Group Rooms Coordinator

The King and Prince Beach & Golf Resort; Saint Simons Island (GA); On-site; USD 32,000 - 45,000; Full time

Job summary

The King and Prince Beach & Golf Resort on Saint Simons Island, GA, is seeking a Group Rooms Coordinator to oversee lodging arrangements for meetings, weddings, golf groups, and other gatherings. You will be the primary rooms contact for group organizers and guests, coordinating turnover, arrival, and departure.

Work closely with Sales, Conference Services, Reservations and other resort teams to ensure accurate rates, room blocks, and guest details.

Qualifications

• High school diploma or equivalent is required.
• At least 1 year of experience in hotel reservations, front desk operations, group sales, event services, travel coordination, hospitality administration, or related roles.
• Strong organization and time-management skills to manage multiple groups and deadlines.
• Exceptional attention to detail and a commitment to accurate, complete work.
• Professional written and verbal communication; ability to learn new systems quickly.

Responsibilities

• Serve as the primary rooms contact for group organizers and guests.
• Coordinate lodging arrangements from turnover through arrival, departure, and follow-up.
• Manage group room blocks, process rooming lists and reservation changes, monitor activity and deadlines.
• Ensure rates, billing instructions, special requests, and guest details are entered accurately.
• Collaborate with Sales, Conference Services, Reservations, Revenue Management, Front Office, Housekeeping, Accounting and other resort teams; may assist with front desk operations when needed.

Skills

Organization

Time-management

Attention to detail

Communication

Independence

Education

High school diploma

Tools

Microsoft 365 (Outlook, Word, Excel)

Job description

At The King and Prince, thoughtful details create memorable stays. We are seeking an organized, service-minded Group Rooms Coordinator to help create seamless experiences for meetings, weddings, celebrations, golf groups, and other special gatherings.

In this role, you will serve as a primary rooms contact for group organizers and guests, coordinating lodging arrangements from the initial turnover through arrival, departure, and follow-up. You will manage group room blocks, process rooming lists and reservation changes, monitor booking activity and deadlines, and ensure rates, billing instructions, special requests, and guest details are entered accurately.

You will work closely with Sales, Conference Services, Reservations, Revenue Management, Front Office, Housekeeping, Accounting, and other resort teams to keep everyone informed and prepared. When business needs require, you may also assist with front desk operations, including checking guests in and out.

What You Will Bring

• A high school diploma or equivalent
• At least one year of relevant work experience in hotel reservations, front desk operations, group sales, event services, travel coordination, hospitality administration, client account support, or another detail-focused customer service or coordination role
• Strong organization and time-management skills, with the ability to manage multiple groups, deadlines, and changing priorities
• Exceptional attention to detail and a commitment to accurate, complete work
• Warm, polished, and professional written and verbal communication
• Proficiency with Microsoft 365, including Outlook, Word, and Excel
• Confidence learning property-management, reservation, sales, and account-management systems
• Sound judgment, discretion, and dependable follow-through
• The ability to work independently while collaborating closely with teams throughout the resort

Direct experience with hotel group reservations or group housing is strongly preferred, but candidates with related experience and the ability to learn resort systems quickly are encouraged to apply.

The regular schedule will be established according to business needs. Occasional early mornings, evenings, weekends, holidays, or extended hours may be required to support group activity and peak periods. The position primarily involves computer and telephone work, with occasional walking throughout the resort and lifting or moving items weighing up to 10 pounds.

If you enjoy bringing order to the details, helping others feel genuinely cared for, and working collaboratively in a beautiful resort environment, we would love to meet you.

The King and Prince Beach & Golf Resort provides equal employment opportunity to all qualified individuals without regard to any status protected by applicable law.