Grounds & Facilities Superintendent

Construction Association of Michigan; Grand Ledge (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

Construction Association of Michigan is seeking a Public Works Supervisor to lead city grounds and facilities operations. You will supervise staff, manage budgets, and coordinate maintenance for diverse sites including parks and public spaces.

The role requires five years in public works, strong leadership, and ability to obtain required Michigan certifications within one year. A high school diploma is minimum; college degree preferred. Michigan Driver's license required.

Qualifications

• Experience in public works functions and grounds/facility maintenance.
• Ability to exercise good judgment and initiative when dealing with officials and the public.
• Knowledge of equipment, safety practices, and operating methods in public works.

Responsibilities

• Plan, direct, coordinate, and evaluate grounds and facilities operations and staff.
• Participate in recruitment and hiring of department personnel, supervise and train staff.
• Develop annual operating budgets and monitor expenditures.
• Schedule and supervise part-time staff; oversee routine maintenance and special projects.
• Assess need for private contracting and oversee project oversight.
• Prepare reports and presentations; maintain a management system for projects.

Skills

Public works management

Supervisory experience

Budgeting & administration

Communication & presentation

Teamwork & collaboration

Education

High school diploma or equivalent

College degree preferred

Job description

General Summary:

Under the general direction of the Public Works Superintendent, assists in planning and management of the operations of the City’s grounds and facilities. Supervises and evaluates assigned personnel. Supervises and participates in the activities of the divisions, stays current on pertinent statutes and regulations, and develops recommendations for the efficient and effective operations of all division functions.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

1. 1. Plans, directs, coordinates, and evaluates all aspects of grounds and facilities operations, including personnel management, budgeting, general administration, and capital needs assessment. Develops, recommends, and implements policies and procedures in accordance with departmental directives, policies, procedures, regulations, and City guidelines.
2. 2. Participates in the recruitment and hiring of department personnel, seasonal, and part-time staff. Supervises personnel, evaluates performance, and oversees training. Takes disciplinary action according to established procedures and participates in labor relations activities as directed. Oversees volunteers and community service workers when applicable.
3. 3. Assesses department operations, staffing levels, facilities, and equipment. Develops annual budget requests covering operations and monitors budget expenditures. Purchases supplies, equipment, and materials according to established procedures.
4. 4. Directs the daily activities of part-time, seasonal staff, or other Public Services personnel by preparing schedules, assigning and supervising work, monitoring performance, and determining priorities under the general direction of the Public Works Superintendent. Oversees the routine maintenance, standard operations, and special projects associated with the City’s grounds and facilities, which may include, but are not limited to, City Hall, cemetery, parks and greenspaces, playgrounds, ballfields, splashpad, docks, boardwalks, paths and trails, public spaces and structures, public restrooms, downtown streetscape and parking lots, public art, various landscapes, airport, industrial park, compost/recycling center, and street rights-of-way.
5. 5. Assesses the need for private contracting of special projects and services, participates in the contracting process, and provides project oversight and quality control.
6. 6. Conducts research, compiles information, and prepares reports. Represents the Public Services Department at various meetings and makes presentations as requested. Develops and maintains a management control system to track division projects and to use as a planning aid.
7. 7. Operates light and heavy equipment, tools, and vehicles in support of various projects associated with City grounds and facilities. Performs snow removal activities as assigned, including emergency snow removal.
8. 8. Coordinates work with the Assistant Public Works Superintendent, the Assistant Public Services Superintendent, the Water Plant Supervisor, and the WWTP Supervisor, and provides project assistance as needed.
9. 9. Availability to respond to weather and infrastructure emergencies as situations may dictate. Provides on-call duty if necessary.
10. 10. May be assigned temporarily to other divisions to perform duties that utilize the individual employee’s skills and abilities. In this situation, the employee may perform duties specified in any Public Services Department job description.
11. 11. Performs related duties and special projects as needed.
12. 12. These examples do not include all of the duties which the employee may be expected to perform.

Required Knowledge, Skills, Abilities, and Minimum Qualifications:

• Experience requirements include five years of progressively responsible experience in public works functions, grounds and facility maintenance, landscaping, including supervisory experience.
• Ability to exercise good judgment, initiative, and resourcefulness in dealing with the public, elected officials, community leaders, and other professionals.
• Knowledge of the machines, equipment, materials, safety precautions, and operating practices of modern public works and related equipment.
• Ability to obtain a State of Michigan Playground Safety Inspector Certificate required within one year of employment.
• A valid Michigan driver’s license.
• Ability to obtain a Michigan Commercial Driver’s License Class A with air brake endorsement required within one year of employment.
• Ability to obtain a State of Michigan Commercial Pesticide Applicator Certification Category 5 (Aquatic Pest Management), Category 3A (Turfgrass Pest Management), Category 3B (Ornamental Pest Management), Category 6 (Right-of-Way), and Category 7F (Mosquito Control), required within one year of employment.
• Ability to obtain a State of Michigan Assistant Airport Manager Certification within one year of employment.
• Ability to plan, supervise, evaluate, and inspect the work of others; ability to effectively discipline assigned personnel.
• Ability to work effectively as part of a team and individually.
• Ability to maintain accurate records and prepare comprehensive reports on the operations of the division.
• Ability to establish effective working relationships with employees, contractors, other governmental agencies, and the public.
• Ability to effectively communicate and present ideas and concepts orally and in writing.
• Ability to read and interpret construction drawings and maps of public works systems.
• Ability to critically assess situations and solve problems, and to work effectively under stress, within deadlines, and with changes in work priorities.
• Ability to perform a broad range of maintenance and repair functions.
• Educational requirements include a high school diploma or equivalent; a college degree is preferred.