Growth Marketing Coordinator

HCVT; Irvine (CA); Hybrid; USD 60,000 - 70,000; Full time

Job summary

HCVT is seeking a motivated marketing professional to join the Growth team in Irvine, CA. The role focuses on proposal development, event coordination, and marketing operations, with responsibilities ranging from content creation to CRM management and digital marketing support.

You will work in a fast-paced professional services environment, coordinating multiple projects, and collaborating across teams to drive growth initiatives.

Qualifications

• 1-3 years of experience in marketing, proposals, event coordination, business development, or a related role within a public accounting, professional services, or B2B environment.
• Experience supporting proposal development and managing multiple deadlines.
• Experience coordinating events, meetings, or client programs.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Word, PowerPoint, and Excel.
• Experience with CRM platforms such as HubSpot or similar systems is preferred.
• Familiarity with website content management systems, email marketing platforms, or social media tools is a plus.
• Ability to manage competing priorities in a fast-paced environment while maintaining a high level of accuracy.
• Strong interpersonal skills with the ability to collaborate effectively across teams and build relationships with partners and firm leadership.
• A proactive, self-motivated approach and a willingness to take ownership of projects.
• Ability to work occasional overtime to support proposal deadlines or firm events.
• Willingness to travel periodically to other HCVT offices to support Growth team initiatives (up to 10%)

Responsibilities

• Coordinate the development and production of proposals, presentations, and other client-facing materials.
• Manage proposal requests, timelines, deadlines, and communication with internal stakeholders.
• Maintain proposal content, templates, and marketing collateral to ensure consistency and accuracy.
• Support proposal-related reporting and help track activity, deadlines, and outcomes.
• Assist with administrative tasks related to marketing and business development initiatives.
• Coordinate logistics for firm-sponsored events, conferences, networking activities, webinars, and client programs.
• Assist with registration, communications, attendee management, and event materials.
• Coordinate with internal teams, vendors, and external partners to ensure successful event execution.
• Track event participation and assist with post-event follow-up and reporting.
• Maintain marketing databases, contact lists, and other administrative systems.
• Support CRM data entry, reporting, and list management activities.
• Assist with the development and distribution of marketing communications and promotional materials.
• Coordinate project timelines and ensure deliverables are completed on schedule.
• Provide general administrative support for ongoing Growth team initiatives.
• Assist with website updates and content maintenance.
• Support social media scheduling and content distribution.
• Help maintain marketing assets and digital content libraries.
• Assist with basic reporting related to website, email, and social media performance.

Skills

Proposal coordination

Event coordination

Marketing operations

CRM platforms

Content management

Excellent communication

Tools

Microsoft Office

HubSpot

CMS platforms

Job description

Come for the Challenge. Stay for the Experience.

At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.

What We Do And Who We Serve

We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

We Live Our Core Values

Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.

Discover How Far You Can Go.

Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating work for our teams—the kind of work that helps you develop and refine your skills to advance in the profession.

Hybrid Work

HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time. We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible.

We are seeking a motivated and detail-oriented marketing professional to join our Growth team. This individual will support a variety of firm growth initiatives, with a primary focus on proposal development, event coordination, and marketing operations. This role will also provide administrative support across key marketing initiatives, including digital marketing, content management, CRM administration, and special projects.

This position plays an important role within a small, collaborative Growth team and is ideal for someone who enjoys managing multiple projects, coordinating logistics, and supporting a wide range of marketing activities in a fast-paced professional services environment.

In this role, you will be responsible for, but not limited to, the following:

Proposal Coordination & Marketing Support

• Coordinate the development and production of proposals, presentations, and other client-facing materials
• Manage proposal requests, timelines, deadlines, and communication with internal stakeholders
• Maintain proposal content, templates, and marketing collateral to ensure consistency and accuracy
• Support proposal-related reporting and help track activity, deadlines, and outcomes
• Assist with administrative tasks related to marketing and business development initiatives

Event Planning & Coordination

• Coordinate logistics for firm-sponsored events, conferences, networking activities, webinars, and client programs
• Assist with registration, communications, attendee management, and event materials
• Coordinate with internal teams, vendors, and external partners to ensure successful event execution
• Track event participation and assist with post-event follow-up and reporting

Marketing Operations & Administrative Support

• Maintain marketing databases, contact lists, and other administrative systems
• Support CRM data entry, reporting, and list management activities
• Assist with the development and distribution of marketing communications and promotional materials
• Coordinate project timelines and ensure deliverables are completed on schedule
• Provide general administrative support for ongoing Growth team initiatives

Digital Marketing & Content Support

• Assist with website updates and content maintenance
• Support social media scheduling and content distribution
• Help maintain marketing assets and digital content libraries
• Assist with basic reporting related to website, email, and social media performance

To be successful, these are the skills, qualities and experience you will need:

• 1-3 years of experience in marketing, proposals, event coordination, business development, or a related role within a public accounting, professional services, or B2B environment
• Experience supporting proposal development and managing multiple deadlines
• Experience coordinating events, meetings, or client programs
• Strong organizational and project management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Word, PowerPoint, and Excel
• Experience with CRM platforms such as HubSpot or similar systems is preferred
• Familiarity with website content management systems, email marketing platforms, or social media tools is a plus
• Ability to manage competing priorities in a fast-paced environment while maintaining a high level of accuracy
• Strong interpersonal skills with the ability to collaborate effectively across teams and build relationships with partners and firm leadership
• A proactive, self-motivated approach and a willingness to take ownership of projects
• Ability to work occasional overtime to support proposal deadlines or firm events
• Willingness to travel periodically to other HCVT offices to support Growth team initiatives (up to 10%)

You Matter - HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.

• Visit the Benefits section to learn more

This salary range is specific to the state(s) listed and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill set and education; experience and training; licensure and certifications; and other business and organizational needs. A reasonable estimate of the range for this position is $60,000-$70,000 plus overtime.

Connect With Us

LinkedIn, Instagram, Facebook, HCVT Website

The ordinance requires employers to state, in all job solicitations, postings and advertisements, that the employer will consider applicants in a manner consistent with the requirements of the Fair Chance Initiative.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.