Group Senior Admin Assistant

HCA Healthcare; Nashville (TN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) plan with match

Tuition assistance

Employee Stock Purchase Plan

Job summary

HCA Healthcare, based in Nashville, TN, is seeking a Group Senior Admin Assistant to provide high-level support to senior executives. The role focuses on travel arrangements, calendar management, meeting scheduling, and preparation of reports, with responsibilities spanning correspondence, confidential files, and cross-coverage across departments.

Think multitasking, flexibility, and strong communication as you support executive activities, travel logistics, and board-related coordination.

Qualifications

• Bachelor’s degree preferred.
• Requires 5+ years of experience supporting senior level executives.
• Ability to handle confidential information appropriately.
• Proficient at Microsoft Suite (Word, Excel, Outlook, and PowerPoint; Microsoft Project a plus).
• High degree of flexibility required.
• Financial acumen helpful and desired.
• Excellent interpersonal and organizational skills.
• Detail-oriented and able to multi-task with minimum supervision.
• Ability to effectively communicate with all levels and work in a team.
• May be required to travel from time to time.

Responsibilities

• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.
• Assists others with scheduling and travel, as requested.
• Schedules meetings (internal/external to the organization), conference calls, teleconferences and webinars as requested.
• Maintains Outlook calendars and email as assigned.
• Prepares reports for company activities as required.
• Performs a wide variety of duties such as composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed. Establishes and maintains confidential and operational files for the Executive Team.
• Maintains a master list of current personnel supporting division operations as assigned.
• Coordinates and schedules activities for outside Board affiliations.
• Answers phones and screens calls, direct callers, takes messages.
• Maintains schedule of use of conference rooms.
• Sorts and distributes mail and other deliveries; prepares packages for overnight delivery.
• Orders supplies as requested.
• Supports other office projects needing extra attention due to deadlines.
• Assists other administrative support staff in projects and cross-coverage.

Skills

Interpersonal skills

Detail-oriented

Organizational skills

Multi-tasking

Communication at all levels

Education

Bachelor’s degree – Preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Project

Job description

Do you have the career opportunities as a Group Senior Admin Assistant you want with your current employer? We have an exciting opportunity for you to join HCA Healthcare which is part of the nation’s leading provider of healthcare services, HCA Healthcare.

Job Summary and Qualifications

Core Responsibilities:

• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.

• Assists others with scheduling and travel, as requested.

• Schedules meetings (internal/external to the organization), conference calls, teleconferences and webinars as requested.

• Maintains Outlook calendars and email as assigned.

• Prepares reports for company activities as required.

• Performs a wide variety of duties such as composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed. Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.

• Maintains a master list of current personnel supporting division operations as assigned. Communicates changes to corporate personnel responsible for managing these lists.

• Coordinates and schedules activities for outside Board affiliations.

• Answers phones and screens phone calls, assists and directs callers and takes messages.

• Maintains schedule of use of conference rooms.

• Sorts and distributes mail and other deliveries. Prepares packages for overnight delivery.

• Orders supplies as requested.

• Flexible in supporting any office projects needing extra attention due to specific deadlines.

• Assists other administrative support staff in projects and cross-coverage if needed.

• Practices and adheres to the HCA Code of Conduct and HCA Mission and values.

• Performs other duties as assigned.

• Practices and adheres to the “Code of Conduct” philosophy and “Mission and Value Statement.”

Education and Experience:

• Bachelor’s degree – Preferred

• Requires 5+ years of experience supporting senior level executives.

• Ability to handle confidential information appropriately

• Proficient at Microsoft Suite (Word, Excel, Outlook, and PowerPoint; Microsoft Project a plus

• High degree of flexibility required

• Financial acumen helpful and desired

• Excellent interpersonal skills

• Excellent organizational skills

• Detail-oriented

• Ability to multi-task and work independently with minimum supervision.

• Ability to effectively communicate with all levels

• Ability to work and participate in a team environment within and across department lines

• Must be flexible to work extended hours as needed to meet deadlines

• May be required to travel from time to time

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services

• Wellbeing support, including free counseling and referral services

• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence

• Savings and retirement resources , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling

• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing

• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

HCA Healthcare (Corporate) , based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities , every person has a solid foundation for success. Nashville is also home to our Executive Development Program , where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.