criminal record is decided on a case‑by‑case basis. Per the FBI's CJIS Security
Policy (Section 5.12.1) and the FDLE Criminal Justice User Agreement (Section III), agencies are
required to properly vet individuals prior to granting access to unencrypted CJI or to physically secure
areas where CJI is handled, processed, or stored. Records are subject to CJIS Access Review by FDLE.

The Clerk of the Circuit Court and Comptroller's office (Clerk) is a Drug-Free Workplace. This policy is
established pursuant to the drug-free workplace program under Fla. Stat. §440.101-102. During the
course of employment, all deputy clerks may be required to submit to a drug test(s) to detect the presence
of any drug, including alcohol, or its metabolites which, by way of this policy, are prohibited.
The reasons for tests conducted include, reasonable suspicion, follow-up testing, post-injury/accident
testing, and negative dilute retests.